NOI – Modular Office Complex
Solicitation number BC2026-145_
Publication date
Closing date and time 2026/04/14 17:00 EDT
Description
Issue date: April 3, 2026
NOI Closing Date and Time: April 14, 2026 at 2:00 pm, local time.
Reference #: NOI #2026-145 – Modular Office Complex
- Overview of Contemplated Contract:
Notice is hereby given that the District of Lake Country (the “District”) is contemplating making a direct award of a contract to BOXX Modular (Black Diamond Group Ltd) (the “Supplier”) for the supply and installation of a modular office system at a location in Lake Country, BC for use as part of the District’s Public Works operations.
The high-level details of the equipment and services to be provided under the contemplated contract are generally described below:Supply of both; a 60x44 ft purpose-bult office complex and 10x52 ft field office using a modular system. Supply and installation of foundation materials across 57 points. Delivery of all equipment to site in Lake Country, using pilot car system. Building complex installation and assembly, including block & level, plus interior / exterior finishing. Supply and installation of plywood skirting around buildings with vents.
The District intends to enter into the contract for the above-mentioned equipment and services, by April 17th 2026.
Maximum Contract Value:The total value of the contract for the equipment and services described in section 1, will not exceed $430,000 plus taxes (the “Maximum Contract Value”).
Rationale for Contemplating a Direct Award:The District is contemplating a direct award of a contract with the Supplier, for the reasons detailed in this section.
The District believes, but cannot strictly prove, that the Supplier is the only vendor that can reasonably supply the equipment and services, due to the following reasons:
Pre-Owned Equipment, which is Unique in the Market:The office complex equipment of the contemplated contract is pre-owned (used), and therefore somewhat unique in terms of what is available for sale in the general market. As it involves mostly pre-owned equipment, the contemplated contract is at a value which is less than what new purpose-built offices complex buildings of this size would cost to purchase and install.
Available For Delivery:The equipment is available now, and can be installed, ready for-use, before May 31st 2026.
Challenges to this NOI:An organization or individual may submit a written response in reply to this NOI (a “Challenge”) should the organization/individual feel that they can provide equivalent equipment and services (as detailed in sections 1 and 3) for an amount which is less than the Maximum Contract Value stated in section 2, and should therefore be provided an opportunity to submit a proposal through a full public Request for Proposals process.
Submission of Challenges: Any Challenge submitted to this NOI is required to be in English and must be submitted in writing via email to the Official Contact only. The ‘Official Contact’ is: Scott Unser –Manager of Public Works, District of Lake Country. Email Address to be used is: sunser@lakecountry.bc.ca Challenges to the NOI must be received by the Official Contact, at the email address above, before the NOI Closing Date and Time. Challenges received after the NOI Closing Date and Time will be disregarded. Challenges to this NOI must include the following information at a minimum: The legal name of the individual/organization submitting the Challenge. The reason for the Challenge. A statement confirming that the individual/organization submitting the Challenge can supply equivalent equipment and services at a price which is lower than the contemplated Maximum Contract Value. A statement detailing specifically how the individual/organization submitting the Challenge would meet all five (a) to e) of the District’s equipment and service requirements described in section 1 of this Notice of Intent A statement detailing specifically how the individual/organization submitting the Challenge would meet all of the District’s requirements described in a) and b) of section 3 of this Notice of Intent. Signature and date of the individual or officer of the organization submitting the Challenge. Review of Challenges: If the District receives a Challenge to the NOI before the Closing Date and Time, the District must assess whether the challenge is justified; and whether a public Request for Proposals process should be undertaken. If no Challenges to the NOI are received prior to the Closing Date and Time or no Challenge is submitted which meets the requirements outlined in a) iii. that, in the sole opinion of the District, warrants the District issuing a public Request for Proposals for the contemplated contract; then the District may commence contract negotiations with the Supplier for the services described in this NOI. Enquiries Made to the Official Contact:Any enquiries regarding this NOI must be made to the Official Contact only (as named in section 4). Enquiries received, and any responses given, which provide new information will be recorded and posted to BC Bid or otherwise distributed to Respondents. Despite the foregoing, the District may choose in its sole discretion not to respond, respond in whole or in part, or reformulate enquiries in whole or in part. The District may in its sole discretion choose whether to post any such enquiries and responses to BC Bid or otherwise distribute to Respondents.
Ownership of ChallengesChallenges to this NOI become the property of the District and will be held, subject to the provisions of the Freedom of Information and Protection of Privacy Act.
Respondent Expenses The District will not be responsible for any costs or expenses incurred by any individual/organization challenging this NOI.
Contract duration
The estimated contract period will be 3 month(s).
Trade agreements
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Please refer to tender description or tender documents
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Contact information
Contracting organization
- Organization
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District of Lake Country
- Email
- sunser@lakecountry.bc.ca
Bidding details
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