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Data Migration

Solicitation number W6369-240393

Publication date

Closing date and time 2024/04/19 14:00 EDT

Last amendment date


    Description

    The Department of National Defence has a requirement to have the data being stored in its current Electronic Health Record (EHR) production environment assessed and then, based on this assessment, create a detailed plan for archiving the data, disposing of the data, or migrating the data to a new EHR when a future EHR is procured.

    The work will involve the following:

    Phase 1 – Data Model Creation and Data Quality Assessment: Create a data model and then assess the data currently held in the current CFHIS production environment.
    i - Data model,
    ii - Data quality assessment report, and
    iii - Summary report of findings

    Phase 2 – Data Migration Decision Framework: Provide a data migration decision framework, considering the quality of the data (e.g., does it require cleansing or conversion) established in Phase 1, the utility of the data for various users, and requirements for compliance with internal and external policies for retention and disposition.
    i - Data migration decision framework, and
    ii - Summary report of findings).

    Phase 3 – Data Migration Implementation Plan: Provide an overall plan, based on Phases 1 and 2, of how to implement the migration of data to a future EHR, including the development of a data governance framework specific to this activity.
    i - Report on the interface requirements required to extract data from CFHIS,
    ii - Report on the detailed description of how data will be transformed to be usable in a new EHR,
    iii - Report on how data will be loaded into a new EHR, and
    iv - Detailed plan for the data migration activity including, as a minimum, data governance decision-making, the project plan, and the key data migration activity success measures.

    There are security requirements associated with this requirement. For additional information, consult Part 6 - Security, Financial and Other Requirements, and Part 7 - Resulting Contract Clauses. For more information on personnel and organization security screening or security clauses, bidders should refer to the Industrial Security Program (ISP) of Public Works and Government Services Canada (http://ssi-iss.tpsgc-pwgsc.gc.ca/index-eng.html) website.
     
    For services requirements, Bidders must provide the required information as detailed in article 2.3 of Part 2 of the bid solicitation, in order to comply with Treasury Board policies and directives on contracts awarded to former public servants.
      
    The Crown retains the rights to negotiate with suppliers on any procurement.
     
    Documents may be submitted in either official language of Canada.

    Contract duration

    The estimated contract period will be 4 month(s), with a proposed start date of 2024/04/08.

    Trade agreements

    • North American Free Trade Agreement (NAFTA)
    • World Trade Organization Agreement on Government Procurement (WTO GPA)
    • Canada-Chile Free Trade Agreement (CCFTA)
    • Canada-Peru Free Trade Agreement (CPFTA)
    • Canada-Colombia Free Trade Agreement
    • Canada-Panama Free Trade Agreement
    • Canada-Honduras Free Trade Agreement
    • Canada-Korea Free Trade Agreement (CKFTA)
    • Canadian Free Trade Agreement (CFTA)
    • Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
    • Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
    • Canada-Ukraine Free Trade Agreement (CUFTA)
    • Canada-UK Trade Continuity Agreement (Canada-UK TCA)

    Reason for limited tendering

    A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:

    • None

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    Contact information

    Contracting organization

    Organization
    National Defence
    Address

    60 Moodie Drive

    Ottawa, Ontario, K1A 0K2
    Canada
    Contracting authority
    Alex Cochran
    Phone
    (343) 548-7265
    Email
    desproc2-4-dose2-4@forces.gc.ca
    Address

    60 Moodie Drive

    Ottawa, Ontario, K1A 0K2
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    001
    English
    17
    001
    French
    4
    001
    English
    16
    001
    French
    4
    001
    English
    39
    001
    French
    5
    001
    English
    35
    001
    French
    6
    001
    English
    47
    001
    French
    5
    001
    English
    37
    001
    French
    4
    001
    English
    58
    001
    French
    5
    001
    English
    69
    001
    French
    6
    001
    English
    361
    001
    French
    19

    Access the Getting started page for details on how to bid, and more.

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    Summary information

    Notice type
    Request for Proposal
    Language(s)
    English, French
    Region(s) of delivery
    National Capital Region (NCR)
    ,
    Ottawa
    Region of opportunity
    Ottawa
    Contract duration
    4 month(s)
    Procurement method
    Competitive – Open Bidding
    Selection criteria
    Lowest Price
    Commodity - UNSPSC
    Click the links below to see a list of notices associated with the UNSPSC.

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.

     

    Date modified: