1220-040-2022-089 - Elevator and Lift Preventative Maintenance

REQUEST FOR QUOTATION

SCOPE OF SERVICES

The Contractor shall provide on a monthly basis a systematic and comprehensive program of preventive maintenance and testing on all of the City’s elevating and platform wheelchair lift equipment.

Unless otherwise stated in the RFQ, all specifications are the minimum requirements. If specific equipment requires additional preventive maintenance for safe and reliable operations, as specified by the manufacturer, the Contractor shall perform the additional preventive maintenance without added cost to the City. There should be no compromise to the safety standards as required in the RFQ, and other safety regulations.

An inventory of elevator and platform wheelchair lift equipment locations requiring a service agreement is identified in Schedule A-1.

The successful contractor’s performance will be tracked to ensure that its ability is in accordance with the quoted service deliverables including on time service, and the level of quality desired.

The Contractor shall be responsible for but not limited to the following:

(a) perform routine maintenance and testing, that includes examination, lubrication and minor adjustments;
(b) perform repairs as necessary outside of the usual maintenance duties;
(c) emergency call out service;
(d) maintenance of complete records;
(e) the mechanical maintenance work of cleaning, lubrication, testing, adjusting, repairing, etc.;
(f) furnishing of replacement parts and supplies, including spares;
(g) furnish all testing as required by the applicable codes; and
(h) 24 hour, 7 day per week elevator phone monitoring by the Contractor: no third party monitoring will be accepted.

INFORMATION MEETING

An information meeting will be hosted by the City Representative to discuss the City’s requirements under this RFQ (the “Information Meeting”). While attendance is at the discretion of Contractors, Contractors who do not attend will be deemed to have attended the Information Meeting and to have received all of the information given at the Information Meeting.

At the time of issuance of this RFQ a meeting has been scheduled as follows:

Date: Friday October 7th, 2022
Time: 10:00am
Location: Meet inside at Reception - Surrey Operations Centre – 6651 148th Street, Surrey BC

It is possible that some questions raised, and information provided during the Information Meeting may be the only source of critical information essential to prepare and submit a successful Quotation. Contractors are responsible to ensure they are fully informed and have a clear understanding of the requirements.

Contractors are to examine the site prior to submitting a Quotation to fully acquaint themselves with all existing conditions reasonably inferable from examination of the site and its surroundings and the RFQ and to make allowance for such conditions in the Quotation. By submitting a Quotation, a Contractor represents that it has examined the site fully as to all conditions, contingencies, risks and circumstances, local or otherwise, which might influence or affect the performance of the Work.

Note: No minutes of the information meeting and site tour will be provided

The Contractor is responsible for parking fees, if applicable.

ADDENDA

If the City determines that an amendment is required to this RFQ, the City Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca and the City Website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form part of this RFQ. It is the responsibility of Contractors to check the Websites for addenda. The only way this RFQ may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor. By delivery of a Quotation, the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this RFQ should be directed in writing to purchasing@surrey.ca