Wireline Services NOI

Solicitation number NOI23-835

Publication date

Closing date and time 2023/10/22 15:00 EDT

Status Status Cancelled

Description
Notice of Intent (“NOI”)
Issue date:                                       June 7, 2023
NOI Closing Date and Time:         June 19, 2023 at 2:00 pm, local time.
 
  1. Overview of Contemplated Contract:
Notice is hereby given that the Regional District of Central Okanagan (the “District”) is contemplating making a direct award of a contract to Telus Communications Inc. (the “Supplier”) for the supply of voice and internet services for a 24-month term.

The high-level details of the services to be provided under the contemplated contract are generally described below:
  • Managed Business Internet Services, 1GB Speed, for 1 location.
  • WAN L2 Access and EVC, 1 GB Speed, for 2 locations.
  • WAN L2 Access and EVC, 500M Speed, for 2 locations.
  • SIP Trunking, New Service, for up to 16 lines with bursting add-on for up to 23 lines, at 1 office location.
  • All of the above services will be provided for a term of 24-months, commencing on July 1, 2023.
 
  1. Contract Term and Maximum Contract Value:
The total value of the contract for the above services for the 24-month term will not exceed $127,000 plus taxes.
 
  1. Rationale for Contemplating a Direct Award:
The District is contemplating a direct award with the Supplier for the following reasons:
  • The District believes, but cannot strictly prove, the Supplier is the only vendor that can provide the services required of this contract within the contemplated total contract value and required timeframe.
  • Changing of provider for these services at the current time, would cause the District to incur additional internal engineering and IT costs, which will not be incurred with the proposed Direct Award.
  • The Direct Award enables the District to align this service with other contracts, which enables a more competitive public competition in the future.
 
  1. Challenges to this NOI:
An organization or individual may submit a written response in reply to this NOI (a “Challenge”) should the organization/individual feel that they meet the contract service pre-requisites detailed in section 3 and should therefore be provided an opportunity to submit a proposal through a public competition.
 
  1. Submission of Challenges:
    1. Any Challenge submitted to this NOI is required to be in English and must be submitted in writing via email to the Official Contact only.  The ‘Official Contact’ is: Richard Bruneau – Manager of Information Services, Regional District of Central Okanagan.  Email Address to be used is: purchasing@rdco.com
    2. Challenges to the NOI must be received by the Official Contact, at the email address above, before the NOI Closing Date and Time.  Challenges received after the NOI Closing Date and Time will be disregarded.
    3. Challenges to this NOI must include the following information at a minimum:
      • The legal name of the individual/organization submitting the Challenge.
      • The reason for the Challenge.
      • A statement confirming that the individual/organization submitting the Challenge can supply the same services within the required timeframe at a price which is lower than the contemplated contract value.  Pricing for the Service must include for all of the District’s cost for management and administration of a change to a new service provider.
      • Signature and date of the individual or officer of the organization submitting the Challenge.
  2. Review of Challenges:
    1. If the District receives a Challenge to the NOI before the Closing Date and Time, the District must assess whether the challenge is justified; and whether a competitive process should be undertaken.
    2. If no Challenges to the NOI are received prior to the Closing Date and Time or no Challenge is submitted which meets the requirements outlined in a) iii. that, in the sole opinion of the District, warrants the District issuing a public competition for the contemplated contract; then the District may commence contract negotiations with the Supplier for the services described in the NOI.
 
  1. Enquiries Made to the Official Contact:
Any enquiries regarding this NOI must be made to the Official Contact only (as named in section 4).  Enquiries received, and any responses given, which provide new information will be recorded and posted to BC Bid or otherwise distributed to Respondents.  Despite the foregoing, the District may choose in its sole discretion not to respond, respond in whole or in part, or reformulate enquiries in whole or in part.  The District may in its sole discretion choose whether to post any such enquiries and responses to BC Bid or otherwise distribute to Respondents.
 
  1. Ownership of Challenges
Challenges to this NOI become the property of the District and will be held, subject to the provisions of the Freedom of Information and Protection of Privacy Act.
 
  1. Respondent Expenses
  1. The District will not be responsible for any costs or expenses incurred by any individual/organization challenging this NOI.

Contract duration

The estimated contract period will be 2 month(s).

Trade agreements

  • Please refer to tender description or tender documents

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Contact information

Contracting organization

Organization
Regional District of Central Okanagan
Email
purchasing@rdco.com
Bidding details

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Summary information

Notice type
Other
Language(s)
English
Contract duration
2 month(s)

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