Janitorial Services – Canadian Coast Guard Southside Base Facility

REQUEST FOR PROPOSAL

Solicitation # : 30000348
Closing Date : May 19, 2023
Closing Time : 2:00 PM (Eastern Daylight Saving Time)

This requirement is for the Department of Fisheries and Oceans (DFO).

Title: Janitorial Services – Canadian Coast Guard Southside Base Facility

OBJECTIVES OF THE REQUIREMENT
Fisheries and Oceans Canada (DFO) requires cleaning services for buildings on the Canadian Coast Guard Southside Base Facility, St. John’s, NL (Drawings for Area of Work will be distributed at the mandatory site visit). Professional cleaning services are required on a daily basis.

SCOPE OF WORK

The scope of work shall include the supply of all janitorial services at the Canadian Coast Guard Southside Base at 195, 270/280 and 440 Southside Rd, St. John’s NL.

PERIOD OF WORK

Work is to be completed from Contract award to 30 April 2027.

SECURITY

Before award of a contract, the following conditions must be met:

The Contractor/Offeror personnel requiring access to sensitive site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by the CSP, PWGSC.

In accordance with the requirements of the Contract Security Program of Public Works and Government Services Canada (http://www.tpsgc-pwgsc.gc.ca/esc-src/introduction-eng.html), the Bidder must provide a completed Contract Security Program Application for Registration (AFR) form to be given further consideration in the procurement process.

Bidders are reminded to obtain the required security clearance and, as applicable, security capabilities promptly. As indicated above, bidders who do not provide all the required information at bid closing will be given the opportunity to complete any missing information from the AFR form within a period set by the Contracting Authority. If that information is not provided within the timeframe established by the Contracting Authority (including any extension granted by the Contracting Authority in its discretion), or if Canada requires further information from the bidder in connection with assessing the request for security clearance (i.e., information not required by the AFR form), the Bidder will be required to submit that information within the time period established by the Contracting Authority, which will not be less than 48 hours. If, at any time, the Bidder fails to provide the required information within the timeframe established by the Contracting Authority, its bid will be declared non-compliant.

For additional information on security requirements, Bidders should refer to the Contract Security Program of Public Works and Government Services Canada (http://www.tpsgc-pwgsc.gc.ca/esc-src/introduction-eng.html) website.

TRADE AGREEMENTS

The requirement is subject to the Canada-Chile Free Trade Agreement (CCFTA), Canada-Colombia Free Trade Agreement, Canada-Peru Free Trade Agreement (CPFTA), World Trade Organization-Agreement on Government Procurement (WTO-AGP), Canada-Panama Free Trade Agreement, Canada-Korea Free Trade Agreement (CKFTA), Canada - Ukraine Free Trade Agreement (CUFTA), Canada - European Union Comprehensive Economic and Trade Agreement (CETA), Canada-Honduras Free Trade Agreement, the Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP), and the Canadian Free Trade Agreement (CFTA).

COMPREHENSIVE LAND CLAIMS AGREEMENTS

The procurement is not subject to any Comprehensive Land Claims Agreement.

MANDATORY SITE VISIT

It is mandatory that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for site visit to be held at 280 Southside Road, St. John’s NL May 08, 2023 at 2:00 p.m.

Bidders must communicate with the Contracting Authority no later than May 05, 2023 at 2:00 .pm. to confirm attendance and provide the names of the person(s) who will attend the mandatory site visit and provide the following information:
a. Business name
b. Business address
c. Business phone number
d. Bidder’s representative name(s), with email address and phone number

Bidders will be required to sign a Department of Fisheries and Oceans attendance form at the mandatory site visit. Bidders must confirm in their bid submission that their firm’s representative has attended the site visit. Bidders who do not attend or send a representative will not be given an alternative appointment and their bids will be rejected as non-compliant. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.

Bidders must note that all questions must be sent, by email, to the attention of the Contracting Officer. DFO delegate(s) on site are not authorized to take and/or respond to any questions received from potential bidders on site visits. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.

MANDATORY REQUIREMENTS

Proposals will be evaluated in accordance with the mandatory evaluation criteria as detailed herein. Bidders’ Proposals must clearly demonstrate that they meet all Mandatory Requirements for the proposal to be considered for further evaluation. Proposals not meeting the mandatory criteria will be excluded from further consideration.

Mandatory Criteria

M1 Bidder must provide a copy of their firm’s Workplace NL Clearance Letter with their bid and the Clearance Letter must be valid at time of bid submission

M2 Bidder must provide a copy of their firm’s Business License with their bid and that the License is valid at time of bid submission

M3 The bidder must demonstrate using cleaning project descriptions that they have a minimum of three years’ experience providing “Janitorial Services:”

The Bidder must provide the following information for at least three (3) projects to clearly demonstrate that it meets this criterion:
a) The name of the client organization;
b) The roles and responsibilities of the cleaning team;
c) The start and end date of the cleaning projects (month/year to month/year)
d) Name, current telephone number and title of client or authorized representative who can validate the bidder's claim.

NOTE – No substitutions for client authorities (references)
will be permitted after bid closure, although bidders may submit one backup reference for each project

M4 The Bidder must provide the resume of each resource being proposed. The resume(s) must show the name(s) of the proposed resource(s) and must clearly demonstrate, using project descriptions that the proposed resource(s) has at least 1 year experience within the last five (5) in the field of janitorial services.

M5 The Bidder must provide a copy of the training certificates confirming that the proposed resource(s) personnel have up to date WHMIS training with their bid and that the certificate is valid at time of bid submission.

SELECTION METHOD

The basis of selection is Mandatory Technical Criteria.

Enquiries regarding this RFP requirement are to be submitted in writing to the following:

Beverly Shawana
Contracting Officer (consultant)| Agente des contrats (consultante)
Procurement Services | Services d’approvisionnement
Fisheries and Oceans Canada | Pêches et océans Canada
Government of Canada | Gouvernement du Canada

Email : DFO.Tenders-Soumissions.MPO@dfo-mpo.gc.ca Cc: Beverly.Shawana@dfo-mpo.gc.ca