Upper Programs Building HVAC Replacement

Upper Programs Building HVAC Replacement

This requirement is for: The Correctional Service of Canada, Grand Valley Institution.

Trade agreement:
This procurement is not subject to any trade agreement.

Tendering procedures: All interested suppliers may submit a bid.

Competitive Procurement Strategy: lowest priced compliant bid.

Set-aside under the Procurement Strategy for Indigenous Business:
This procurement is not subject to any set-asides for Indigenous Suppliers.

Comprehensive Land Claim Agreement:
This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements:
This contract does not include security requirements.

Nature of Requirements:

The following is a summary of the statement of work for this requirement.

The Correctional Service Canada has a requirement to replace an 8-ton HVAC unit with a 5-ton and 3-ton unit to provide air conditioning and heat required in the upper programs area of the building. The replacement must include all applicable ducting, venting and electrical work. The existing unit has reached the end of its life cycle and is not repairable.

Objectives: The contractor must;

• Empty and contain the remaining R22 freon from the existing AC unit.
• The contractor is responsible for removing the existing unit, line sets and ductless units from the site.
• New line sets and ductless heads will be installed in the existing locations.
• The contractor will be required to install a concrete pad to accommodate the new outdoor AC units. The pad size will be 6’x20’.
• The 2 new outdoor units will be installed on elevated stands 12”-18” above ground level.
• The contractor must provide a 5-ton and 3-ton heat pump unit complete with line sets up to 80’ in length to connect to 7 ductless units to be installed in the upper program rooms. The 5 ton will supply 4 ductless units installed in 2 separate rooms and the 3 ton will supply 3 ductless units installed in 3 separate rooms.
• 5 Thermostats will be provided to control each of the 5 rooms. The thermostats will be programable to provide both heat and cool options.
• The system will have the option to connect with the existing Building Automated System to prevent existing heat/cooling conflict during operation.
• 2 new branch circuits will be required/installed from the nearby electrical room that supplies power to the existing AC unit.
• The Contractor must complete, in full, the “400 – Halocarbon Activities form – Ontario” (attached in Annex C) for each service and have it submitted to and signed off by the Project Authority, before they can leave the site once the work is complete. This form for decommissioning of the old unit and the form for installation of the new unit must also be provided with the invoice.
• If a refrigeration leak is found, the Contractor must immediately notify the Project Authority. The Contractor must complete a Release Report form (attached in Annex D) as well as the Activities Form for the repair (attached above). Both forms must be submitted to and signed off by the Project Authority before they can leave the site once the work is complete. These forms must also be provided with the invoice.

Any conditions for participation of suppliers not specified in solicitation documentation: none.

Estimated quantity of commodity: see solicitation document statement of work and basis of payment.

Duration of Contract and Time Frame for Delivery:
Construction Time:
The Contractor must perform and complete the Work within twelve (12) weeks from the date of notification of acceptance of the offer.

File Number: 21465-25-4792217

Contracting Authority: Emily Drysdale
Telephone number: 613-329-1827
E-mail: Emily.drysdale@csc-scc.gc.ca

NOTE TO BIDDERS:
Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from the Canada buys / tender opportunities website.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

Procurement Assistance Canada (PAC) offers seminars to businesses interested in learning how to sell goods and services to the Government of Canada. The seminars are FREE.

Topics include:
 Understand the federal procurement process;
 Learn about searching for opportunities;
 Find out how to bid on opportunities;
 Discover how to prepare to sell to the government.

The full schedule of seminars can be found on the Procurement Assistance Canada website, under find an event (Procurement Assistance Canada: Find an event - Canada.ca).