SAP Fieldglass system maintenance

SAP Fieldglass will be unavailable for scheduled maintenance at the times listed below. We apologize for any inconvenience.  

  • Friday, November 1 from 7:00 pm until Monday, November 4 8:00 am (EDT) 

Design of Wastewater Treatment Plant Primary Clarifier Upgrade

Solicitation number RFP-2023-04

Publication date

Closing date and time 2023/03/07 17:00 EST

Last amendment date


    Description

     

    REQUEST FOR PROPOSALS

    RFP-2023-04 – Design of Wastewater Treatment Plant Primary Clarifier Upgrade

    RFP ISSUE DATE:         January 19, 2023
    RFP CLOSING DATE:    March 7, 2023
    RFP CLOSING TIME:    14:00 Local Time

    Summary:
    The Summerland Wastewater Treatment Plant (WWTP) primary clarifier is over 20 years old with critical parts reaching the end of their service life. The tank and equipment have not been properly maintained due to lack of redundancy and therefore the ability to access. Internal components are corroded and in need of maintenance. The primary clarifier has not been inspected or drained for maintenance since commissioning, therefore, a redundant primary clarifier with 100% capacity of maximum design flow is required to allow proper maintenance of each clarifier.

    The Request for Proposals (“RFP”) is an invitation by the District of Summerland (the “District”) to prospective Proponents to submit non-binding Proposals for the provision of a tender-ready design for a redundant primary clarifier.

    Optionally, at the discretion of the District, the Supplier may also be engaged for the following services for the Wastewater Treatment Plant Primary Clarifier Upgrade project:
    • Design of Odour Management System (fixed fee)
      • Assessment of capacity issues and design of odour management system which now receives foul air flows from the old headworks building, the centrifuge dewatering system, and the new headworks building.
    • Lead Site Visit for Construction Tender (fixed fee)
    • Tender Analysis (hourly):
      • Review submitted Tender(s) to confirm recommendation of award.
    • Project management and contract administration services (hourly)
    • Site inspection services (hourly)

    The RFP document sets out:
    1. The details of the System and Services that the District is seeking, as further described in Section 2 - Deliverables;
    2. The process for submission, evaluation and award of the Agreement;
    3. The proposed terms and conditions of the Agreement; and
    4. The forms on which a Proponent should submit in their Proposal.

    RFP Documents:
    BC Bid (https://new.bcbid.gov.bc.ca/) is the only authorized website to obtain competitive bid documents for District of Summerland opportunities. The District of Summerland shall not be held responsible for competitive bid documents that are located on any other website. Procurement documents are available for download at BC Bid by searching for opportunities posted by the District of Summerland.

    Submission of Proposals
    Proposals may be submitted via BC Bid’s Supplier “e-Bidding” submission functionality or by email in accordance with submission instructions in the RFP. Please refer to the RFP documents for details.
    Proposals must be received no later than the RFP Closing Date and Time. It is solely the responsibility of the Proponent to ensure that the Proposal is received on time.

    Term of Engagement:
    The successful Proponent should be prepared to commence work within three (3) weeks of contract award. The Agreement shall be valid from the time of contract execution until either the Issued for Construction design documents have been issued or, if optional project management, contract administration and site inspection services are being provided, until construction is complete.

    Conditions for Participation and Requirements to Request to Participate:
    Proposals not clearly demonstrating that they meet the following mandatory criteria will be excluded from further consideration in the evaluation process.
    Mandatory Criteria:
    1The Proposal must be received by the Closing Date and Time, in accordance with the requirements of Section 3.1 – RFP Schedule
    2The Proposal must be submitted in accordance with the requirements of Section 3.8 – Submission of Proposals
    3The Proposal must include the following completed forms:
    • Appendix B – Submission Form
    • Appendix C – Pricing Form
    4The Proposal must include the information requested on the following forms, either on the forms or a format of their choice:
    • Appendix D – Rated Criteria Form

    The Supplier shall provide the District with proof of the following prior to beginning work on this project:
    • A valid Business License.
    • WorkSafe BC Clearance Letter (or equivalent if the Supplier operates in another jurisdiction) addressed to the District of Summerland, indicating that account is active and in good standing, or the Supplier must provide proof of exempt status in the form of a status determination letter from WorkSafe BC. As the process to obtain a status determination letter may take some time, Proponents are urged to contact WorkSafe BC (or equivalent) immediately if they do not have WorkSafe BC coverage.
    • Commercial General Liability Insurance coverage as per the requirements detailed in Appendix A – Form of Agreement.
    • Automobile Liability Insurance coverage as per the requirements detailed in Appendix A – Form of Agreement.
    • Professional Errors and Omissions Insurance coverage as per the requirements detailed in Appendix A – Form of Agreement.

    Procurement Method:
    Request for Proposals. The District reserves the right to negotiate. The District may request a Best and Final Offer (BAFO).



    Procuring Entity:
    District of Summerland
     

    RFP Contact Person:
    Dana Silk, Manager of Procurement & Contract Administration
    Email:   procurement@summerland.ca

    This procurement is subject to the New West Partnership Trade Agreement. This procurement may be subject to Canadian Free Trade Agreement (Chapter Five). Although the District of Summerland is subject to the Canada-EU Comprehensive Economic Trade Agreement (Chapter Nineteen), it is not anticipated that this opportunity will fall within the scope of that agreement.
     

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Please refer to tender description or tender documents

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Organization
    District of Summerland
    Address
    7630 Dunn St
    Summerland, British Columbia, V0H 1Z4
    Canada
    Email
    procurement@summerland.ca
    Address
    7630 Dunn St
    Summerland, British Columbia, V0H 1Z4
    Canada
    Bidding details

    Full details for this tender opportunity are available on a third-party site

    Click on the button below to be directed to this website. Note that on the third-party site you may need an account to view and/or bid on this tender. Information on any fees or additional costs to access the full details is outlined in the Description tab of this tender opportunity.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from CanadaBuys.canada.ca.

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    Other
    Language(s)
    English

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.

     

    Date modified: