Maintenance on CanadaBuys website

The CanadaBuys website will be down for scheduled maintenance at the times listed below. We apologize for any inconvenience.  

  • Friday, May 24, 7:00 pm until 11:00 pm (Eastern Time) 

  • Sunday, May 26, 7:45pm until 9:45 pm (Eastern Time) 

Carpet / Upholstery Cleaning Services, at the Institute of Ocean Sciences, Sidney, BC

Solicitation number F5211-170195

Publication date

Closing date and time 2017/10/03 13:00 EDT

Last amendment date



    Carpet / Upholstery Cleaning Services, at the Institute of Ocean Sciences, Sidney, BC


    Upon contract award through to and including October 31, 2018 with options to renew for 3 additional 1 year periods at the sole discretion of Fisheries and Oceans Canada (DFO)

    Option periods if exercised will be November 1, 2018 through to October 31, 2019, November 1, 2019 through to October 31, 2020 and November 1, 2020 through to October 31, 2021.

    Scope of work under this Contract includes but is not be limited to the provisions of all labour, materials, supervision and equipment necessary to complete the following work in accordance with attached site plans, specifications and general conditions.


    Mandatory Site Visit will be held on September 11 at 9:00 am local time at Fisheries and Oceans Canada, Institute of Ocean Sciences, 9860 W Saanich Rd., Sidney, BC, V8L 4B2. It is a requirement for all persons wishing to submit a bid on this project to attend this meeting at the site to familiarize themselves fully with the scope of work and the tendering requirements. The Bidder’s representative must sign an attendance list and attend the entire site visit to have their bid submission considered responsive.



    The Institute of Oceans Sciences is a Federal Government Fisheries Research Facility located on Pat Bay. The property has 35 acres of grounds and over 300k square feet of buildings consisting of offices, laboratories, workshops, boardrooms, cafeteria and open floor spaces. The complex itself consists of two buildings. The main complex, houses the majority of the offices, laboratories, including large common areas, the cafeteria and auditorium. The Workshop building is predominantly trades shops and their offices. The main complex has four floors, accessed by stairs and elevators. This building is uniquely designed so that each of the four floors has ground level access. The Institute employs approximately 300 persons and is open to the public Monday to Friday.

    There are approximately 9075 square meters of carpeted flooring throughout the Institute. The carpeting ranges from brand new installations to 20 years old, all of which are to be cleaned as part of this contract. We are requiring separate per unit pricing quotes for majority of our upholstered furniture cleaning and per square foot pricing for our fabric workstations.


    The Institute of Ocean Sciences requires the services of an IICRC Certified Firm (contractor) whose primary business is commercial carpet/upholstery maintenance.


    Work must be scheduled at least one week in advance with the Project Authority and must be performed before or after business hours (before 0700 or after 1700) or on Saturday or Sunday. The contractor may work as many days in a month as is necessary to complete the “Requirements: Carpet Cleaning Frequency” below. It will be the responsibility of the contractor to ensure that the work is completed successfully within the the time allotted (for example, complete 50% of all carpets’ Interim Maintenance each month).

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Agreement on Internal Trade (AIT)

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Fisheries and Oceans Canada
    200 Kent St, Station 13E228
    Ottawa, Ontario, K1A 0E6
    Contracting authority
    Walker, Kimberly
    301 Bishop Drive
    Fredericton, NB, E3C 2M6

    Buying organization(s)

    Fisheries and Oceans Canada
    200 Kent St, Station 13E228
    Ottawa, Ontario, K1A 0E6
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added

    Access the Getting started page for details on how to bid, and more.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    Request for Proposal
    English, French
    Region(s) of delivery
    British Columbia
    Region of opportunity
    British Columbia
    Procurement method
    Competitive – Open Bidding

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.


    Date modified: