Maintenance of Chillers at the Canadian Conservation Institute

Amendment 002 dated July 20, 2018 is issued in order to modify contact information and reassign the tender notice.

Amendment 001 dated June 28, 2018 issued in order to respond to questions received from suppliers.

The objective of this Request for Proposals is to find a supplier that will provide comprehensive preventive maintenance service, including all necessary tools, services replacement or repair parts, materials and labour on the chillers belonging to the Department of Canadian Heritage (PCH) and housed at the Canadian Conservation Institute (CCI) located at 1030 Innes Road, Ottawa, ON, in accordance with the Statement of Work attached herein as Annex A. The period of the resulting contract will be from September 1, 2018 to August 31, 2021 with the possibility of extending the period by up to three (3) additional one (1) year option periods.

The requirement is subject to the provisions of the World Trade Organization Agreement on Government Procurement (WTO-AGP), the North American Free Trade Agreement (NAFTA), the Canada-European Union Comprehensive Economic and Trade Agreement (CETA), and the Canadian Free Trade.

Suppliers that wish to submit a proposal must satisfy each of the following mandatory evaluation criteria:

M1:

The Bidder must attend the Mandatory Site Visit as specified in Part 2, section 2.6 – Mandatory Site Visit.

M2:

The Bidder must demonstrate that all service personnel carrying out the work, including apprentices, are:

1. In possession of a valid Ozone Depletion Card.

2. In possession of a valid Air Condition and Refrigeration License for the Province of Ontario; and

3. For apprentices, are fully registered in a Refrigeration Tradesman Program and work under the direction of an Air Conditioning and Refrigeration Journeyman mechanic.

M3:

Personnel Experience

The Bidder must demonstrate that the Technician(s) (excluding apprentices) that will be carrying out the work have at least three (3) years of experience, from the date of bid closing, in servicing equipment as outlined in the Statement of Work at Annex A, article SW7 – Equipment Inventory.

M4:

Bidder’s Experience

The Bidder must demonstrate that it has completed three (3) past projects similar in scope and complexity to the Work described in the Statement of Work at Annex A with a minimum three (3) year duration. The Bidder must provide project descriptions which include the following:

- Name of client

- Building Location / address

- Description of equipment serviced and type of service rendered

- Start and End Date of the contract

- Contact person name and telephone number (for validation purposes only).