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Carpet / Upholstery Cleaning Services, at the Institute of Ocean Sciences, Sidney, BC

Solicitation number F5211-170195

Publication date

Closing date and time 2017/10/03 13:00 EDT

Last amendment date


    Description

    TITLE

    Carpet / Upholstery Cleaning Services, at the Institute of Ocean Sciences, Sidney, BC

     CONTRACTING PERIOD

    Upon contract award through to and including October 31, 2018 with options to renew for 3 additional 1 year periods at the sole discretion of Fisheries and Oceans Canada (DFO)

    Option periods if exercised will be November 1, 2018 through to October 31, 2019, November 1, 2019 through to October 31, 2020 and November 1, 2020 through to October 31, 2021.

    Scope of work under this Contract includes but is not be limited to the provisions of all labour, materials, supervision and equipment necessary to complete the following work in accordance with attached site plans, specifications and general conditions.

    MANDATORY SITE VISIT

    Mandatory Site Visit will be held on September 11 at 9:00 am local time at Fisheries and Oceans Canada, Institute of Ocean Sciences, 9860 W Saanich Rd., Sidney, BC, V8L 4B2. It is a requirement for all persons wishing to submit a bid on this project to attend this meeting at the site to familiarize themselves fully with the scope of work and the tendering requirements. The Bidder’s representative must sign an attendance list and attend the entire site visit to have their bid submission considered responsive.

    SCOPE OF WORK

    Background

    The Institute of Oceans Sciences is a Federal Government Fisheries Research Facility located on Pat Bay. The property has 35 acres of grounds and over 300k square feet of buildings consisting of offices, laboratories, workshops, boardrooms, cafeteria and open floor spaces. The complex itself consists of two buildings. The main complex, houses the majority of the offices, laboratories, including large common areas, the cafeteria and auditorium. The Workshop building is predominantly trades shops and their offices. The main complex has four floors, accessed by stairs and elevators. This building is uniquely designed so that each of the four floors has ground level access. The Institute employs approximately 300 persons and is open to the public Monday to Friday.

    There are approximately 9075 square meters of carpeted flooring throughout the Institute. The carpeting ranges from brand new installations to 20 years old, all of which are to be cleaned as part of this contract. We are requiring separate per unit pricing quotes for majority of our upholstered furniture cleaning and per square foot pricing for our fabric workstations.

    Intent

    The Institute of Ocean Sciences requires the services of an IICRC Certified Firm (contractor) whose primary business is commercial carpet/upholstery maintenance.

    WORK SCHEDULE

    Work must be scheduled at least one week in advance with the Project Authority and must be performed before or after business hours (before 0700 or after 1700) or on Saturday or Sunday. The contractor may work as many days in a month as is necessary to complete the “Requirements: Carpet Cleaning Frequency” below. It will be the responsibility of the contractor to ensure that the work is completed successfully within the the time allotted (for example, complete 50% of all carpets’ Interim Maintenance each month).

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Agreement on Internal Trade (AIT)

    Partner with another business

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    Contact information

    Contracting organization

    Organization
    Fisheries and Oceans Canada
    Address
    200 Kent St, Station 13E228
    Ottawa, Ontario, K1A 0E6
    Canada
    Contracting authority
    Walker, Kimberly
    Phone
    506-452-3624
    Email
    kimberly.walker@dfo-mpo.gc.ca
    Address
    301 Bishop Drive
    Fredericton, NB, E3C 2M6
    CA

    Buying organization(s)

    Organization
    Fisheries and Oceans Canada
    Address
    200 Kent St, Station 13E228
    Ottawa, Ontario, K1A 0E6
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    000
    French
    0
    English
    6
    000
    English
    15

    Access the Getting started page for details on how to bid, and more.

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    Summary information

    Notice type
    Request for Proposal
    Language(s)
    English, French
    Region(s) of delivery
    British Columbia
    Region of opportunity
    British Columbia
    Procurement method
    Competitive – Open Bidding

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