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Collection, codification, validation and filing of statistical records

Solicitation number 30004915

Publication date

Closing date and time 2024/04/09 14:00 EDT

Last amendment date


    Description

    This requirement is for Fisheries and Oceans Canada, Canadian Coast Guard

    Title: Collection, codification, validation and filing of statistical records

    Objective:

    The purpose of this Contract is to retain the services of a firm to collect, code, validate, and file forms for each of the three maritime areas covered by the Department: Gaspésie-Bas-St-Laurent (Gaspésie), the Magdalen Islands and the North-Shore.

    Background:

    The statistical system of the Department of Fisheries and Oceans Canada, Quebec Region, has been set up in order to provide, as quickly as possible, the various stakeholders of the Department as well as the public, with information concerning catches and fishing efforts.

    First, the Department uses these data to monitor and control the various fishing quotas allocated based on the various fleets and fish species. Secondly, the “Person-Boat-Licence” queries quantify the number of fishing licence holders and the number of vessels involved in these fisheries. Finally, the statistical system involves processing and labour in marine product processing plants.

    Data collected in the statistical system come mainly from the various forms completed and provided by fish harvesters and various commercial fishery stakeholders.

    Scope of Work:
    Collection and preliminary processing of forms are the core of the entire information system the Department has set up to monitor its policies and regulations.

    The Contractor must therefore fully comply with instructions in these specifications, as well as corrections and adjustments from the Chief, SLD, and the Statistical Analyst in each area in the province of Quebec: Magdalen Islands, North Shore and Gaspésie.

    Comprehensive Land Claims Agreement:
    The resulting Contract will not include deliveries within locations within Yukon, Northwest Territories, Nunavut, Quebec, or Labrador that are subject to Comprehensive Land Claims Agreements (CLCAs). Any requirements for deliveries within locations within Yukon, Northwest Territories, Nunavut, Quebec, or Labrador that are subject to CLCAs will have to be treated as a separate procurement, outside of this bid solicitation.

    Ownership of Intellectual Property:
    Fisheries and Oceans Canada has determined that any intellectual property rights arising from the performance of the Work under the resulting contract will belong to Canada, for the following reasons, as set out in the Policy on Title to Intellectual Property Arising Under Crown Procurement Contracts: the main purpose of the Contract, or of the deliverables contracted for, is to generate knowledge and information for public dissemination.
    Security Requirement:
    Before award of a contract, the following conditions must be met:

    (a) the Bidder must hold a valid organization security clearance.

    Period of Contract:
    The period of contract shall be from date of award to March 31, 2025. There are two (2) option periods of one (1) year to be exercised at the discretion of the Department.
    Trade Agreements:
    The requirement is subject to the Canada-Chile Free Trade Agreement (CCFTA), Canada-Colombia Free Trade Agreement, Canada-Peru Free Trade Agreement (CPFTA), World Trade Organization-Agreement on Government Procurement (WTO-AGP), Canada-Panama Free Trade Agreement, Canada-Korea Free Trade Agreement (CKFTA), Canada - Ukraine Free Trade Agreement (CUFTA), Canada - European Union Comprehensive Economic and Trade Agreement (CETA), Canada-Honduras Free Trade Agreement, the Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP), and the Canadian Free Trade Agreement (CFTA).

    Contract Authority:
    Name: Manon Paulin, Specialist Procurement
    Phone Number: 438-468-3247
    Email Address: DFOtenders-soumissionsMPO@dfo-mpo.gc.ca et Manon.Paulin@dfo-mpo.gc.ca

    Inquiries:
    Inquiries regarding this RFP requirement must be submitted to the Contracting Authority named above. BIDDERS ARE ADVISED THAT “BUYANDSELL.GC.CA” IS NOT RESPONSIBLE FOR THE DISTRIBUTION OF SOLICITATION DOCUMENTS. The Crown retains the right to negotiate with any supplier on any procurement. Documents may be submitted in either official language.

    Contract duration

    The estimated contract period will be 36 month(s), with a proposed start date of 2024/04/15.

    Trade agreements

    • World Trade Organization Agreement on Government Procurement (WTO GPA)
    • Canada-Chile Free Trade Agreement (CCFTA)
    • Canada-Peru Free Trade Agreement (CPFTA)
    • Canada-Colombia Free Trade Agreement
    • Canada-Panama Free Trade Agreement
    • Canada-Honduras Free Trade Agreement
    • Canada-Korea Free Trade Agreement (CKFTA)
    • Canadian Free Trade Agreement (CFTA)
    • Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
    • Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
    • Canada-Ukraine Free Trade Agreement (CUFTA)

    Reason for limited tendering

    A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:

    • None

    Partner with another business

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    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Organization
    Fisheries and Oceans Canada, Canadian Coast Guard
    Address

    200, Kent St.

    Ottawa, Ontario, K1A 0E6
    Canada
    Contracting authority
    Manon Paulin
    Phone
    (438) 468-3247
    Email
    Manon.Paulin@dfo-mpo.gc.ca
    Address

    200, Kent St

    Ottawa, Ontario, K1A 0E6
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    001
    English
    and
    French
    9
    002
    French
    7
    002
    English
    39

    Access the Getting started page for details on how to bid, and more.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from CanadaBuys.canada.ca.

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    Request for Proposal
    Language(s)
    English, French
    Region(s) of delivery
    Sept-Îles
    ,
    Côte-Nord
    ,
    Gaspésie–Îles-de-la-Madeleine
    Region of opportunity
    Ontario (except NCR)
    Contract duration
    36 month(s)
    Procurement method
    Competitive - Traditional
    Selection criteria
    Variations or combinations of the above methods

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    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.

     

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