Architectural Services for RAC Change Rooms

Notice of Intended Procurement
Name of Procuring Entity
Ryerson University operating as Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Amanda Wood, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 556981

Procurement Documents
The procurement documents are available at www.merx.com.
  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.


Description of Procurement
The University is conducting a Request for Proposal (RFP) for the procurement of prime consulting and design services for new male, female and universal change rooms at the Recreation & Athletics Centre (RAC) located at 50 Gould St, Toronto. The work will be performed in the following two (2) phases:
Phase One: Schematic Design (including, but not limited to, temporary facilities); and
Phase Two: Design and Contract Administration.
Phase Two work will be contingent upon available funding, performance of the Successful Proponent and the future business needs of the University and will, therefore, continue as solely determined by the University. The deliverables and work phases are more fully described in Appendix B – Deliverables.
The University intends to execute the Professional Services Agreement attached as Appendix E.
The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated. 

Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/opportunities/58323  on or before October 27, 2022, 3:00:00 PM EDT.

The submissions will not be opened publicly.

Conditions for Participation
The award of a Final Agreement to a Successful Proponent is conditional on the Successful Proponent providing the following information to the University, in accordance the timeframes specified by the University:

1. Insurance
(a)     General liability insurance in the amount of not less than five million dollars ($5,000,000.00) for any one occurrence for bodily injury, property damage including loss of use, or death. Such insurance shall, at a minimum, include coverage of broad form property damage, contractual liability, completed operations and product liability and such other types of insurance as would be carried by a prudent person performing such services and as the University, may from time to time, require. Such policy shall include the University as an additional insured, include a cross liability/severability of interests clause, and include a waiver of subrogation rights which the Proponent’s insurer may have against the University;

(b)    Standard automobile liability insurance covering vehicles owned by the Proponent and non-owned vehicles with limits of not less than two million dollars ($2,000,000.00);
(c)     Valuable papers and media coverage insurance to cover the loss or damage to the full replacement value of drawings, reports, data, plans and specifications and other materials collected, prepared or developed under the Agreement in an amount of no less than two hundred fifty thousand dollars ($250,000.00);
(d)   Professional liability insurance to cover against Claims made for  errors or omissions of, or negligent acts, attributable to, or relating to the performance of the Successful Proponent's Services under the Final Agreement, with limits of not less than two million dollars ($2,000,000.00) per claim and a deductible or a self-insured retention not to exceed $25,000.00 per claim. Such policy shall not exclude prior acts relating to the Successful Proponent's Services under the Final Agreement. Such insurance shall be maintained from the inception of the Final Agreement until two (2) years following the earlier of the termination of the Final Agreement or completion of the Successful Proponent’s Services. The Successful Proponent agrees to advise the University by written declaration of any and all Claims pending against such insurance prior to commencement of the Services and on a monthly basis thereafter as a condition of payment; and
(e)        “All risks” property insurance covering the Successful Proponent and subcontractors’ owned, rented or leased tools, machinery, equipment and property used for the performance of the Work, including equipment breakdown coverage, as applicable;
2. WSIB (or equivalent)
A clearance certificate from the Ontario Workplace Safety Insurance Board, or if the Successful Proponent is not subject to the Workplace Safety and Insurance Act (Ontario), evidence of employers’ liability coverage equivalent to WSIB coverage in the amount of not less than two million dollars ($2,000,000.00).


Mandatory Submission Requirements

File #1 Proposal Acknowledgement Form   - Pass/Fail

Minimum Passing Score
The Minimum Passing Score for Stage 2: Technical is 70% or 52.5 out of 75 Points.
The Minimum Passing Score for Stage 4: Interview is 50%, or 10 out of 20 Points.

Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

•              BPS Procurement Directive;
•              The Canadian Free Trade Agreement, Chapter Five;
•              The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9];
•              Canada-European Union Comprehensive Economic and Trade Agreement (CETA);


Contract Details
The term of the Final Agreement is approximately one  (1) year or the successful completion of the Project. 
At this time, the successful completion of the Project is anticipated to be on or before December 2023.

The University will base its selection of qualified suppliers on the following criteria:

Mandatory Evaluation Criteria

CRITERIA                                                                                                       WEIGHTING (POINTS)
Proposal Acknowledgement Form                                                                               Pass/Fail


Technical Evaluation Criteria

CRITERIA                                                                                                       WEIGHTING (POINTS)
File #2 – Company Information                                                                                         3
File #3 – Relevant Experience                                                                                          10
File #4 – Project Management Team                                                                               15
File #5 – Sub-Consultants                                                                                                  8
File #6 –Schedule Control                                                                                                 14
File #7 – Social and Sustainable Practices                                                                       2

                                                                                                                        Subtotal                    52


Financial Evaluation Criteria

CRITERIA                                                                                                       WEIGHTING (POINTS)
Pricing Part I: Fixed Fee for Phase One Work ($)                                                          16
Pricing Part II: Percentage of Construction Cost for Phase Two (%)                              8
Pricing Part III: Hourly Rates                                                                                              4
(Hourly rates are given one point each per role)

              Subtotal     28

Interview Evaluation Criteria

CRITERIA                                                                                                       WEIGHTING (POINTS)
Interview                                                                                                                             20

Total Evaluated Score for Stages 1, 2, and 3                                                           100


Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.