INTEGRATED WASTE MANAGEMENT SYSTEM

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with
Peru/Colombia/Panama
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
TITLE:   Integrated Waste Management System

OBJECTIVE

Health Canada requires the services of a Contractor to:

provide subject matter expertise and information on hazardous
waste issues to Health Canada and PHAC;
provide verbal and written reports and analysis on current
hazardous waste handling and disposal
practices at HC and PHAC;
prepare presentations and training sessions in both official
languages for HC and PHAC employees
and students;
perform audit and inspections of HC and PHAC laboratories and
facilities, as requested;
transport chemical and radiological waste from various sites
across the National Capital Region to a
main drop-off site;
ensure that the chemical and radiological waste is assessed by
the subcontractors for treatment and
disposal;
manage the internal disposal of biological waste; and
audit and inspect the waste disposal companies and sites that
the hazardous waste may be sent to for
compliance and waste management practices, to ensure that they
continue to meet regulatory and
industry standards, at the request of the Project Authority.

TASKS

The Contractor must perform the following tasks:

Hazardous Waste Training and Analysis

Plan, coordinate and deliver training courses and workshops to
address the waste management
issues that are identified by the Project Authority. The
participants of the workshops will be PHAC or
Health Canada (HC) or PHAC employees as well as students hired
by HC and PHAC;
Write, update and present material on procedures for handling
radioactive, chemical and biological
waste in HC laboratories. This material must meet all federal
and provincial regulatory requirements
concerning lab safety and will be used as a guideline by HC and
PHAC managers and staff to ensure
safe handling of hazardous material within labs;
Prepare various reports including information on hazardous waste
in storage and issues related to
waste disposal, such as batteries, radioactive material and
other related reports.  HC will provide access to the new Waste
Management Database which will provide up to date information on
chemicals within the labs and what is being purchased and
disposed of within the laboratories;
Research and keep up-to-date in the scientific and regulatory
literature regarding hazardous materials
to ensure that HC and PHAC remain compliant when any new
regulations regarding the handling and
disposal of hazardous materials, including chemical, biological,
radiological, radiochemical come into
force;
Research and keep up-to-date in the scientific and regulatory
literature regarding hazardous materials
to ensure that HC and PHAC remain compliant when any new
regulations regarding the handling and
disposal of hazardous materials, including chemical, biological,
radiological, radiochemical, when
current regulations are not being met;
Undertake analysis of hazardous waste handling disposal issues,
as requested by the clients of the
Project Authority; and
Update HC and PHAC's hazardous waste material tracking system .

Handling and Transportation of Hazardous Waste

Enter HC and PHAC labs as requested by lab technicians, to
inspect biological, chemical and
radiochemical hazardous materials and advise technicians on how
to package this material safely so it
can be transported to PHAC's main holding site;
Package and transport chemical and radiochemical hazardous
materials from various PHAC and HC
laboratories, to PHAC's main holding site. Some of the packaging
may be completed within the
laboratory area in conjunction with the laboratory technician.
The Contractor must be able to lift and
physically transport the 20 litre waste containers; and
Separate and package hazardous waste at the main PHAC holding
site, to prepare for disposal with a
licensed carrier and disposal firm. All documentation must be
entered into PHAC's hazardous waste
material tracking system, prior to any disposal occurring.

Disposal of Hazardous Waste

1. Chemical Waste:

Advise the staff by reviewing the list of chemicals and
determine how these must be sorted to meet
the criteria for disposal;
Assist with the sorting and packing of hazardous material in the
laboratories;
Review all internal waste manifests that are generated by Health
Canada employees that are used to
document what is in the waste pails being created within the
laboratories;
If any material is diverted to another stream (biological or
radioactive) ensure that the paperwork
follows the redirected hazardous material in the internal
database;
In order to ensure that final material moving to final disposal
meets all regulations, advise on new or
unusual types of waste being sent from the laboratories;
Repack and sort of waste material within the government site for
final shipment; and
Manage the waste that requires incineration through either the
chemical or biological waste
management disposal systems.

Once the internal management of waste is completed, the
Contractor will proceed with the following in
order to complete the final disposal:

Issue a proposal call and conduct a bid evaluation process to
select a disposal company;
Evaluate the benefits of various offers in light of ensuring the
possibility for recycling or reusing the
hazardous material;
Obtain approval from the Project Authority with the selection of
the disposal company prior to proceed
with final disposal in order to ensure that the disposal company
is legally able to pick-up and process
with the disposal;
Negotiate a definitive agreement or other definite documentation
with the disposal company that is
acceptable to the Project Authority and can be considered an
executable offer(s) by Canada;
Make available to the Project Authority the entire process and
supporting documentation on all
decisions and recommendations made throughout the process by
providing the following information:

1. Name of the disposal company;
2. Confirmation that the disposal company follows the
regulations of the Ministry of Environment
and has a valid license to dispose of waste material;
3. Confirmation that the waste material was reviewed for
possible recycling or reusing;
4. Provide details on how it was determined to select the
company to handle the waste disposal;
5. Provide paperwork on final disposal site.

2. Biological Waste:

Ensure the correct labelling of all biological waste. If a
change in legislation requires repackaging or
re-labelling of the waste, the Contractor must advise the
Project Authority immediately;
When requested, transport some of the biological waste to the
designated central pick-up site, so that
the disposal firm can pick up the waste, without additional
stoppage fees being charged to PHAC by
the disposal firm.
The disposal firm will be billing Health Canada directly for
their services and HC will provide a copy of the invoice to the
Contractor. The Contractor must ensure that no over-billing by
the disposal firm has
occurred and that the the billing by the disposal firm for the
disposal of the biological waste, matches
with the Contractors records of the biological waste that was
removed from the designated pick-up
sites.
Make any corrections to the Ministry of Environment database on
behalf of Health Canada if changes
to volume of waste or classification types are made by the
Biological waste company.

3. Radioisotope Waste:

Assess all radioisotope waste to determine if this waste must be
disposed through the Chalk River,
Atomic Energy Control Limited (AECL).
If it is determined that the waste must be sent to AECL for
disposal, the Contractor must provide
AECL with the necessary information in order to obtain their
agreement that they wil l accept the waste.
Once AECL has agreed to accept the waste, the Contractor must
arrange for transport of the waste
through a licensed transporter. The Contractor is responsible
for completing al l paperwork necessary
for acceptance by AECL. Note this process is paperwork heavy as
AECL determines what they want
for paperwork for each type of disposal.

PERIOD OF THE CONTRACT:

The period of the Contract is for three (3) years from date of
Contract.

Option to Extend the Contract 

The Contractor grants to Canada the irrevocable option to extend
the term of the Contract by up to three (3) additional one (1)
year period(s) under the same conditions.  The Contractor agrees
that, during the extended period of the Contract, it will be
paid in accordance with the applicable provisions as set out in
the Basis of Payment.

Canada may exercise this option at any time by sending a written
notice to the Contractor at least thirdy (30) calendar days
before the expiry date of the Contract.    The option may only
be exercised by the Contracting Authority, and will be evidenced
for administrative purposes only, through a contract amendment.

SECURITY REQUIREMENT:

The following security requirement (SRCL and related clauses)
applies and form part of the Contract: 

1. 	The Contractor/Offeror must, at all times during the
performance of the Contract/Standing Offer, hold a valid
Designated Organization Screening (DOS), issued by the Canadian
Industrial Security Directorate (CISD), Public Works and
Government Services Canada (PWGSC). 

2. 	The Contractor/Offeror personnel requiring access to
PROTECTED information, assets or sensitive work site(s) must
EACH hold a valid RELIABILITY STATUS, granted or ap-proved by
CISD/PWGSC.

3. 	The Contractor/Offeror MUST NOT remove any PROTECTED
information or assets from the identified work site(s), and the
Contractor/Offeror must ensure that its personnel are made aware
of and comply with this restriction.

4. 	Subcontracts which contain security requirements are NOT to
be awarded without the prior written permission of CISD/PWGSC.

5. 	The Contractor/Offeror must comply with the provisions of
the:

(a)	   Security Requirements Check List and security guide (if
applicable), attached at Annex C;
(b)	   Industrial Security Manual (Latest Edition).

MANDATORY REQUIREMENTS:

Corporate Experience

M1.  The Bidder must demonstrate that it has managed hazardous
waste for at least (2) two organizations for a minimum of three
(3) continuous years for each organization within the past five
(5) years at time of bid closing. As part of the waste
management services for these organizations the Bidder must
have: 

·	provided advice regarding issues related to the Ontario
Hazardous Waste Information Network (HWIN);  

·	been responsible for reporting of medical waste issues that
arise from incorrect labeling and coding of medical waste boxes
that required correction of information to the Ministry of
Environment; 

·	managed other issues with disposal of waste including, but not
exclusive to, correction of classes, weights and confirmation of
disposal sites.

M2   The Bidder must demonstrate that it has successfully
completed at least four (4) shipments, including all required
paperwork, of radioactive material to Chalk River Laboratories.

Resource Experience

M3.  The Bidder must provide the résumé of the proposed resource.

M4.  The Bidder's proposed resource must possess an
undergraduate degree from a recognized university in Chemistry,
Biochemistry or science degree with chemistry as the major. A
copy of this degree must be provided with the Bid.

M5.  The Bidder's proposed resource must have at least five (5)
years experience testing and handling hazardous wastes that
include chemical, biological and radioactive waste.

M6.  The Bidder's proposed resource must have a valid drivers
license. A copy of this license must be provided with the Bid.

M7.  The Bidder's proposed resource must have a valid Transport
Dangerous Goods (TDG) certification. A copy of the Certification
as well as the material covered in the courses taken by the
resource to obtain this Certification, must be provided with the
Bid.

BASIS OF SELECTION:

Basis of Selection - Lowest Evaluated Price 
	
1.	To be declared responsive, a bid must:

(a) comply with all the requirements of the bid solicitation; 

(b) meet all mandatory evaluation criteria; and

(c) obtain the required minimum number of points specified in
Attachment 1 to Part 4 for the point rated technical criteria.

2.  	Bids not meeting (a) or (b) or (c) will be declared
non-responsive. The responsive bid with the lowest evaluated
price will be recommended for award of a contract.  In the event
two or more responsive bids have the same lowest evaluated
price, the responsive bid that obtained the highest overall
score for all the point rated technical criteria subject to
point rating detailed in Attachment 1 to Part 4 will be
recommended for award of a contract.

CONTRACTING AUTHORITY:

Jocelyne C Gagnon
Supply Specialist
Public Works and Government Services Canada
Acquisitions Branch
Professional Services Procurement Directorate
11 Laurier Street, Phase III
Gatineau, Québec  K1A 0S5

Telephone:  819-956-0575
Fax:  819-956-2675
E-mail:  jocelyne.c.gagnon@tpsgc-pwgsc.gc.ca 


Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.