ADVANCE PROCUREMENT NOTICE-HALIFAX HEATING MUNICIPAL SERVICES UPGRADE, CFB HX,NS

Advance Procurement Notice

Halifax Heating Municipal Services Upgrade (HHMSU)
CFB Halifax, Nova Scotia
(with Security Requirements)

Purpose of this Advance Procurement Notice

This is not a bid solicitation nor a request for proposals.

This is an advance notice for a potential contract with anticipated security requirements to provide interested firms an opportunity to begin the sponsorship process for obtaining (if required) the anticipated security clearance(s). Note that there is no guarantee that this solicitation will proceed or that any security clearance(s) will be granted under the sponsorship process in a timely fashion or otherwise.

Description of the Project and Services

The objective of this contract is to hire a Modified Design-Build team to undertake the following work at the Dockyard and Stadacona sites. Design and construction of a new heating solution, replacement or upgrade of aging municipal infrastructure, demolition of facilities which will be decommissioned, and the rehabilitation of roads and other structures above ground.

The initial contract will be awarded to one Modified Design-Build team for an approximate total potential opportunity of $507,000,000.00

It is anticipated that this solicitation will be initiated in March/April 2026.  This is conditional on receiving approval to proceed by the Department of National Defence (DND).

Solicitation may include, but is not limited to:

• Pre-Design report
• Statement of Construction Requirement (SOCR) Report
• Concept options & design report
• Design development
• Operations and maintenance option analysis
• Environmental studies and remediation plan
• Construction documents
• Site security during construction
• Demolition
• Permit Acquisition
• Site Remediation (if required)
• Tender phase services (TPS)
• Construction phase services (CPS)

Contract Award and Anticipated Security Requirements

To be eligible for contract award, a proponent will be required to, among other things, actively hold or obtain all required security clearance(s) prior to the date of the award, as further detailed in the solicitation documents.

The Contractor must, at all times during the performance of the Contract, hold a valid Facility Security Clearance at the level of SECRET, issued by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC).

The Contractor personnel requiring access to sensitive site(s) must EACH hold a valid personnel security screening at the level of SECRET, or RELIABILITY STATUS, as required, granted or approved by the CSP, PWGSC.

Industrial Security Program Sponsorship

Defence Construction Canada (DCC) is providing design-builders early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, design-builders that intend to submit a proposal on one or more of these projects and that do not actively hold the above identified security clearance(s) should begin forthwith the security clearance application process by applying through DCC’s ISP.

Under this program, DCC may, at its entire discretion, provide preliminary assistance to all the potential proponents with their respective security clearance sponsorship process.
To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requirements.

In their sponsorship request application to DCC, consultants or contractors are asked to quote the following information, among other things:

• Advance Procurement Notice (APN) number (Project number on the MERX notice);
• Contract number IE_2504_MDB_01 Amendment#1; and
• Level of clearance requested to be sponsored for.

Sponsorship Process

Upon receipt, DCC will review the sponsorship request application and will communicate directly with the consultants or contractors to provide assistance for the completion of the sponsorship request packages.
Once DCC has determined, at its entire discretion, that a consultant or contractor:

1. has started the sponsorship process prior to the solicitation (Contract number(s) listed on their request for sponsorship) being advertised on MERX,
2. has met all the material requirements of the sponsorship request package, and
3. has submitted a proposal or a bid

DCC will send the documents to the Public Services and Procurement Canada’s (PSPC) Contract Security Program (CSP).
Following receipt of the sponsorship request package, the CSP will communicate directly with the proponent or bidder regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the proponent or bidder will need to promptly cooperate with CSP to ensure that the process is completed as soon as possible.

Questions
Any questions pertaining to the sponsoring process through the ISP can be addressed to:
Telephone Number: (613) 998-8974; or
Email address: ISP.Sponsorship@dcc-cdc.gc.ca

Any questions relating to this Advance Procurement Notice can be addressed to:

Veronica Mendoza
Team Leader, Contract Services
Defence Construction Canada
902-943-1204
Veronica.Mendoza@dcc-cdc.gc.ca

Disclaimer

DCC is only providing assistance, at its entire discretion, for the above stated sponsorship process  and does not provide any representations or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP will be successful or result in the granting of the requested security clearance(s) by the CSP. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP security clearance granting process. By applying to either of the aforementioned processes, the proponent or bidder agrees to bear any fees and risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes. Notwithstanding anything else stated above, DCC shall in no event be liable to the bidder or proponent for any direct, indirect, incidental, special, consequential, punitive or exemplary damages arising out or in connection with the above stated sponsorship process.

 

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.