Coach Transportation Services

Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Amanda Wood, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 556981


Procurement Documents
The procurement documents are available at www.merx.com.
  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.


Description of Procurement
The University is conducting a Request for Proposals for a coach transportation service provider to provide safe, clean, reliable, modern and timely coach transportation services for the University’s varsity teams to multiple locations across Ontario, Quebec and the United States, as further described in Appendix B.
The University intends to execute a Professional Services Agreement, provided in Appendix E.
The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated. 


Address and Final Date for Submissions
Submissions must be submitted electronically at   https://tmu.bonfirehub.ca/opportunities/76750   on or before April 9, 2024, 11:00:00 AM ET.

The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation:

Mandatory Submission Requirements

File #1 Proposal Acknowledgement Form   - Pass/Fail
File #2 Compliance and Privacy Requirements – Pass/Fail
File #3 – Information Security Requirements - Pass/Fail
File #4 – Minimum Transportation Service Requirements - Pass/Fail


Minimum Passing Score
The Minimum Passing Score for Stage 2: Technical is 70% or 42 Points out of 60 Points.


Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

BPS Procurement Directive
The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details

The term of the Final Agreement is three (3) years with two (2) optional renewal periods of one (1) year each.

The University will base its selection of qualified suppliers on the following criteria:

Mandatory Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
File #1 - Proposal Acknowledgement Form                                                             Pass/Fail
File #2 - Compliance and Privacy Requirements                                                     Pass/Fail
File #3 – Information Security Requirements                                                           Pass/Fail
File #4 – Minimum Transportation Service Requirements                                       Pass/Fail


Technical Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
File #5 – Company Information                                                                                     10
File #6 – Relevant Experience                                                                                       15
File #7 – Proponent’s Team                                                                                          10
File #8 – Understanding of the Assignment                                                                   20
File #9 – Social and Sustainable Practices                                                                    5

                                                                                                                   Subtotal                   60


Financial Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
Total Evaluated Price                                                                                                   40
              Subtotal     40

Total Evaluated Score for Stages 1, and 2                                                             100



Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.