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INVITATION TO SUBMIT AN EXPRESSION OF INTEREST (EOI)

Solicitation number 81002255

Publication date

Closing date and time 2023/07/21 23:59 EDT

Last amendment date


    Description

    INVITATION TO SUBMIT AN EXPRESSION OF INTEREST (EOI)
    AS TO THE AVAILABILITY OF SPACE FOR LEASE
    IN THE CITY OF QUÉBEC
    FILE NUMBER 81002255

    Public Services and Procurement Canada (PSPC) is asking interested parties to provide information for a potential lease of space that meets the following criteria:

    Section A: Lease Components

    • a lease term of approximately fifteen (15) years, commencing on or about October 1st, 2025, plus options to extend the lease for three (3) additional periods of one (1) year each;

    • approximately one thousand three hundred eighty-six usable square metres (1386 um2) of contiguous office space, and eleven (11) parking spaces;

    • the proposed space must be available approximately twenty-six (26) weeks prior to the above-noted lease commencement date so all spaces may be prepared for occupancy;

    • the proposed space should satisfy or be capable of satisfying the following criteria:
    o contiguous floors with a preference of the ground floor without steps and impediment and at least one private access,
    o environmental sustainability,
    o loading facilities,

    • the proposed space should be within an office or commercial building; space of a light industrial type in a light industrial environment could be considered ;

    • industrial type buildings and those with residential space will not be considered;

     the proposed space must be located in the city of Québec and within the following boundaries (the geographical boundaries include sites on either side of the roads):

    North: Chauveau Avenue, Lebourgneuf Boulevard between Robert-Bourassa Highway and Laurentienne Highway
    South : Charest Boulevard
    East: Robert-Bourassa Highway between Chauveau Avenue and Lebourgneuf Boulevard, Laurentienne Highway
    West: Henri IV Highway

    • on or before the lease commencement date, the proposed space will have to comply with all requirements contained in PSPC’s Standards for Leased Accommodation, a copy of which may be obtained from the contact listed in Section F;

    Note: PSPC may wish to visit or inspect the proposed space upon reasonable notice and a threat and risk assessment may be undertaken in order to assess potential threats to the security of the proposed space and to the public.

    Section B: Responses

    Interested parties are requested to submit their response to this EOI in writing to the following address:
    Public Services and Procurement Canada
    Attention: Robert Demers
    1550 D’Estimauville Avenue, 6th floor
    Québec, Quebec G1J 0C7

    or by email to the contact listed below in Section F.

    Please indicate File No. 81002255 on all correspondence.

    Section C: Responses Requested by

    As this may be the only invitation to submit an Expression of Interest for this potential lease project, owners/mandatories should provide their response by July 21, 2023. Any response received after this date may not be considered.

    Section D: Information Provided by Interested Parties or Mandatories of Interested Parties

    Information provided by interested parties or mandatories of interested parties should include the file number, the location and municipal address of the building, current zoning, specific location of space within the building, measured area of space, architectural drawings identifying the proposed space with washrooms, exits and other design elements, private/public parking facilities, and details addressing the criteria listed above in Section A. Mandatories submitting a response to this EOI must provide PSPC with a letter authorizing them to do so.

    Section E: Security Requirement

    If this EOI results in a future tender process, the building owners of the proposed spaces will have to hold a valid security clearance at the ¨Reliability¨ level, approved and granted by the Canadian Industrial Security Directorate (CISD) of PSPC prior to the beginning of the fit up work. All parties interested in this potential lease project are advised to obtain this security clearance level in advance. Information regarding security clearance can be obtained on the website of the CISD/ PSPC at http://ssi-iss.tpsgc-pwgsc.gc.ca. Please contact the person listed in Section F to initiate the security clearance process.

    Section F: Additional Information

    For more information, please contact Robert Demers, Senior Leasing Officer, by phone at 418-997-2876 or by email to: robert.demers@tpsgc-pwgsc.gc.ca

    Section G: List of Available Space

    This EOI is issued in order to invite interested parties to demonstrate their interest in providing the requirements described herein. This information may be included in a list of available space and used for potential future solicitations.

    Section H: Not a Solicitation Process

    Note that this is not a tender process, nor a request for proposal, but only an inquiry as to the availability of space to lease. PSPC will not necessarily invite offers, or lease any space, and may not post any future ads related to this request. The information provided through this EOI may be included in a source list of available space and PSPC may issue an invitation to tender for other leasing requirements based on this information, or based on any other information which may come to its attention prior to an issuance of an invitation to tender; or it may invite offers by way of public tender. PSPC reserves the right to proceed with an Invitation to Offer to Lease by inviting only parties deemed to most effectively meet specific operational, security and public safety requirements.

    Contract duration

    The estimated contract period will be 180 month(s), with a proposed start date of 2025/10/01.

    Trade agreements

    • No trade agreements are applicable to this solicitation process

    Reason for limited tendering

    A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:

    • None

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Businesses interested in partnering for this tender opportunity:
    Note: Information may not be available in both English and French. This is because the Official Languages Act does not apply.

    Contact information

    Contracting organization

    Organization
    Public Services and Procurement Canada
    Address

    601-1550 D'Estimauville Avenue

    Québec , Quebec, G1J 0C7
    Canada
    Contracting authority
    Robert Demers
    Phone
    (418) 997-2876
    Email
    robert.demers@tpsgc-pwgsc.gc.ca
    Address

    601-1550 D'Estimauville Avenue

    Québec City, Quebec, G1J0C7
    Canada
    Bidding details

    Details for this tender opportunity are provided in the Description tab.

    Please contact the contracting officer to get the full solicitation documentation, access information on how to bid, or if you have any questions regarding this tender opportunity.

    Note that there may be fees to access the documents or bid. These should be outlined in the Description tab.

    We recommend that you contact the contracting officer as soon as possible, as there may be deadlines for receiving questions.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from CanadaBuys.canada.ca.

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    Invitation to Qualify
    Language(s)
    English, French
    Region(s) of delivery
    Canada
    ,
    Quebec (except NCR)
    Region of opportunity
    Québec
    Contract duration
    180 month(s)
    Procurement method
    Competitive – Selective Tendering
    Selection criteria
    Not applicable

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.

     

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