Capital Interpretation and Commemoration - Banners & exhibits – installation, maintenance and removal

Status Awarded

Contract number 45470780

Solicitation number 10233244

Publication date

Contract award date

Contract value

CAD 150,290.00

    Description

    This contract was awarded to:

    1302015 Ontario Ltd - Operating as Roy's Lighting Services

    Description of Requirement:

    The Department of Canadian Heritage, Capital Interpretation and Commemoration section (PCH -CIC), has a requirement for the services of a Contractor with resources certified to work at heights as well as certified and trained in the operation of lifting devices such as a bucket truck, a boom or small crane, and a forklift, to transport, install, maintain and remove banners and exhibits on Confederation Boulevard or the National Capital Region’s core area.

    This requirement is subject to the Canadian Free Trade Agreement (CFTA).

    Duration of Contract:

    The services are required from July 1, 2024, to March 31, 2025, with up to 4 additional 1-year option period(s) under the same conditions.

    Evaluation Process and Selection Methodology :

    Basis of Selection – Mandatory Technical Criteria

    A bid must comply with the requirements of the bid solicitation and meet all mandatory technical evaluation criteria to be declared responsive. The responsive bid with the lowest evaluated price will be recommended for award of a contract.

    Evaluation Procedures

    Bids will be assessed in accordance with the entire requirement of the bid solicitation including the technical and financial evaluation criteria.

    Mandatory Requirements (M)

    M.1 Experience in the installation, removal and maintenance of banners.
    The Bidders must have a minimum of 5 years of experience in the installation, removal and maintenance of banners.

    Bidders must provide details and descriptions of two (2) projects completed in the five years prior to the closing date of this request for proposals, clearly demonstrating their experience in the installation, removal and maintenance of banners.

    Each project description must clearly demonstrate the Bidder’s experience with banner installation, removal and maintenance that include:
    a. Being displayed and installed outdoors on public roadways;
    b. Being comprised of at least 200 banner panels on simultaneous display of a minimum size of 80” length x 26” width each;
    c. A prescribed inspection/maintenance program;
    d. The removal, laundering, repackaging, and return to storage; and,
    e. The loading, transport, assembly, removal and return to storage of multiple installations of 6” diameter in inches x 24-foot temporary steel banner
    poles and 4500 lbs. pre-cast concrete bases

    Each project description must include the following:
    a. The client’s name (e.g., company or organization name);
    b. The work location(s);and
    c. The work period.

    M.2 Experience in the installation, removal and maintenance of exhibits and exhibit structures.  

    Experience in the installation, removal and maintenance of exhibits and exhibit structures.  

    The Bidder must have experience in the installation, removal and maintenance of exhibits and exhibit structures.  
    Bidders are to provide details and descriptions clearly demonstrating their experience in the subject area, by reference to one (1) exhibit and no more than three (3).

    The project description(s) must clearly demonstrate the Bidder’s experience with exhibit and exhibit structure installations that include:
    a. Installations in public spaces in a busy urban centre within prescribed time windows;
    b. A prescribed inspection/ maintenance program;
    c. Preparing, loading, transporting, accurate positioning, shoring and levelling multiple structures of unit weight of at least 3500 lbs.; and,
    d. The removal, inspection and return to storage.

    The project description must include the following:
    a. The client’s name (e.g., company or organization name);
    b. The work location(s); and
    c. The work period.

    M.3 The Bidder must demonstrate its capacity to respond to emergency calls from the Project Authority and to provide on-site emergency services within 4 hours of the initial call.

    The Bidder must identify staff and equipment available in Ottawa-Gatineau such that the 4-hour requirement can be met.

    Security Requirements

    There are no security requirements associated with the resulting contract.

    Business address

    48 Nakota Way

    Nepean, Ontario, K2J 4M3
    Canada
    Notice type
    Request for Proposal
    Procurement method
    Competitive – Open Bidding
    Language(s)
    English
    ,
    French
    Selection criteria
    Variations or combinations of the above methods
    Commodity code
    Array
    Region(s) of delivery
    National Capital Region (NCR)

    Contract duration

    The contract will be for a period of 9 month(s), from 2024/07/01 to 2025/03/31.

    Commodity - UNSPSC

    • 55121706 - Banners
    • 82151509 - Public or outdoor artwork or decorative fixture installation and maintenance

    Trade agreements

    • Canadian Free Trade Agreement (CFTA)

    Reason for limited tendering

    A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:

    • None
    Contact information

    Contracting organization

    Organization
    Canadian Heritage
    Address

    200 Sacré-Coeur Boulevard

    Gatineau, Quebec, K1A 0H3
    Canada
    Contracting authority
    Natou Barry
    Phone
    (343) 575-2233
    Email
    contrats-contracting@pch.gc.ca
    Address

    200 Sacré-Coeur Boulevard

    Gatineau, Quebec, K1A 0H3
    Canada
    Date modified: