Community Residential Facilities

LETTER OF INTEREST: COMMUNITY RESIDENTIAL FACILITIES

This is a republication of this notice and not an amendment. Access the original notice at https://canadabuys.canada.ca/en/tender-opportunities/tender-notice/pw-1…. The GSIN associated to this tender is G103B. If you are currently subscribed to notifications about this tender, you need to resubscribe by following this new notice.

PURPOSE AND NATURE OF THE LETTER OF INTEREST:

The Correctional Service of Canada (CSC) is requesting feedback from suppliers on the provision of accommodation, monitoring, general support and assistance to offenders under federal jurisdiction who have been released to the community on conditional release, statutory release, and those subject to Long-Term Supervision Orders. In accordance with the Corrections and Conditional Release Act (CCRA), which includes principles supporting CSC’s mandate, CSC must ensure that programs, plans, and supervision are in place to assist in an offender’s reintegration.

A component of an offender’s gradual, supervised release is the Community Residential Facility (CRF), which provides a bridge between the institution and the community, ensuring that suitable accommodation, support systems and monitoring are in place to assist conditionally released offenders to become law-abiding citizens.

CSC has approximately 200 contracts with Community-Based Residential Facilities (CBRFs) across Canada, which provide specialized housing, counseling and supervision, at various levels of control and assistance.

CSC is encouraging interested suppliers to review the Letter of Interest (LOI) and the associated documentation and submit an expression of interest, in writing, in accordance with the instructions provided below.

Respondents will not be reimbursed for any costs incurred by participating in this LOI.

Respondents to this LOI should clearly identify any information submitted in writing that is to be considered as either in confidence or proprietary.

BACKGROUND

CSC, as part of the criminal justice system and respecting the rule of law, contributes to public safety by actively encouraging and assisting offenders to become law-abiding citizens, while exercising reasonable, safe, secure and humane control.

Offenders may be eligible for release before the end of their sentences, either through temporary absences, conditional release (full and day parole), or statutory release.

Decisions on the conditional release of offenders fall under the responsibility of the Parole Board of Canada. CSC is responsible for supervising federal offenders on conditional release in the community until the end of their sentences. This includes:

• management of offenders during their transition from the institution to the community, and while on supervision; and,
• ensuring the safety and security of members of the public, victims, staff and offenders in the community.

CBRFs serve to enhance CSC’s capacity to meet offenders’ housing needs and increase their likelihood of safe and successful reintegration.
 
REQUIREMENTS

1. Tasks and accommodation requirements:

CSC's accommodation and supervision requirements in the community are described in Annex A, Statement of Work, attached to this notice. The details of the tasks are provided as a general description of the work and are subject to change.

In summary, CSC requires twenty-four (24) hour residential services for offenders for the provision of meals, monitoring, general support, and assistance, and may include enhanced program services for offenders experiencing community reintegration difficulties, and to address offenders’ day-to-day reintegration concerns (e.g., life skills teaching, referrals to other community groups, employment support, support related to health issues, crisis intervention, etc.).

Work is required on an "as and when requested" basis and subject to CSC's fluctuating accommodation needs.

Suppliers are to note that CSC only requires the services described in the Statement of Work. CSC is neither seeking nor funding construction of new facilities, and the supplier will retain ownership of the CRF.

The period for delivery of services is normally for one year with additional option years. All options are exercised at CSC's sole discretion.

2. Security Requirements:

CRF suppliers are required to meet applicable security requirements before working with CSC Protected and Classified information and assets. Security screenings for suppliers are completed through the Canadian Industrial Security Directorate (CISD).

Additional clearances are required where a supplier must store Protected and/or Classified information at their own work sites, or process and/or transmit sensitive electronic data on their information technology systems.

For information related to CISD or Government Security for Contracts, please see the following link: http://ssi-iss.tpsgc-pwgsc.gc.ca/index-eng.html.

3. Insurance requirements

CRF suppliers must comply with standard insurance requirements, which at a minimum include Commercial General Liability Insurance for not less than $2,000,000 per accident or occurrence. Canada must be included as an additional insured with respect to liability arising out of the supplier's performance.

The supplier will be responsible for deciding if additional insurance coverage is necessary to fulfill its obligations and to ensure compliance with applicable law. Any additional insurance coverage will be at the supplier's expense, and for its own benefit and protection.

LEGISLATION, TRADE AGREEMENTS, GOVERNMENT POLICIES, PERMITS AND LICENSES

CRF suppliers must comply with all applicable legislation, CSC's Commissioner's Directives (CDs), Standard Operating Practices and other standards applicable to the work. Information on the Acts and Regulations can be found on the CSC website at: http://www.csc-scc.gc.ca/acts-and-regulations/index-eng.shtml.

CRF suppliers must comply with all applicable territorial, provincial, municipal and local legislation and regulations, and are also responsible for all permits and licenses required to perform the work.
The CRF premises and equipment must conform to applicable zoning, health, safety, building and fire codes and regulations.

ESSENTIAL REQUIREMENTS

Any supplier interested in providing CRF services to CSC will be assessed in relation to the following requirements.

A. two (2) years experience within the last five (5) years in working with adult offenders on conditional release.

B. two (2) years experience within the last five (5) years in providing accommodation to offenders in a residential setting.

CSC reserves the right to modify these requirements at any time in accordance with its needs

SCHEDULE

This LOI will remain posted on the Government Electronic Tendering Service (GETS) until such time that CSC determines, at its sole discretion, that it is no longer required.

SUBMISSION OF EXPRESSIONS OF INTEREST

At any time, interested suppliers may submit their expression of interest in response to this LOI, in writing, to the Contracting Authority. The expression of interest may be in English or French, and describe the ability of a supplier to meet the requirements of the Statement of Work, and/or provide comments and pose questions.

Submit By E-mail: Mbinwi.Ghogomu@csc-scc.gc.ca

Please indicate file number: 21120-16-2222662 in all correspondence.

REVIEW OF THE EXPRESSIONS OF INTEREST

CSC reserves the right to request additional information for clarification during the review of expressions of interest against this LOI.

THIS IS NOT A SOLICITATION PROCESS

Suppliers are to note that this is not a tender process, nor a request for proposal. The issuance of this LOI does not create an obligation for CSC to issue or negotiate a subsequent contract, and does not bind CSC legally or otherwise to enter into a contract or to accept any suggestions from suppliers.

Canada is not bound to accept any expression of interest or to consider it further.

Changes to this LOI may occur and will be advertised on the Government Electronic Tendering Service. CSC asks suppliers to visit buyandsell.gc.ca regularly to check for changes, if any.

All inquiries and other communications related to this LOI should be directed to the Contracting Authority named above.