2023 Program Mowing East Central

REQUEST FOR QUOTATION

SCOPE OF SERVICES

The City of Surrey (the “City”) is seeking a Quotation from professional landscape maintenance firms to provide a fixed price for grass cutting of boulevards, medians, traffic islands, and walkways to East Central Surrey sites.

The Contractor should provide everything needed to meet the requirements of the grass cutting services including, without limitation, any and all labour, supervision, materials, tools, equipment, supplies, parts, transportation and management necessary faithfully perform and provide Services in this contract.

The Contractor should perform complete grass cutting maintenance as generally described in Schedule A for all grass cutting locations listed in Schedule “A-1 List of Locations – East Central”. The Services are to be performed for the City’s Engineering Department – Operations Division, Contracts & Solid Waste Section.

Generally, the following shall be expected of and accomplished for the provision of grass cutting services (the “Services”).

(a) Grass Cutting:
Maintenance and appearance of the grass areas are an important part of the representational responsibilities of the City’s Engineering Department – Operations Division. The Contractor is to perform grass-cutting operations in a professional manner that ensures a smooth surface appearance without scalping. The Contractor shall not set mowing heights to be not less than ¾” for all turf areas. Mowing height may be set as high as 2” with 1” being considered normal. Grass clippings are allowed to remain on lawn areas. Grass clumps are to be spread out.

(b) Clean-Up of Walkways and Roadways:
The Contractor is to provide the necessary labour to provide grounds clean up during each grass cutting service. Services shall include, but are not limited to the following:
i. The collection and removal of all trash, unauthorized signs, broken glass, bottles, cans, papers, and other unsightly debris from all grass areas, including adjacent shrub beds, walkways and roadways;
ii. Collect and remove any accumulation of grass clippings, leaf and waste materials, from any immediately surrounding paved walkways and roadways by sweeping;
iii. Dispose of waste material at an approved waste/compost disposal facility; and
iv. Any area with evidence of chafer beetle and/or weeds that are depicted on the program maps shall be line trimmed with soil and weeds blown back onto boulevard. An orderly appearance shall be kept to City of Surrey standards.

ADDENDA

If the City determines that an amendment is required to this RFQ, the City Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca and the City Website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form part of this RFQ. It is the responsibility of Contractors to check the Websites for addenda. The only way this RFQ may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor. By delivery of a Quotation, the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this RFQ should be directed in writing to purchasing@surrey.ca