Assistive Voting Technology Development (AVTD): Independent Ballot Verification Application for Electors with Visual Impairments

Solicitation number ECSF-RFP-2023-2276

Publication date

Closing date and time 2023/06/27 14:00 EDT

Last amendment date


    The information contained in this notice is a brief description of the requirement and is for information purposes only.

    This solicitation is being issued against Supply Arrangement # EN537-05IT01; Electronic Services Delivery (SBIPS).

    The Chief Electoral Officer of Canada (CEOC), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada.
    Elections Canada has an obligation to comply with the Accessible Canada Act to remove barriers around voting.
    Elections Canada requires a mobile standalone (native) application that will allow electors with visual impairments or who are blind to independently verify the mark on their ballot at the polls and in local offices.

    The objective of this project is to design, build, deliver, and maintain a mobile application that will allow visually impaired and blind electors to independently verify the mark on their ballot using their own device.

    Minimum corporate security required: DOS - Reliability
    Minimum resource security required: Reliability status

    Period of the Contract
    The Contract period will be from the Effective Date of the Contract until December 31, 2024 (the “Initial Term”).
    The Contractor will grant to Elections Canada irrevocable options to extend the period of the Contract by one additional period of 12 months under the same terms and conditions.

    Submission of Proposals
    This RFP allows bidders to use the epost Connect service provided by Canada Post Corporation to transmit their proposals electronically. For further information, bidders must refer to Part 2 – Bidder Instructions, and Part 3 – Proposal Preparation Instructions of the RFP document.
    Proposals are to be addressed to the attention of the Contracting Authority and delivered, sealed, to the Proposal Receiving Unit on or before the bid closing date and time indicated on the front page of the RFP.
    For sending packages by courier or for dropping off, please note that the Proposal Receiving Unit at the Business Centre is open Mondays to Fridays from 8:00 to 12:00 and from 13:00 to 16:00 (Gatineau, Quebec time).
    Bids sent via email or facsimile will not be accepted.
    Documents may be submitted in either official language of Canada.
    Elections Canada retains the right to negotiate with suppliers on any procurement.

    Selection Methodology
    Competitive Procurement Strategy: Highest combined rating of technical merity and price

    All enquiries and other communication with Elections Canada personnel are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. Bidders who contact anyone other than the Contracting Authority may be disqualified.
    All enquiries must be submitted in writing to no later than the deadline indicated in the RFP. Enquiries received after that time may not be answered.
    Further information about Elections Canada may be obtained at

    Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFP process. Bidders should make the request to the Contracting Authority as per the terms of the RFP. The debriefing may be in writing, by telephone or in person.

    Contract duration

    The estimated contract period will be 15 month(s), with a proposed start date of 2023/09/04.

    Trade agreements

    • World Trade Organization Agreement on Government Procurement (WTO GPA)
    • Canada-Chile Free Trade Agreement (CCFTA)
    • Canada-Peru Free Trade Agreement (CPFTA)
    • Canada-Colombia Free Trade Agreement
    • Canada-Panama Free Trade Agreement
    • Canada-Honduras Free Trade Agreement
    • Canada-Korea Free Trade Agreement (CKFTA)
    • Canadian Free Trade Agreement (CFTA)
    • Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
    • Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

    Reason for limited tendering

    A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:

    • Goods Purchased on a Commodity Market

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Elections Canada

    30 Victoria Street, 1st Floor (Business Centre)

    Gatineau, Quebec, K1A 0M6
    Contracting authority
    Sufia Fuentes
    (873) 415-0446

    30 Victoria Street, 1st Floor (Business Centre)

    Gatineau, Quebec, K1A 0M6
    Bidding details

    Details for this tender opportunity are provided in the Description tab.

    Please contact the contracting officer to get the full solicitation documentation, access information on how to bid, or if you have any questions regarding this tender opportunity.

    Note that there may be fees to access the documents or bid. These should be outlined in the Description tab.

    We recommend that you contact the contracting officer as soon as possible, as there may be deadlines for receiving questions.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    RFP against Supply Arrangement
    Region(s) of delivery
    National Capital Region (NCR)
    Region of opportunity
    National Capital Region (NCR)
    Contract duration
    15 month(s)
    Procurement method
    Competitive – Selective Tendering
    Selection criteria
    Highest Combined Rating of Technical Merit and Price
    Commodity - UNSPSC
    Click the links below to see a list of notices associated with the UNSPSC.

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.


    Date modified: