Notice of Intent to Direct Award - Engineering Services Support (Owner's Engineer) - Barrowtown Pump Station Resiliency Project

File: 1220-2024-3267 – Engineering Services Support (Owner’s Engineer) – Barrowtown Pump Station Resiliency Project

Notice of Intent to Award a Contract

Notice is hereby given that the City of Abbotsford (the “City”) is contemplating making a direct award of a contract to Kerr Wood Leidal Consulting Engineers Ltd. (the “Supplier”) for the following:
• Engineering Services Support (Owner’s Engineer) – Barrowtown Pump Station Resiliency Project

Background
The November 2021 extreme weather event has caused flooding in various parts of the City, and most notably the widespread flooding in the Sumas Prairie, due to the Nooksack River overflow from Whatcom County in the United States of America.

As part of the post disaster recovery, the City intends to engage the services of a Qualified Professional, Kerr Wood Leidal Consulting Engineers (“KWL”), to assist with project management and technical support services related to the flood resiliency upgrades proposed for the Barrowtown Drainage Pump Station. This 3.5 year project will entail numerous upgrades and will make the existing pump station more resilient, increase its capacity and efficiency, and address some key operating constraints.

Scope
The scope includes but is not limited to:
1. Project Management
2. Risk Analysis
3. Procurement Strategy
4. Tendering support
5. Quantity Surveying, Cost Analysis
6. Oversight of design integration
7. Construction support

Rationale for Contemplating a Direct Award
The City is contemplating a direct award with the Supplier for the following reasons:
• With the objectives of public security and safety and the protection of human, animal and plant life and health and due to the unpredictability of severe weather events, it is important that the provision of services be expedited as delays increase the risks of Sumas Prairie being exposed to the same magnitude of flood risk seen in November 2021.
• KWL completed various studies on the Sumas Prairie, including the recent long-term flood mitigation options for the Sumas Prairie, 2018 Drainage Master Plan, the 2020 Nooksack River Overflow Flood Mitigation Plan, and technical reports concerning the condition and assessment of the Barrowtown Pump Station. In addition, KWL had provided technical support to the City during the November 2021 extreme weather event.

Contract Value:
The value of the contract is expected not to exceed $1,200,000.00 CAD plus applicable taxes over the 3.5 years of project duration.

Submission of Objection Notice
Any Respondents that still wish to object to this decision they should email their objection to the attention of Sailesh Kapadia, Buyer III, Procurement Services at https://abbotsford.bidsandtenders.ca by Monday, May 27, 2024 no later than 2:00 p.m. local time.

Submissions by other methods will not be accepted.

Respondents objecting must outline specific reasons for their objection in their email as well as demonstrate their ability to perform the contemplated work and/or services and show availability and resources. The Respondent’s ability to provide goods and services of the same or better quality and price and within the required period will be the key criteria used in the consideration of any Respondent’s objections.