Sunnyside Lawn Cemetery Master Plan

REQUEST FOR PROPOSALS

SERVICES

The City is seeking the services of a Preferred Proponent with expertise in contemporary cemetery
practices and design to develop a concept plan for the cemetery and create detailed cemetery design and layout for the construction of new plots, columbarium, green burials, scattering gardens, and other supportive operational and visitor amenities (the “Concept Master Plan”).

The Services will include, but not limited to the following:
• market analysis, feasibility study, and a review of the regulatory requirements, both provincial and municipal, to provide new interment services in Surrey;
• site analysis, planning, design, and permitting should take the full site into consideration with the understanding that the cemetery expansion in the areas east of the Semiahmoo Trail will be built out first;
• design should also provide a phasing and operational strategy for the forested area west of the Semiahmoo Trail; and
• the Preferred Proponent will aid the City in applying for archeological permits.

INFORMATION MEETING

An information meeting will be hosted by the City Representative to discuss the City’s requirements under this RFP (the “Information Meeting”). At the time of issuance of this RFP a meeting has been scheduled as follows:

When: April 3, 2024

Where: Video/Phone Conference – Microsoft Teams Meeting
Time: 2:00 p.m. (PST)

Proponents interested in participating in this Information Meeting should email their request to purchasing@surrey.ca.

Note: No minutes of the Information Meeting will be provided

ADDENDA

If the City determines that an amendment is required to this RFP, the City Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca and the City Website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form part of this RFP. It is the responsibility of Proponents to check the Websites for addenda. The only way this RFP may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFP or may be relied upon by any Proponent. By delivery of a Proposal the Proponent is deemed to have received, accepted and understood the entire RFP, including any and all addenda.

All inquiries related to this RFP should be directed in writing to purchasing@surrey.ca