WTP Controls Upgrades
Solicitation number BCRFP-2024-37
Publication date
Closing date and time 2024/11/20 17:00 EST
Last amendment date
Description
** Please note that Addendum No. 1 for this opportunity has been posted to http://summerland.bidsandtenders.ca **
Summary Details
The Work can be briefly summarized as follows:
- Demolition the existing control system and interconnecting cables as indicated by the contract documents. Refer to all “ID” series drawings. Existing Controllers and IO Cards will be given to the District for safe keeping, all other components shall be disposed of or recycled by the Contractor.
- Supply, installation and connection of new control cabinets/“top hats” for the following existing cabinets:
- Main PLC cabinet, renamed to JB3-001
- Actiflo #1 remote I/O cabinet, JB3-011
- Actiflo #2 remote I/O cabinet, JB3-012
- Supply, installation and connection of the following:
- Actiflo #1 and 2 Remote I/O Cabinet, JB1-11A
- MCC Remote I/O Cabinet #1, JB5-001
- MCC Remote I/O Cabinet #2, JB5-002
- Supply, installation and connection of instrumentation as dictated by the contract documents.
- Modification to the facility’s 600V AC Motor Control Centre, MCC-600. Work includes:
- Demolition of existing DeviceNET communication module and related wiring
- Re-wiring of motor starting units
- Replacement of Variable frequency Drives (VFDs)
- Modification to motor-operated valves at filters #1 – 6. Work includes:
- Re-wiring of valves
- Supply and Installation of new marshalling junction boxes
- Supply and Installation of new interconnecting cables
- Supply and installation all necessary cables, raceway and cable tray to complete the installation as dictated by the contract documents.
- The Water Treatment Plant is required to stay operational during the project, it is expected that Demolition, Construction and Commissioning activities will overlap. As the treatment plant operates in two trains, Actiflo #1 and Actiflo #2, shutdowns will be limited to a single a train for a 6-hour period.
- Contractor shall provide commissioning support services for commissioning.
- Note: Some makes/models of equipment have specified as the basis of design for reasons of interoperability. Requests for approved equals will be considered and may be submitted during the RFP process.
Installation work in preparation for shutdowns and control system change-over may proceed at any time provided that it does not result in any interruption to the Plant operations. No work that requires any interruption in Plant operations may be undertaken during the period between April 15, 2025 and October 15, 2025.
The District reserves the right to negotiate additional related Work with the successful Contractor.
Opportunity Documents
bids&tenders is the only authorized website to obtain competitive bid documents for District of Summerland opportunities. To obtain documents online please visit https://summerland.bidsandtenders.ca. You can preview the bid documents with a Preview watermark prior to registering for the opportunity. The District of Summerland shall not be held responsible for competitive bid documents that are located on any other website.
The RFP documents set out:
- The details of the goods or services that the District is seeking, as further described in Section 2 - Deliverables;
- The process for submission, evaluation and award of the Agreement;
- The proposed terms and conditions of the Agreement; and
- The forms which outline the information a Proponent should submit in their Proposal.
To be considered, Proposals must be submitted via bids&tenders online bid submissions functionality in accordance with the instructions in the Opportunity document. Proposals must be received no later than the Opportunity Closing Date & Time. It is solely the responsibility of the Respondent to ensure that the Proposal is received on time.
There will be no public opening.
Requirements for Participation and Requirements to Request to Participate
Proposals not clearly demonstrating that they meet the following mandatory criteria will be excluded from further consideration in the evaluation process.
| Mandatory Criteria: | |
| 1 | The Proposal must be received prior to the Closing Date & Time |
| 2 | The Proposal must be submitted in accordance with the requirements of Part B, Section 1.9 – Submission of Proposals |
Respondents should note that a Pre-Qualification Letter from Surety is required to be submitted with the Proposal to this Opportunity.
Prior to the execution of the Contract, the Top Ranked Respondent shall deliver to the District:
- a WorkSafeBC “clearance letter” indicating that the Respondent is in WorkSafeBC compliance;
- a copy of the WorkSafeBC “Notice of Project” indicating the Notice of Project confirmation number;
- a signed “Prime Contractor Declaration”;
- certificates of insurance evidencing the policies specified in GC/SGC 24 indicating that all such insurance coverage is in place, with the exception that a certificate evidencing project-specific insurance may be provided after the contract is executed; and
- a valid District of Summerland business license or inter-community mobile business licence from another Okanagan-Similkameen jurisdiction.
Term of Engagement
Substantial Performance achieved no later than April 15, 2026.
Procurement Method
Negotiated Request for Proposals.
Procuring Entity
District of Summerland, 13211 Henry Ave, Summerland, BC
Contact Person
Dana Silk, Manager of Procurement & Contract Administration
Via bids&tenders “Submit a Question” functionality only
This procurement is subject to the Canadian Free Trade Agreement (Chapter Five) and the New West Partnership Trade Agreement. The District is subject to the Canada-EU Comprehensive Economic Trade Agreement (Chapter Nineteen); however, this procurement is not expected to be within the scope of those agreements.
Contract duration
Refer to the description above for full details.
Trade agreements
-
Please refer to tender description or tender documents
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Contact information
Contracting organization
- Organization
-
District of Summerland
- Address
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16700 Prairie Valley RdSummerland, British Columbia, V0H 1Z8Canada
- Email
- procurement@summerland.ca
- Address
-
16700 Prairie Valley RdSummerland, British Columbia, V0H 1Z8Canada
Bidding details
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