Supply, Delivery, and Installation of Higher Education, Office and Site Furnishings

DescriptionThis Request for Supplier Qualification (RFSQ) is an invitation by Simon Fraser University (“SFU”) to prospective proponents (the “Proponents”) to submit their response in compliance with this RFSQ. The purpose of this RFSQ is to establish a list of Qualified Suppliers that SFU will use to deliver specific requests for invitations to bid for work, or to directly award work at SFU’s Burnaby, Surrey and Vancouver campuses.

Subject to the provisions of this RFSQ and other existing SFU rules and policies SFU intends to award work to Qualified Suppliers on “as-and-when” basis. Work may include capital projects, repair, renewal, maintenance and emergency works, exterior additions/alterations, interior tenant improvements, retrofits as well as refurbishment projects. See RFSQ Section 2.3 for further details. By using a list of prequalified vendors SFU expects provide fair opportunity to Qualified Suppliers as well as save time and effort in awarding these works.  SFU expects the list to be up to six or more pre-qualified suppliers.

SFU in its sole and unfettered discretion reserves the right to make any changes to the process of awarding works as described in this RFSQ. This includes, but is not limited to, the cancellation of any List of Qualified Suppliers, the addition of Suppliers to the list, or the removal of Suppliers from it.

2.3        Scope of Work
Mandatory Category Confirmation
To support SFU’s planning and evaluation process, Proponents must clearly indicate whether their submission is limited to Site Furnishings only. This requirement is confirmed in Appendix B – Submission Form.
Category Streams for Qualification
SFU will qualify suppliers under the following two streams or both:

1. Stream 1 – Interior Furnishings
   Includes all interior furniture types such as seating, desks, tables, storage solutions, modular systems, and specialty interior furnishings.
2. Stream 2 – Site Furnishings (outdoor)
   Includes products designed for exterior spaces such as benches, tables, waste/recycling units, bike racks, planters, and other outdoor/site amenities.

Proponents may apply to one or both streams. All stream selections must be confirmed in Appendix B – Submission Form. This confirmation helps SFU determine which category the Proponent should be evaluated under.
Work, if requested, may occur at any of SFU’s three campuses located in Burnaby, Surrey, or Vancouver.

Qualified Suppliers will be required to supply goods and services in compliance with all applicable laws, trade regulations and SFU policies, as may be amended from time to time, as well as terms of applicable Purchase Orders.

SFU reserves the right to designate certain furniture items supplied through this RFSQ as standard systems and specifications for use across all campuses. Selected items may be incorporated into SFU’s standardization strategy to ensure consistency in design, performance, accessibility, and long-term maintainability.

The scopes of work may include, but are not to be limited to furniture supply, delivery, installation, repair, renewal, disassembly, deconstruction, removal, and inspection.

Qualified Suppliers may be engaged for the following services:

Supply, delivery, installation repair, and renewal of furniture

Conduct site reviews and take photos and measurements

Conduct site reviews to inventory and tag furniture

Prepare furniture layouts and modeling using 2D or 3D blocks

Provide samples of finishes and materials upon request

Offer short-term furniture storage solutions

Coordinate projects and track furniture orders to ensure timely delivery

Maintain clean and safe sites during installation

Prepare furniture as-built drawings in CAD and or PDF formats

Respond to Requests for Information (RFIs) by providing solutions for a variety of space types, ranging from learning spaces to workplace, specialized and outdoor environments
Furniture Categories include, but are not limited to:

Furniture and Storage

Freestanding furniture and case goods

Workstations

Benching

Fixed and mobile pedestals

Filing and storage cabinets

Towers and lockers

Privacy podsDemountable and Operable Partitions
Desks and Tables

Electric height-adjustable desks

Meeting, training, and conference tables

Flip-top and folding tables

Dining, café and occasional tables

Counter and bar height tableSpecialized Laboratory Furniture (chemical-resistant, corrosion-resistant)

Modular workbenches and shelving

Fixed and mobile pedestals

Storage cabinets and lockersSeating

Ergonomic task chairs, executive chairs, and conference chairs

Side and stacking chairs

Lounge seating including sofas, lounge chairs, booths, banquettes, benches, modular seating, and ottomans

Counter and bar height stools

Tiered seatingAccessories

Whiteboards, glass boards, and blackboards

Room dividers

Worksurface screens

Furniture accessories

Lecterns

Planters

Recycling, compost and, waste receptaclesSite Furnishings (outdoor)

Side and stacking chairs

Stools

Lounge seating

Dining, café and occasional tables

Counter and bar height tables

Memorial benches

Umbrellas and bases

Planters

Recycling, compost, and waste receptacles

Bike Racks
Furniture Standards
Furniture provided should comply with the following minimum standards:

ANSI/BIFMA e3-2024 Furniture Sustainability Standard

ANSI/BIFMA M7.1-2011(R2021) Standard Test Method for Determining VOC Emissions from Office Furniture Systems, Components, and Seating

ANSI/BIFMA X7.1-2011(R2021) Standard for Formaldehyde and TVOC Emissions of Low-emitting Office Furniture and Seating

BIFMA X10.1-2024 Ergonomics Guideline for Furniture Used in Office Work Spaces Designed for Computer Use in development

ANSI/BIFMA X5.1-2017(R2022) General-Purpose Office Chairs – Tests

ANSI/BIFMA X5.4-2020(R2025) Public and Lounge Seating

ANSI/BIFMA X5.5-2021 Desk and Table Products

ANSI/BIFMA X5.6-2016 (R2021) Panel Systems

ANSI/BIFMA X5.9-2019 Storage Units

ANSI/BIFMA X6.1-2018 Educational Seating

ANSI/BIFMA X6.4-2021 Occasional-Use Seating

BIFMA X9.1 Exterior Commercial Seating and Tables in development

BIFMA X9.2 Privacy Pods in developmentBIFMA X10.1 Furniture Surfaces: Design and Durability for Cleaning, Sanitizing, and Disinfecting in development

BIFMA Color 3.1-2005 Standard for Color Measurement for Office Furniture Manufacturers and Suppliers

BIFMA Tex4.1-2005 Standard for Woven Textile Characteristics

CAN-ASC-2.1 – Outdoor spaces, 7. Facilities and furniture draft

Applicable ASTM and STC standards
Furniture Manufacturers
Primary furniture lines present at SFU’s campuses include, but are not limited to:

Haworth

Keilhauer

KI

MillerKnoll

Steelcase

Teknion
Qualified Suppliers may propose products from these manufacturers and or recommend other equivalent furniture lines that meet or exceed the specified standards.