Stage 1 – Forillon National Park – Installation of signs at the approaches to the Route 132/Operational Center access road intersection

5P468-23-0100/A
Stage 1 – Forillon National Park – Installation of signs at the approaches to the Route 132/Operational Center access road intersection

BIDS RECEIVED BY FAX AND EMAIL WILL BE ACCEPTED AS OFFICIAL.

PARKS CANADA IS NOT CURRENTLY ACCEPTING BIDS VIA SAP ARIBA, YOU MUST SUBMIT YOUR BID VIA FAX OR EMAIL AS INDICATED IN THE SOLICITATION DOCUMENT.

BIDS RECEIVED IN-PERSON OR BY COURIER WILL NOT BE ACCEPTED.

The only acceptable email address for responses to the bid solicitation is soumissionsami-bidsrpc@pc.gc.ca. Bids submitted by email directly to the Contracting Authority or to any email address other than soumissionsami-bidsrpc@pc.gc.ca will not be accepted.

The only acceptable facsimile for responses to bid solicitations is 1-855-983-1808.

The maximum email file size that Parks Canada is capable of receiving is 15 megabytes. The Bidder is responsible for any failure attributable to the transmission or receipt of the emailed bid due to file size.

The Bidder should be cognisant of the size of the email as a whole, and not only the attachments. Please take into consideration that some attachments, when sent, may be resized during the email transfer. If the email size is too large, the Bidder should send the bid in multiple emails properly labeled with the solicitation number, project name, and indicate how many emails are included (ex. 1 of 2).

Emails with links to bid documents will not be accepted. Bid documents must be sent as email attachments.

SPECIAL INSTRUCTIONS TO BIDDERS (SI)

This is a two stage selection process. Bidders responding to this selection process are requested to submit a bid in two stages. This posting is the first stage (Stage One) of a two-stage solicitation process: the first stage will evaluate the qualifications of all interested suppliers; the second stage (Stage Two) will invite the qualified suppliers to provide a financial bid on the project based on the specifications and drawings. Upon award of contract in Stage Two the pre-qualification list will expire and will not be used in any other solicitation. The qualification list will expire within 180 days or upon award of a contract in Stage Two, whichever is earlier, and the prequalification list will not be used in any other solicitation.

Following the evaluation of the submissions of Stage One, bidders will be advised of their qualification result and the status of the tender. Stage Two Bidders will be provided an INVITATION TO TENDER (ITT) for the financial evaluation in relation to the specifications and drawings. Please note that the ITT used in Stage 2 of this process will be a Single Envelope ITT with a Low Price Basis of Selection.

REQUIREMENT

Parks Canada requires the services of a contractor to install new signs at the approaches to the intersection of provincial highway 132 and the access road to the Forillon Park operational centre, between Cap-aux-Os and Penouille. These signs identify the operations centre and other Forillon Park facilities.

Parks Canada has already contracted a consulting engineering firm to design the plans and specifications for installing the signs. Parks Canada has also acquired the signs. With these steps now completed, Parks Canada is moving forward with installing the signs.

Construction activities will generally include clearing trees when necessary; installing signs at the locations shown on plans, including excavation, backfilling, structure preparation, granular base, traffic management; removing existing vertical signs; supplying and installing materials required for sign installation; all surface repairs; road cleaning and maintenance during the work; traffic and sign maintenance.

The main features of the signs are:
• New signs made up of extrusions and removable aluminum panelling.
• Three (3) signs ranging in size from 3.2 m x 2.4 m to 5.1 m x 1.5 m.
• These three (3) signs are each mounted on three (3) wooden posts measuring 200 mm x 200 mm, and these posts are installed on concrete bases.
• One (1) sign is 2.4 m x 1.0 m, and is mounted on four (4) L6X-Type 4 small sign posts.

1. The work will be carried out outside the boundaries of Forillon Park, along provincial highway 132, between Cap-aux-Os and Penouille. This is a very busy area for visitors to the park, open from early June to mid-October.

2. The work covered by this contract includes, but is not limited to, supplying all materials, labour, tools and equipment for the complete installation of the traffic signs. Specifically, the project should include, but not be limited to, the following components:

2.1. Coordination of the work schedule according to site occupancy.
2.2. Supply and installation of all required environmental protection measures.
2.3. Provision and maintenance of traffic and signage management and control for the duration of the project. The construction zone is located in an
area mainly frequented by motorists, but sometimes cyclists and pedestrians as well, and where Forillon Park facilities are located nearby.
2.4. Transport and disposal of surplus materials (excavation residue) outside the park.
2.5. Restoration of all impacted areas at the end of construction.
2.6. Keeping roads clean and dust-free throughout the project.

3. All work must be performed in accordance with applicable federal, provincial and municipal regulations for the agencies that have jurisdiction over the work. The work is subject to the National Parks Act and its regulations, the Canadian Environmental Protection Act, the Canada Labour Code and Québec’s Act respecting occupational health and safety.

4. Work must be completed five (5) weeks after contract award. We estimate the start of these five (5) weeks period by mid-late September.

To assist with bonding and insurance requirements, this project is estimated at a value between $100,001 > $250,000, Taxes extra.

PERIOD OF CONTRACT / DELIVERY DATE

Contractor must perform and complete the Work no later than five (5) weeks after the contract award.

OPTIONAL SITE VISIT

It is recommended that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for the site visit to be held at the Forillon Park Operations Centre at 1501 Forillon Blvd, Gaspé, QC, G4X 6M1 on July 5, 2023 at 10:00 AM Local time.

Bidders must communicate with the Contracting Authority annik.piche@pc.gc.ca no later than 24H to confirm attendance and provide the name(s) of the person(s) who will attend.

Bidders who do not confirm attendance, provide the name(s) of the person(s) who will attend; will not be allowed access to the site. Bidders will be requested to sign an attendance sheet. No alternative appointment will be given to bidders who do not attend or do not send a representative. Bidders who do not participate in the visit will not be precluded from submitting a bid. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.

ENQUIRIES

All enquiries of a technical and contractual nature are to be submitted to the Contracting Authority.

Enquiries regarding this solicitation must be submitted in writing and should be received no later than five (5) business days prior to the date set for solicitation closing to allow sufficient time to provide a response. Enquiries received after that time may result in an answer NOT being provided.

INFORMATION

National Parks Regulations require that all work is to be performed in accordance with the ordinances, laws, rules and regulations set out in the National Park Act.

Bidders that consider themselves qualified to provide this Work and intend to submit bids on this project should obtain documents from the Government Electronic Tendering Service through the Government of Canada tendering service at canadabuys.canada.ca/en/tender-opportunities. Addenda, when issued, will be available from the Government of Canada tendering service. Bidders that elect to base their bids on documents obtained from other sources do so at their own risk. Late submissions will not be considered.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada. Parks Canada has made every effort to provide equivalent documents in both official languages, however, if you find any discrepancies between the English and French documents, please notify the contract officer listed in this opportunity as soon as possible so that we can rectify the situation.