Capital Interpretation and Commemoration - Banners & exhibits – installation, maintenance and removal

Description of Requirement:

The Department of Canadian Heritage, Capital Interpretation and Commemoration section (PCH -CIC), has a requirement for the services of a Contractor with resources certified to work at heights as well as certified and trained in the operation of lifting devices such as a bucket truck, a boom or small crane, and a forklift, to transport, install, maintain and remove banners and exhibits on Confederation Boulevard or the National Capital Region’s core area.

This requirement is subject to the Canadian Free Trade Agreement (CFTA).

Duration of Contract:

The services are required from July 1, 2024, to March 31, 2025, with up to 4 additional 1-year option period(s) under the same conditions.

Evaluation Process and Selection Methodology :

Basis of Selection – Mandatory Technical Criteria

A bid must comply with the requirements of the bid solicitation and meet all mandatory technical evaluation criteria to be declared responsive. The responsive bid with the lowest evaluated price will be recommended for award of a contract.

Evaluation Procedures

Bids will be assessed in accordance with the entire requirement of the bid solicitation including the technical and financial evaluation criteria.

Mandatory Requirements (M)

M.1 Experience in the installation, removal and maintenance of banners.
The Bidders must have a minimum of 5 years of experience in the installation, removal and maintenance of banners.

Bidders must provide details and descriptions of two (2) projects completed in the five years prior to the closing date of this request for proposals, clearly demonstrating their experience in the installation, removal and maintenance of banners.

Each project description must clearly demonstrate the Bidder’s experience with banner installation, removal and maintenance that include:
a. Being displayed and installed outdoors on public roadways;
b. Being comprised of at least 200 banner panels on simultaneous display of a minimum size of 80” length x 26” width each;
c. A prescribed inspection/maintenance program;
d. The removal, laundering, repackaging, and return to storage; and,
e. The loading, transport, assembly, removal and return to storage of multiple installations of 6” diameter in inches x 24-foot temporary steel banner
poles and 4500 lbs. pre-cast concrete bases

Each project description must include the following:
a. The client’s name (e.g., company or organization name);
b. The work location(s);and
c. The work period.

M.2 Experience in the installation, removal and maintenance of exhibits and exhibit structures.  

Experience in the installation, removal and maintenance of exhibits and exhibit structures.  

The Bidder must have experience in the installation, removal and maintenance of exhibits and exhibit structures.  
Bidders are to provide details and descriptions clearly demonstrating their experience in the subject area, by reference to one (1) exhibit and no more than three (3).

The project description(s) must clearly demonstrate the Bidder’s experience with exhibit and exhibit structure installations that include:
a. Installations in public spaces in a busy urban centre within prescribed time windows;
b. A prescribed inspection/ maintenance program;
c. Preparing, loading, transporting, accurate positioning, shoring and levelling multiple structures of unit weight of at least 3500 lbs.; and,
d. The removal, inspection and return to storage.

The project description must include the following:
a. The client’s name (e.g., company or organization name);
b. The work location(s); and
c. The work period.

M.3 The Bidder must demonstrate its capacity to respond to emergency calls from the Project Authority and to provide on-site emergency services within 4 hours of the initial call.

The Bidder must identify staff and equipment available in Ottawa-Gatineau such that the 4-hour requirement can be met.

Security Requirements

There are no security requirements associated with the resulting contract.