Construction Management Services for Senior Supportive Living Facility

The Trochu Housing Corporation is requesting construction management service proposals for a seniors' housing facility to be located in Trochu. General Scope of Project: The proposed facility will be located on 12-acre site within a new residential district in Trochu. The new complex offers various living options including Supportive Living levels SL4 / SL4D (40 units), Supportive Living levels 1 and 2 (16 units), Day Use area and Independent Living Seniors Residence (24 units). In our conceptual design the Supportive Living SL4 and SL4D facility is contained within one area of the proposed campus. The conceptual site design incorporates the required number of surface parking spaces and an underground parking for the independent living residents. There is a centrally located park as a community green amenity space, an internal street with covered drop-off/pick-up area in front of the main entrance, loading dock and service/emergency access and a future expansion area. The seniors’ complex is to be an integrated facility designed to allow for maximum service efficiency and for flexibility to accommodate future expansion. The complex is to be divided into six main components: 1. Main floor amenity space with facility administration area. 2. Day Use area at the back accessible to the green space, courtyard and from the outside. 3. Independent Living seniors’ apartments at the north portion of the complex. 4. Building services with loading dock south from amenity space. 5. Supportive Living SL1 and SL2 centrally located on second and third floor. 6. Supportive Living SL4 and SL4D at the south-east end of the complex adjacent to building services and connected with the main amenity area. The conceptual design of the Trochu Seniors Supportive Living Facility is a one – three storey structure designed in accordance with the current Design Guidelines for Continuing Care Facilities in Alberta. The proposed design must comply with local bylaw regulations, current Alberta Building Code and other applicable standards and regulations including barrier free standards and requirements. The two storey Supportive Living SL4 and SL4D component must complies with B2 occupancy requirements. The remaining SL1/SL2 and Independent Living components enclosed in a three-storey structure are classified as a group C residential occupancy with A2 assembly occupancy components for the main floor amenity space. General Scope of the Services: 1. Proposed form of Contract: The Agreement will be “Construction Management at Risk” based on a CCDC 5B Construction Management Contract with supplementary conditions to be proposed by THC, with the possibility of converting to a guaranteed maximum price or lump sum price at a future date. 2. Pre-Construction Design Stage Services: This phase will involve the following tasks: a. Work with the Design Team to provide researched input regarding construction systems and methods starting in the early Construction Documents phase. Variables to consider will be the costs of the materials, availability, installation and time constraints, etc.; b. Provide order of magnitude costs and schedule impacts for different design approaches and construction systems; c. Work with the Design Team to: i. Suggest and review options for degrees of prefabrication; ii. Suggest and review options for the achievement Passive House Standard certifications, from the Contractor’s perspective; iii. Suggest and review building systems and assemblies and offer comments on availability, costs and constructability; iv. Become an active participant in the BIM process and show leadership in maximizing the benefits of a BIM process throughout the design phase of the project; and v. Highlight construction challenges and limitations for the Design Team and work collaboratively to seek solutions to reduce both the costs and the period of construction. d. Prepare periodic cost estimates (ascending from Class D to Class A) Design Development, and Pre-Tender (Class B, and Class A cost estimates), in parallel with the BC Housing’s quantity surveyor and analyse and reconcile any substantial differences between construction estimates and those of the quantity surveyor; e. Participate in meetings and review construction drawings and specifications as they relate to constructability and the construction budget; f. Prepare in consultation with the Design Team and the Owner, construction schedule(s), including schedules for alternative delivery or construction methods where applicable. Such construction schedule(s) should take into consideration construction tender process, on-site activities, participation in the virtual design coordination process, and all site constraints; g. Perform all other services reasonably ancillary to the above as considered appropriate by the Design Team and the Owner to improve the construction budget, scheduling and timing aspects of the Construction Stage of the Project; and h. Perform all the “Requirements” during the Pre-Construction Stage, as that term is defined in the RFP, as supplemented and contractually agreed to by the Construction Manager. 3. Pre-Construction Tendering Stage Services: The Construction Manager is to provide pre-construction tendering stage services, including the following: a. Recommend pre-ordering of critical materials where necessitated by time constraint factors. Schedule and coordinate the pre-order of specialized equipment which maybe ordered by the City for incorporation into the project; b. Plan in detail the nature and extent of all necessary construction facilities and access requirements and services for the Project in order to avoid duplication of costs; c. Plan to provide in a way best suited to the needs of the Project and compatible with logical planning, economy and the avoidance of duplication, all of the construction facilities and services common to the requirements of more than one trade contractor, both temporary and permanent, as pre-planned and called for in the above item. Ensure that any trade bidders are informed of the facilities and services being provided; d. Pre-qualify contractors for each trade and prepare a list of recommended bidders; e. Prepare, based on the Design Team’s working drawings and specifications, bid documents for the purpose of calling tenders for various trade contracts. Set up, coordinate and tender the individual trade packages for all construction activities, wherein the trade package Construction Manager will: f. Recommend any appropriate adjustments to the Construction budget, including adjustments indicated by changes in general market conditions, and to the Construction Schedule; g. Receive and analyze tenders and make recommendations for trade contract awards; and h. Prepare the contract documents for all successful trade contractors and ensure that all applicable legal requirements are complied to in accordance with the terms of the Construction Agreement. Ensure that all bonds are submitted where required and inspect all insurance policies and workers compensation clearances. 4. Construction Stage Services: If an Agreement is successfully concluded between THC and the successful Proponent the Construction Manager/General Contractor will be solely and fully responsible for the industry standard services as set forth therein. 5. Post-Construction Stage Services: If an Agreement is successfully concluded between THC and the successful Proponent, the Construction Manager’s post-construction stage services will be the industry standard services, including following the specifications as set forth in the Agreement.