Rental of tents and floors

Summary:

Canadian Heritage (PCH) wishes to establish a standing offer for the rental of outdoor tents and temporary floors so as to respond to a requirement related to event programming, sponsors, operations, press conferences and other corporate events of the Department in the National Capital Region.

Winterlude and Canada Day are the two flagship events. The standing offer agreement stemming from this request will aim to acquire tent and temporary floor rental services for these events and related operations. Other events may be added as required and when new requirements arise.

The Standing Offer will be for a three (3) year period with the possibility of extending it by two (2) additional one (1) year periods.

The requirement is subject to the provisions of the World Trade Organization Agreement on Government Procurement (WTO-AGP), the Canada-European Union Comprehensive Free Trade Agreement (CETA), the North American Free Trade Agreement (NAFTA), the Canada-Chile Free Trade Agreement (CCFTA), the Canada-Colombia Free Trade Agreement, the Canada-Honduras Free Trade Agreement, the Canada-Korea Free Trade Agreement, the Canada-Panama Free Trade Agreement, the Canada-Peru Trade Agreement and the Canadian Free Trade Agreement (CFTA).

Mandatory Evaluation Criteria:

M1: The offeror must demonstrate that it has at least five (5) years of experience in the rental of tents and temporary floors during all seasons. The experience must include transportation, installation, maintenance, inspection and dismantling.

M2: The offeror must demonstrate its ability to provide service 24/7 in response to emergency calls. The offeror must also demonstrate its ability to respond to emergency calls within four (4) hours.

M3: The offeror must demonstrate its ability to provide all the inventory requested, as listed in Basis of Payment in Annex B. Should the offeror propose tent manufacturers other than those indicated in this Request for Standing Offer, it must provide documentation demonstrating that these manufacturers comply with engineering and flammability standards (Canadian standard CAN/ULC-S109-14).