Data Migration

The Department of National Defence has a requirement to have the data being stored in its current Electronic Health Record (EHR) production environment assessed and then, based on this assessment, create a detailed plan for archiving the data, disposing of the data, or migrating the data to a new EHR when a future EHR is procured.

The work will involve the following:

Phase 1 – Data Model Creation and Data Quality Assessment: Create a data model and then assess the data currently held in the current CFHIS production environment.
i - Data model,
ii - Data quality assessment report, and
iii - Summary report of findings

Phase 2 – Data Migration Decision Framework: Provide a data migration decision framework, considering the quality of the data (e.g., does it require cleansing or conversion) established in Phase 1, the utility of the data for various users, and requirements for compliance with internal and external policies for retention and disposition.
i - Data migration decision framework, and
ii - Summary report of findings).

Phase 3 – Data Migration Implementation Plan: Provide an overall plan, based on Phases 1 and 2, of how to implement the migration of data to a future EHR, including the development of a data governance framework specific to this activity.
i - Report on the interface requirements required to extract data from CFHIS,
ii - Report on the detailed description of how data will be transformed to be usable in a new EHR,
iii - Report on how data will be loaded into a new EHR, and
iv - Detailed plan for the data migration activity including, as a minimum, data governance decision-making, the project plan, and the key data migration activity success measures.

There are security requirements associated with this requirement. For additional information, consult Part 6 - Security, Financial and Other Requirements, and Part 7 - Resulting Contract Clauses. For more information on personnel and organization security screening or security clauses, bidders should refer to the Industrial Security Program (ISP) of Public Works and Government Services Canada (http://ssi-iss.tpsgc-pwgsc.gc.ca/index-eng.html) website.
 
For services requirements, Bidders must provide the required information as detailed in article 2.3 of Part 2 of the bid solicitation, in order to comply with Treasury Board policies and directives on contracts awarded to former public servants.
  
The Crown retains the rights to negotiate with suppliers on any procurement.
 
Documents may be submitted in either official language of Canada.