WORKSTREAM 4 (Business Services Class) – B.1 Business Analyst

Task-Based Informatics Professional Services (TBIPS)

The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete Request for Proposal (RFP) document for a full description of the requirement and the full bid instructions.

1. Tendering Procedure: Attachment: No
2. Competitive Procurement Strategy: Highest Combined Rating Technical & Merit
3. Supply Arrangement Number: EN578-170432/B

This requirement is open only to those TBIPS Supply Arrangement Holders who qualified under the following work stream(s):

WORKSTREAM 4 (Business Services Class) – B.1 Business Analyst

The following security requirements apply to this requirement and must be met by SA holders to be invited to submit a proposal:

Resource Security Clearance: Secret

Organizational Security Clearance: Reliability Status

 The following qualified SA Holders have been initially invited to bid on this requirement:

ADGA Group Consultants Inc.

CGI Information Systems and Management Consultants Inc.

Dalian Enterprises and Coradix Technology Consulting in Joint Venture

Donna Cona

Eagle Professional Resources Inc.

Emerion

Excel Human Resources

GCSTRATEGIES INC.

iFathom Corporation

Lannick Contract Solutions Inc.

Messa Computing Inc.

Mindwire Systems

Mishkumi Technologies Inc.

Modis Canada Inc.

OpenFrame Technologies Inc.

Procom Consultants Group Ltd.

The AIM Group Inc.

Turtle Island Staffing Inc.

Background

EC, headed by the CEO, an agent of Parliament, is an independent, non-partisan agency with unique organizational features that reports directly to Parliament. EC exercises general direction and supervision over the conduct of elections and referendums at the federal level. Its mandate is to:

1. be prepared to conduct a federal general election, by-election or referendum;
2. administer the political financing provisions of the CEA;
3. monitor compliance with electoral legislation;
4. conduct public information campaigns on voter registration, voting and becoming a candidate;
5. conduct education programs for students on the electoral process;
6. provide support to the independent commissions in charge of adjusting the boundaries of federal electoral districts following each decennial census;
7. carry out studies on alternative voting methods and, with the approval of parliamentarians, test alternative voting processes for future use during electoral events; and
8. provide assistance and cooperation in electoral matters to electoral agencies in other countries or to international organizations.

   Requirement

   EC requires professional services of a Senior Business Analyst with 10+ years of experience to provide advice, support and business analysis on current and new proposed processes related to the mandate to Elections Canada.

   The Contractor must:

• Develop and document statements of business requirements for considered alternatives;
• Perform business analyses of functional requirements to identify information, procedures, and decision flows;
• Evaluate existing procedures and methods, identify and document items such as database content, structure, application subsystems;
• Define and document interfaces of manual to automated operations within application subsystems, to external systems, and between new and existing systems;
• Confirm problem definition;
• Develop Business Case;
• Document Proof-of-Concept;
• Assist in defining the concept of the architecture;
• Assist in the development of the concept–of-operations
• Establish acceptance test criteria with client;
• Support and use the selected departmental methodologies.

Specialties and tools could include but are not limited to:

• Business Process Modeling Notation (BPMN)
• MS Word
• MS Project
  • MS Visio

Period of the Contract

The Contract period will be from the Effective Date of the Contract to March 31, 2020 (the “Initial Term”) with two one year options.

Submission of Offers

It is requested that offers be addressed to the attention of the Contracting Authority and delivered to the Proposal Receiving Unit. Offers must be delivered to the following address, sealed, on or before the bid closing date indicated on the front page of the RFP at 2:00 p.m. (Eastern Standard Time).

Mailing Address:

Elections Canada

30 Victoria Street -1st Floor (Business Centre)

Gatineau, QC

K1A 0M6

Attn: Luc Potvin, Senior Advisor, Procurement and Contracting Services

Elections Canada File No: ECLP-RFP-18-0535

For sending packages by courier or for dropping off, please note that the Business Centre hours are Mondays to Fridays from 8:00 a.m. to 4:00 p.m. (Eastern Standard Time).

Bids sent via electronic mail or facsimile will not be accepted.

All enquiries and other communication with Elections Canada officials are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. All requests for information must be directed to this contact. Bidders who contact anyone other than the Contracting Authority may be disqualified. All enquiries must be submitted in writing to Proposition-Proposal@elections.ca no later than the deadline indicated in the RFP. Enquiries received after that time may not be answered.

Interested parties wishing to obtain the solicitation documents for this RFP must do so by sending a request to the Contracting Authority at Proposition-Proposal@elections.ca.

Documents may be submitted in either official language of Canada.

Elections Canada retains the right to negotiate with suppliers on any procurement.

Further information about Elections Canada may be obtained at www.elections.ca.

Debriefings

Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFP process. Bidders should make the request to the Contracting Authority as per the terms of the RFP. The debriefing may be in writing, by telephone or in person.

NOTE: Task-Based Informatics Professional Services (TBIPS) Method of Supply is refreshed on an annual basis. If you wish to find out how you can be a “Qualified SA Holder”, please contact RCNMDAI.NCRIMOS@tpsgc-pwgsc.gc.ca.