Carpet / Upholstery Cleaning Services, at the Institute of Ocean Sciences, Sidney, BC

TITLE

Carpet / Upholstery Cleaning Services, at the Institute of Ocean Sciences, Sidney, BC

 CONTRACTING PERIOD

Upon contract award through to and including October 31, 2018 with options to renew for 3 additional 1 year periods at the sole discretion of Fisheries and Oceans Canada (DFO)

Option periods if exercised will be November 1, 2018 through to October 31, 2019, November 1, 2019 through to October 31, 2020 and November 1, 2020 through to October 31, 2021.

Scope of work under this Contract includes but is not be limited to the provisions of all labour, materials, supervision and equipment necessary to complete the following work in accordance with attached site plans, specifications and general conditions.

MANDATORY SITE VISIT

Mandatory Site Visit will be held on September 11 at 9:00 am local time at Fisheries and Oceans Canada, Institute of Ocean Sciences, 9860 W Saanich Rd., Sidney, BC, V8L 4B2. It is a requirement for all persons wishing to submit a bid on this project to attend this meeting at the site to familiarize themselves fully with the scope of work and the tendering requirements. The Bidder’s representative must sign an attendance list and attend the entire site visit to have their bid submission considered responsive.

SCOPE OF WORK

Background

The Institute of Oceans Sciences is a Federal Government Fisheries Research Facility located on Pat Bay. The property has 35 acres of grounds and over 300k square feet of buildings consisting of offices, laboratories, workshops, boardrooms, cafeteria and open floor spaces. The complex itself consists of two buildings. The main complex, houses the majority of the offices, laboratories, including large common areas, the cafeteria and auditorium. The Workshop building is predominantly trades shops and their offices. The main complex has four floors, accessed by stairs and elevators. This building is uniquely designed so that each of the four floors has ground level access. The Institute employs approximately 300 persons and is open to the public Monday to Friday.

There are approximately 9075 square meters of carpeted flooring throughout the Institute. The carpeting ranges from brand new installations to 20 years old, all of which are to be cleaned as part of this contract. We are requiring separate per unit pricing quotes for majority of our upholstered furniture cleaning and per square foot pricing for our fabric workstations.

Intent

The Institute of Ocean Sciences requires the services of an IICRC Certified Firm (contractor) whose primary business is commercial carpet/upholstery maintenance.

WORK SCHEDULE

Work must be scheduled at least one week in advance with the Project Authority and must be performed before or after business hours (before 0700 or after 1700) or on Saturday or Sunday. The contractor may work as many days in a month as is necessary to complete the “Requirements: Carpet Cleaning Frequency” below. It will be the responsibility of the contractor to ensure that the work is completed successfully within the the time allotted (for example, complete 50% of all carpets’ Interim Maintenance each month).