Wildfire Risk Reduction Fuel Treatments
Solicitation number RFP-2023-23
Publication date
Closing date and time 2023/06/07 17:00 EDT
Last amendment date
Description
REQUEST FOR PROPOSALS
RFP-2023-
RFP ISSUE DATE:
MANDATORY SITE VISIT: May 25, 2023 at 11:00AM Local Time (PT) at
RFP CLOSING DATE:
RFP CLOSING TIME: 14:00 Local Time (PT)
Summary Details:
This Request for Proposals (“RFP”) is an invitation by the District of Summerland (the “District”) to prospective Proponents to submit non-binding Proposals to complete wildfire risk reduction work through fuel treatments, as further described in Section 2 - Deliverables. This work includes one required project site (15.8ha) and two optional sites (8.2ha and 7.5ha).
Preference will be given to Proponent that has demonstrated experience implementing wildfire mitigation prescriptions. The preference will be to work with a Contractor that has experience performing fuel management treatments in similar ecotypes. Preference may be given to a First Nations owned business.
Please refer to the RFP documents for more information.
RFP Documents:
BC Bid (https://new.bcbid.gov.bc.ca/) is the only authorized website to obtain competitive bid documents for District of Summerland opportunities. The District of Summerland shall not be held responsible for competitive bid documents that are located on any other website. Procurement documents are available for download at BC Bid by searching for opportunities posted by the District of Summerland.
The RFP documents set out:
- The details of the goods or services that the District is seeking, as further described in Section 2 - Deliverables;
- The process for submission, evaluation and award of the Agreement;
- The proposed terms and conditions of the Agreement; and
- The forms which outline the information a Proponent should submit in their Proposal.
Submission of Proposals
To be considered, Proposals must be submitted via BC Bid’s Supplier “e-Bidding” submission functionality or by email in accordance with the instructions in the RFP.
Proposals must be received no later than the RFP Closing Date and Time. It is solely the responsibility of the Proponent to ensure that the Proposal is received on time.
Term of Engagement:
The Agreement shall be valid until February 1, 2024 to allow for the completion of FTU 17A and FTU 17B (optional). If FTU 7 (optional) is also awarded, the agreement may be extended until June 1, 2024 to allow for completion of FTU 7.
Conditions for Participation and Requirements to Request to Participate:
Proposals not clearly demonstrating that they meet the following mandatory criteria will be excluded from further consideration in the evaluation process:
| Mandatory Criteria: | |
| 1 | A representative from the Proponent must attend the mandatory site visit. |
| 2 | The Proposal must be received by the Closing Date and Time, in accordance with the requirements of Section 3.1 – RFP Schedule |
| 3 | The Proposal must be submitted in accordance with the requirements of Section 3.8 – Submission of Proposals |
| 4 | The Proposal must include the following completed forms:
|
| 5 | The Proposal must include the information requested on the following forms, either on the forms or a format of their choice:
|
The Supplier shall provide the District with proof of the following prior to beginning work on this project:
- A Business License that allows the Contractor to perform work in Summerland (either a Summerland Business License or an Inter-Community/Mobile Business License from another Okanagan-Similkameen municipality).
- WorkSafe BC Clearance Letter (or equivalent if the Contractor operates in another jurisdiction) addressed to the District of Summerland, indicating that account is active and in good standing, or the Contractor must provide proof of exempt status in the form of a status determination letter from WorkSafe BC. As the process to obtain a status determination letter may take some time, Proponents are urged to contact WorkSafe BC (or equivalent) immediately if they do not have WorkSafe BC coverage.
- Commercial General Liability Insurance coverage with Fire Fighting Expense Endorsement as per the requirements detailed in Appendix A – Form of Agreement.
- Automobile Liability Insurance coverage as per the requirements detailed in Appendix A – Form of Agreement.
Procurement Method:
Request for Proposals. The District reserves the right to negotiate. The District may request a Best and Final Offer (BAFO).
Procuring Entity:
District of Summerland
RFP Contact Person:
Dana Silk, Manager of Procurement & Contract Administration
Email: procurement@summerland.ca
The District of Summerland is subject to the Canada-EU Comprehensive Economic Trade Agreement (Chapter Nineteen), the Canadian Free Trade Agreement (Chapter Five), and the New West Partnership Trade Agreement. This agreement may be within the scope of those agreements.
Contract duration
Refer to the description above for full details.
Trade agreements
-
Please refer to tender description or tender documents
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Contact information
Contracting organization
- Organization
-
District of Summerland
- Email
- procurement@summerland.ca
Bidding details
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