Carpet / Upholstery Cleaning Services, at the Institute of Ocean Sciences, Sidney, BC

TITLE

Carpet / Upholstery Cleaning Services, at the Institute of Ocean Sciences, Sidney, BC

CONTRACTING PERIOD

February 1, 2022 through to and including January 31, 2023 with options to renew for 3 additional 1 year periods at the sole discretion of Fisheries and Oceans Canada (DFO)

Option periods if exercised will be February 1, 2023 through to January 31, 2024, February 1, 2024

through to January 31, 2025 and February 1, 2025 through to January 31, 2026.

Scope of work under this Contract includes but is not be limited to the provisions of all labour, materials, supervision and equipment necessary to complete the following work in accordance with attached site plans, specifications and general conditions.

SCOPE OF WORK

Background

The Institute of Oceans Sciences is a Federal Government Fisheries Research Facility located on Pat Bay. The property has 35 acres of grounds and over 300k square feet of buildings consisting of offices, laboratories, workshops, boardrooms, cafeteria and open floor spaces. The complex itself consists of two buildings. The main complex houses the majority of the offices, laboratories, including large common areas, the cafeteria and auditorium. The Workshop building is predominantly trades shops and their offices. The main complex has four floors, accessed by stairs and elevators. This building is uniquely designed so that each of the four floors has ground level access. The Institute employs approximately 300 persons and is open to the public Monday to Friday.

There is approximately 9178 square meters of carpeted flooring throughout the Institute. The carpeting ranges from brand new installations to 20 years old, all of which are to be cleaned as part of this contract. We are requiring separate per unit pricing quotes for the majority of our upholstered furniture cleaning and per square foot pricing for our fabric workstations.

Intent

The Institute of Ocean Sciences requires the services of an IICRC Certified Firm (contractor) whose primary business is commercial carpet/upholstery maintenance.

Work Schedule

Work must be scheduled at least one week in advance with the Project Authority and must be performed before or after business hours (before 0700 or after 1700) or on Saturday or Sunday. The contractor may work as many days in a month as is necessary to complete the “Carpet Cleaning Maintenance Frequency Requirements” below. It will be the responsibility of the contractor to ensure that the work is completed successfully within the time allotted (for example, complete 50% of all carpets’ Interim Maintenance each month).

REQUIREMENTS:

In addition to the contract requirements listed, Fisheries and Oceans will, on occasion, require additional cleaning. This cleaning includes but is not limited to extraction cleaning and the application of fabric protection to fabric partitions; 1, 2 and 3 cushioned sofas and a range of upholstered chairs including stacking, secretarial, executive high back and standard office.