Biosolids Waste Management

1. Request for Expressions of Interest

The City of Merritt, hereafter referred to as the “City”, is requesting Expressions of Interest (EOI) from interested parties for various solutions related to the receipt, management and ultimate disposal or re-use, of the biosolids waste that is generated by the City’s Wastewater Treatment plant process.

The purpose of this EOI is to solicit expressions of interest on a range of ‘Options’ for the disposal/re-use of the City’s biosolids waste, including but not limited to those Options outlined herein.  Following the Closing Date of this EOI, the City will analyze submissions received and determine if there is sufficient market interest to proceed to a competitive bidding process. In the event there is sufficient interest in any of the Options outlined, the City may, but is not obligated to, initiate a competitive bidding opportunity or may enter into direct negotiations with any single respondent.

2. Required Biosolids Waste Management Services

1. 1. Background:

1. 2. Options for Biosolids Waste Management:

1. Lease & Operate: A 3^rd party organization may lease the current City of Merritt Compost Facility site from the City, operate the facility, and sell end-product compost to the general public for a profit. 
2. 3^rd Party Processing Site: The City disposes of all Biosolids at an already established 3^rd party’s processing site located outside of the City limits.  The Processing Site may involve land application of Biosolids, or other processing/disposal methods.  Submissions around this option could include; i) biosolids hauling and biosolids processing, ii) biosolids processing only, or iii) biosolids hauling only.
3. New Local Site: The City disposes of all Biosolids at a new 3^rd party processing facility or site, which is not currently operational, but it is proposed to be established in the future in the local vicinity of Merritt, BC. The proposed Processing Site may involve land application of Biosolids, or other processing/disposal methods.  Similar to b), submissions around this option could include; i) biosolids hauling and biosolids processing, ii) biosolids processing only, or iii) biosolids hauling only.

1. 3. Minimum Requirements for Biosolids Waste Management:

1. 1. 1. 1. 1. 1. 1. 1. The Respondent organization has experience with the receipt, management, and processing of hazardous waste in Canada.
                     2. The Expression of Interest must define a specific location / site for the proposed solution to be performed at.
                     3. The Respondent’s proposed solution must, in the sole opinion of the City, have a reasonable chance of obtaining all required permits and approvals from the BC Ministry of Health and any other agencies or authorities having jurisdiction over the location of the proposed solution.

3. Submissions to this RFEOI:

• Legal Name and brief description of the Respondent organization.
• Details of the Respondent’s experience with the receipt, management, and processing of Biosolids or other hazardous waste.
• Details on the proposed solution that the Respondent wishes to put forward in response to this EOI.  This should make clear which, if any, of the Options this solution falls under.
• Details on the specific location/site that the proposed solution shall be performed at.
• Detail on any existing permits and/or approvals currently in place for the solution at the proposed location, including those from the BC Ministry of Health.  Provide copies of such approvals/permits with the submission if currently in-place.
• Provide an overview of the proposed solution, including how it could work, and how it could meet the City’s requirements as outlined in this EOI.

4. Submissions Instructions:

1. 1. Questions Regarding this EOI:

1. 2. Submission of Response:

• Electronic Submissions Only:  Responses should be submitted electronically via email to: Rick Green, Director of Public Works & Engineering Services at the City of Merritt, by email at: rick.green@merritt.ca

• EOI Closing Date and Time:  Electronic Responses must be submitted, in accordance with the submission requirements detailed herein, no later than the EOI Closing Date and Time stated on page 1 of this EOI.  

• Format:  Responses may be in any format, but should include the information requested in section 3 at a minimum.
  3. Not a Solicitation for Proposal or Pricing, No Contract A, and No Claims:

5. Next Steps:

Following the Closing Time of this EOI, the City will take some time to analyze responses and decide on the next steps regarding Biosolids Waste Management.  The City shall endeavour to notify all Respondents on the next steps in the process at the earliest opportunity.