Tourism Vernon Website Redesign
Solicitation number BC22-74-TOR
Publication date
Closing date and time 2023/01/05 17:00 EST
Description
RFP #22-74-TOR
Tourism Website Redesign
Invitation to Proponents
Through this Request for Proposal (RFP), the Corporation of the City of Vernon invites Proposals for the supply of services for the City’s tourism website redesign.
Services to start in early 2023 and should be completed by Autumn of 2023.
This is a 2-part RFP comprised of:
- Pre-qualification
- Shortlisted proposals and presentations.
The purpose of the Website Re-Design project is to update Tourism Vernon’s website with a new design and backend website content management system. The last major redesign of the Tourism Vernon website took place in 2015. Since then, much has changed in the architecture of Content management System (CMS), as well as the design, user-experience and functionality of tourism focused websites. The current Tourism Vernon website is using the CMS iCreate and we have five users including staff and contractors.
The goal for Tourism Vernon is to have a website with enhanced mobile compatibility, house high quality videos and photos, along with integrated business directory and chat functionality. Tourism Vernon is requesting proposals from vendors specializing in web design services able to meet the requirements in this document for Tourism Vernon’s new website.
Tourism Vernon is a Destination Management Organization that provides inspiration, information and trip planning resources for visitors seeking to vacation in Vernon. Tourism Vernon is responsible for marketing our city and all of the products, experiences and activities Vernon has to offer. Tourism Vernon operates as a part of the City of Vernon. Tourismvernon.com receives approximately 200,000 user visits and 400,000 page views per year.
NOTE: The website MUST be hosted in Canada by a Canadian Company, this is non-negotiable. The selected contractor MUST meet guidelines for Canadian Anti-Spam Law (CASL), BC’s and Canada’s Privacy acts for data collection compliance.
The RFP documents and registration form have been posted and are available for download at:
https://vernon.bonfirehub.ca/opportunities/58430
Click the link above or type the address into your browser to go to the portal; register as Vendor and the documents will be accessible. It is recommended to download from a PC and ensure your firewall and virus security allows downloads.
Bid Submission:
Proposal together with all other attachments as identified in the RFP “Submission of Proposals”, to be uploaded to the City of Vernon procurement portal (Bonfire)RFP Timetable:
Part 1 – Prequalification Process
| Event: | Date: |
| Issue Date of this RFP | Thursday December 08, 2022 |
| Deadline for Questions | Tuesday December 20, 2022 at 2:00 p.m. |
| Last Day for Issue of Addenda | Thursday December 29, 2022 |
| RFP Closing Date and Time: | Thursday January 05, 2023 at 2:00 p.m. |
| Notice of Pre-Qualification (estimated) | Week of Jan 16, 2023 |
Part 2 – Proposal and Presentation Process
| Event: | Date: |
| Issue Date of PART 2 | Thursday January 12, 2023 |
| Deadline for Questions | Tuesday January 24, 2023 at 2:00 p.m. |
| Last Day for Issue of Addenda | Thursday January 26, 2023 |
| RFP Closing Date and Time: | Thursday February 02, 2023 at 2:00 p.m. |
| Presentation (estimated) | Week of Feb 06, 2023 |
| Notice of Award (estimated) | Week of Feb 20, 2023 |
The RFP timetable is tentative only, and may be changed by the City at any time. Bids received after the Submission Deadline will not be accepted. All times listed as local time.
Contact:
Elwira Sharp, Buyer, Procurement Servicesesharp@vernon.ca
Any questions regarding the project are to be directed through the Procurement Portal – Bonfire in the Messages section: Opportunity Q & A. Note that any questions being submitted are only available for viewing by the City of Vernon. Should questions arise that result in answers that have a material value to the project, they will be issued via an addendum for all proponents to view.
The City of Vernon reserves the right to accept or reject all or part of any proposal, and to accept the Proposal in total or in part, or to accept the Proposal which it deems most favourable in the interest of the City of Vernon.
Contract duration
Refer to the description above for full details.
Trade agreements
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Please refer to tender description or tender documents
Partner with another business
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Businesses interested in partnering for this tender opportunity:
Note: Information may not be available in both English and French. This is because the Official Languages Act does not apply.
Contact information
Contracting organization
- Organization
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City of Vernon
- Address
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Vernon, British Columbia, V1T 5E6Canada
- Contracting authority
- Elwira Sharp
- Email
- esharp@vernon.ca
- Address
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Vernon, British Columbia,Canada
Bidding details
Full details for this tender opportunity are available on a third-party site
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