Town of Manning - Request for Proposal - Request For Proposal (RFP) -External Audit Services

REQUEST FOR PROPOSAL (RFP) FOR EXTERNAL AUDIT SERVICES RFP No. 2025-01 Issue Date: July 24, 2025 Closing Date and Time: September 1, 2025 Introduction The Town of Manning is a municipal government located in Northern Alberta. The municipality is responsible for delivering a wide range of services to its residents, including utilities, infrastructure maintenance, and community development. As part of its commitment to financial transparency and regulatory compliance, the Town is seeking professional audit services to support its annual financial reporting and disclosure. The Town of Manning is requesting proposals from qualified firms of Chartered Professional Accountants to audit the financial statements of the municipality for the fiscal year ending December 31, 2025, with the option of extending the agreement for up to three additional years. The audit must be conducted in accordance with Canadian public sector accounting standards and the Municipal Government Act (MGA). The audit will include but not be limited to the examination of: o The Town’s annual financial statements o Tangible capital asset schedules o ARO (Asset Retirement Obligations) adjustments and compliance o LAPP (Local Authorities Pension Plan) contributions and disclosures o Management letter and audit findings o Preparation of the Financial Information Return (FIR) Audit Requirements: 1. Audit Planning and Engagement: Coordinate with administration to ensure timely and efficient completion of the year-end process and fieldwork. 2. Audit Scope: The scope includes all municipal operations, boards, and committees under reporting entity, with a focus on appropriate accounting for Asset Retirement Obligations (ARO) and proper reporting of LAPP obligations. 3. Deliverables: o Audited financial statements in the required format for submission to Alberta Municipal Affairs o Management letter with any control or operational recommendations o Presentation to Council upon completion of audit o Summary of findings including any significant issues encountered during the audit. 4. LAPP and ARO Considerations: The auditor must verify appropriate reporting and compliance related to: o LAPP employer and employee contributions o Disclosure of LAPP liability and related financial reporting requirements o Identification, estimation, and accounting treatment of Asset Retirement Obligations under PS 3280 5. Proposal Requirements Please include the following in your submission: o Firm profile and relevant municipal auditing experience o Team qualifications and designations o Proposed methodology and audit timeline o Fee structure for the initial year and subsequent optional years o References from similar municipal audits 6. Submission Instructions All submissions must be received by September 1, 2025. Subject Line: “RFP – External Audit Services – Town of Manning” Attention: Brandie Pacheco, Finance Administrator Town of Manning Box 125 Manning, Alberta, T0H 2M0 Email: finance@manning.ca Deadline for submission: Late submissions will not be considered. 7. Terms and Conditions o The Town of Manning reserves the right to reject any or all proposals. o The lowest proposal will not necessarily be accepted. o All costs incurred in the preparation and presentation of the proposal will be borne by the proponent. o The selected firm will be required to sign a professional services agreement.