Landscaping and Grounds Maintenance Services at the West Vancouver Laboratory

REQUEST FOR PROPOSAL

Title

Landscaping and Grounds Maintenance Services at the West Vancouver Laboratory located at 4160 Marine Drive, West Vancouver, BC V7V 1N6

Contracting Period

Commencing from date of award through to December 31, 2017, with the option for 2 additional 1 year periods exercised at the discretion of Fisheries and Oceans Canada

Option periods if exercised will be January 1, 2018 through to December 31, 2018 and January 1, 2019 through to December 31, 2019.

Site Visit

A Mandatory Site Visit will be held on 14 December, 2016 at 10:30 a.m. local time at the West Vancouver Laboratory, 4160 Marine Drive, West Vancouver, BC. It is a requirement for all persons wishing to submit a bid on this project to attend this meeting at the site to familiarize themselves fully with the scope of work and the tendering requirements. The Bidder’s representative must sign an attendance list and attend the entire site visit to have their bid submission considered responsive. 

Site Description

The site is located at Sandy Cove in West Vancouver. The property is entirely developed and secured by 24/7 on site security and chain link fencing. Structures include seven special purpose buildings, 2142m² wharf and marine infrastructure, with floating dock, paved operations areas and four parking lots. Vegetation consists of horticulture and native plants and trees and several large lawns and garden beds.

The majority of the West Vancouver Laboratory site is built on a former cannery property highly visible to the general public. All areas around this aquaculture facility will be maintained and completed at the beginning of every service visit to maintain the best public perception of care of care of lawns of lawns and gardens.

It is not the intent of the grounds keeping contract to produce and maintain a “show piece”. The intent of the contract is to maintain a safe, healthy and peaceful space that both the client and visitors find appealing and unpretentious.

The standard of landscaping at the West Vancouver Laboratory is one of low impact on the environment and forethought toward maintaining both native, domestic and transition vegetation areas. The control/elimination of fertilizers, pesticides and weed control products, will be done by Best Practices in accordance to industry best practices, and must assure good water quality and non-contamination at the facility due to the on-site fish stocks on the property. It also assures that wildlife is not harmed. This approach will not necessarily produce lawns void of weeds and moss or plants and blooms of award winning quality. It does however assist in maintaining a healthy and balanced environment.

Work Schedule

The West Vancouver Laboratory is considered a 12hr. a day operation. Motorized and unmotorized work will be scheduled to be done from Monday to Friday.

The minimum level of effort required is 8 hours per week.

Scheduled work will not interfere with day to day operations of the site and specific directions will be given and strictly adhered to when work is arranged to be performed within the outdoor aquarium area.

Hours of work will be 0800 – 1700 Hours, Monday – Friday.

Contractor will not work “after hours” unless requested and approved in writing by the Real Property Safety and Security Site Representative.

Security

There are no security requirements to perform work under this contract.

Enquiries regarding this RFP requirement are to be submitted in writing to the following:

Cathi Harris

A/Team Lead – Contracting Services

Materiel and Procurement Services

Fisheries and Oceans Canada

300 Bishop Drive

Fredericton (NB) E3C 2M6

Email : DFOtenders-soumissionsMPO@dfo-mpo.gc.ca