X-Ray Technician and Radiologist Services

This requirement is for: The Correctional Service of Canada, Pacific Region

Trade agreement: This procurement is not subject to any trade agreement.

Tendering procedures: All interested suppliers may submit a bid.

Competitive Procurement Strategy: Lowest priced compliant bid,

Set-aside under the Procurement Strategy for Indigenous Business:

This procurement is not subject to any set-asides for Indigenous Suppliers.

Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements: This contract includes security requirements.

Nature of Requirements:

The following is a summary of the statement of work for this requirement.

1.0 Background:

Correctional Services Canada (CSC) has a legal obligation, under the Corrections and Conditional Release Act (CCRA), to “provide every inmate with essential health care and reasonable access to non essential mental health care”. In broad terms, health care means medical, dental, mental health care and public health services. During the period of incarceration, clients are provided with a range of coordinated health services that are accessible, affordable and appropriate to the correctional environment.
As part of health care delivery, clients regularly need to have X-rays completed during their incarceration. X-rays are used in the diagnosis, treatment, management and tracking of many diseases such as tuberculosis and fractures.

2.0 Objectives:

For the Radiation Technologist(s): To generate X-rays in order to visualize the internal structures of a patient based on a legal treatment order in accordance with clinically acceptable standards, for the diagnosis, treatment and management of client illnesses.

For the Radiologist: To provide the interpretation of the generated images.

3.0 Tasks:

3.1 The Contractor must provide certified Radiation Technologist(s) to complete the ordered tests, transfer the images to portable media, and prepare them for transport in order for them to be interpreted. The work must be performed by the Radiation Technologist at the sites specified at 6.1 Location of Work. Clinics are estimated as weekly for each site, at approximately three (3) hours each. Dates and times are to be agreed upon by the Project Authority for the site and the Contractor.

3.1.1 The Institutional Health Services department will provide portable media and courier service. The portable media will typically be couriered as same-day delivery.

3.2 The Contractor must provide the service of qualified, registered Radiologist(s) who must read, interpret and provide written reports for X-rays diagnostics completed at the Institutional sites. Reports must be faxed to the respective Health Services unit within twenty-four to fourty-eight hours from the time that the portable media arrives at the Contractors location of business. Hard copy reports must be mailed to the respective Institutions.

3.3 The Contractor must complete the credentialing of the Radiologist(s) and Radiation Technologist(s) and ensure that only duly licensed and authorized personnel are performing the tasks.

3.4 The Contractor must coordinate all diagnostic coverage, operations, and invoicing, for which it is responsible.

3.5 The Contractor must liaise closely with the Chief(s) of Health Services (CHS) to ensure coordination of service provision and must provide feedback on any issues of service needs, inadequacies related to equipment, pertinent safety concerns, Community standards of practice, and Quality improvement initiatives.

4.0 Deliverables

4.1 Radiation Technologist

4.1.1 The Project Authority at each site will coordinate weekly clinics with the Contractor. Dates and times of each clinic will be agreed upon by the Project Authority and the Contractor.

4.1.2 The Contractor must perform X-rays as requested, in keeping with professional and accreditation standards.

4.1.3 The Radiation Technologists the Contractor provides are not responsible for the X-ray equipment maintenance. However, they must provide assistance with trouble-shooting machine and equipment difficulties, and must identify and report any repair and maintenance issues to the Project Authority on site.

4.2 Radiologist

4.2.1 The Contractor must provide a qualified Radiologist who must interpret the x-ray images. The Contractor must fax the resulting consultation report, including the Radiologist’s interpretation of the x-rays, to the institution, to the attention of the Chief of Health Services.

4.2.2 The Contractor must provide written consultation reports and documentation as requested for patient service in English.

4.2.4 The Contractor must consult with the Institutional Physician on an as and when required basis via telephone.

Any conditions for participation of suppliers not specified in solicitation documentation: none.

Estimated quantity of commodity: see solicitation document statement of work and basis of payment.

Duration of Contract and Time Frame for Delivery:

Period of the Contract: The Work is to be performed during the period of April 1, 2024 to March 31, 2025 with the option to renew for two (2) additional one-year periods.

File Number: 21802-23-0015

Contracting Authority: Amber Hupper
Telephone number: 236-380-1379
Facsimile number: 604-870-2444
E-mail: Amber.Hupper@csc-scc.gc.ca

NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from the Canada buys / tender opportunities website.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

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