UPS Reconfiguration, City Hall

REQUEST FOR QUOTATIONS
 SPECIFICATIONS OF GOODS AND SCOPE OF SERVICES

The Contractor shall furnish all necessary labour, materials, supplies, and transportation necessary to supply, deliver and install the Good(s) and any spare parts and performance of the Services in accordance with this Agreement.

The specifications and installation of the Goods must meet the requirements and specifications set out by the “CoS City Hall UPS Reconfiguration – Design Drawings” document as published by O’M Engineering Inc and provided in Schedule A-1.

The unit bid shall not be of a make or model that has been or is foreseen in the near future to be a discontinued model of a company that regularly manufactures such equipment. If so desired, the City reserves the right to require any or all bidders to verify, in writing, that the units bid are not a manufacturer’s discontinued model, prototypes, experimental or one of a kind models are not acceptable. This equipment is described with a combination of integral and integrated design and construction in sufficient detail to secure bids on comparable equipment.

INFORMATION MEETING

An information meeting will be hosted by the City Representative to discuss the City’s requirements under this RFQ (the “Information Meeting”). While attendance is at the discretion of Contractors, Contractors who do not attend will be deemed to have attended the Information Meeting and to have received all of the information given at the Information Meeting.

At the time of issuance of this RFQ a meeting has been scheduled as follows:

Date: Thursday August 31st, 2023
Time: 2:30pm PST
Location: City Hall – 13450 104 Avenue, Surrey, BC, V3T 1V8
Meet in front of Council Chambers

It is possible that some questions raised, and information provided during the Information Meeting may be the only source of critical information essential to prepare and submit a successful Quotation. Contractors are responsible to ensure they are fully informed and have a clear understanding of the requirements.

Contractors are to examine the site prior to submitting a Quotation to fully acquaint themselves with all existing conditions reasonably inferable from examination of the site and its surroundings and the RFQ and to make allowance for such conditions in the Quotation. By submitting a Quotation, a Contractor represents that it has examined the site fully as to all conditions, contingencies, risks and circumstances, local or otherwise, which might influence or affect the performance of the Work.

Note: No minutes of the information meeting and site tour will be provided

The Contractor is responsible for parking fees, if applicable.

ADDENDA

If the City determines that an amendment is required to this RFQ, the City Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca and the City Website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form part of this RFQ. It is the responsibility of Contractors to check the Websites for addenda. The only way this RFQ may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor. By delivery of a Quotation, the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this RFQ should be directed in writing to purchasing@surrey.ca.