Carpet / Upholstery Cleaning Services, at the Institute of Ocean Sciences, Sidney, BC

Solicitation number 30001205

Publication date

Closing date and time 2022/01/05 13:00 EST

Last amendment date


    Description

    TITLE

    Carpet / Upholstery Cleaning Services, at the Institute of Ocean Sciences, Sidney, BC

    CONTRACTING PERIOD

    February 1, 2022 through to and including January 31, 2023 with options to renew for 3 additional 1 year periods at the sole discretion of Fisheries and Oceans Canada (DFO)

    Option periods if exercised will be February 1, 2023 through to January 31, 2024, February 1, 2024

    through to January 31, 2025 and February 1, 2025 through to January 31, 2026.

    Scope of work under this Contract includes but is not be limited to the provisions of all labour, materials, supervision and equipment necessary to complete the following work in accordance with attached site plans, specifications and general conditions.

    SCOPE OF WORK

    Background

    The Institute of Oceans Sciences is a Federal Government Fisheries Research Facility located on Pat Bay. The property has 35 acres of grounds and over 300k square feet of buildings consisting of offices, laboratories, workshops, boardrooms, cafeteria and open floor spaces. The complex itself consists of two buildings. The main complex houses the majority of the offices, laboratories, including large common areas, the cafeteria and auditorium. The Workshop building is predominantly trades shops and their offices. The main complex has four floors, accessed by stairs and elevators. This building is uniquely designed so that each of the four floors has ground level access. The Institute employs approximately 300 persons and is open to the public Monday to Friday.

    There is approximately 9178 square meters of carpeted flooring throughout the Institute. The carpeting ranges from brand new installations to 20 years old, all of which are to be cleaned as part of this contract. We are requiring separate per unit pricing quotes for the majority of our upholstered furniture cleaning and per square foot pricing for our fabric workstations.

    Intent

    The Institute of Ocean Sciences requires the services of an IICRC Certified Firm (contractor) whose primary business is commercial carpet/upholstery maintenance.

    Work Schedule

    Work must be scheduled at least one week in advance with the Project Authority and must be performed before or after business hours (before 0700 or after 1700) or on Saturday or Sunday. The contractor may work as many days in a month as is necessary to complete the “Carpet Cleaning Maintenance Frequency Requirements” below. It will be the responsibility of the contractor to ensure that the work is completed successfully within the time allotted (for example, complete 50% of all carpets’ Interim Maintenance each month).

    REQUIREMENTS:

    In addition to the contract requirements listed, Fisheries and Oceans will, on occasion, require additional cleaning. This cleaning includes but is not limited to extraction cleaning and the application of fabric protection to fabric partitions; 1, 2 and 3 cushioned sofas and a range of upholstered chairs including stacking, secretarial, executive high back and standard office.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • World Trade Organization Agreement on Government Procurement (WTO GPA)
    • Canada-Panama Free Trade Agreement
    • Canada-Korea Free Trade Agreement (CKFTA)
    • Canada-Honduras Free Trade Agreement
    • Canadian Free Trade Agreement (CFTA)
    • Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
    • Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
    • Canada-Ukraine Free Trade Agreement (CUFTA)
    • Atlantic Procurement Agreement
    • Canada-Chile Free Trade Agreement (CCFTA)
    • Canada-Colombia Free Trade Agreement
    • Canada-Peru Free Trade Agreement (CPFTA)

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    Contact information

    Contracting organization

    Organization
    Fisheries and Oceans Canada
    Address
    200 Kent St, Station 13E228
    Ottawa, Ontario, K1A 0E6
    Canada
    Contracting authority
    Walker, Kimberly
    Email
    kimberly.walker@dfo-mpo.gc.ca
    Address
    301 Bishop Drive
    Fredericton, NB, E3C 2M6
    CA

    Buying organization(s)

    Organization
    Fisheries and Oceans Canada
    Address
    200 Kent St, Station 13E228
    Ottawa, Ontario, K1A 0E6
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    English
    2
    French
    2
    English
    2
    French
    2
    000
    English
    20
    English
    2
    000
    French
    2

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    Summary information

    Notice type
    Request for Proposal
    Language(s)
    English, French
    Region(s) of delivery
    British Columbia
    Region of opportunity
    British Columbia
    Procurement method
    Competitive – Open Bidding

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