Hydronic and Steam Specialties Maintenance and Repair Services

This requirement is for: The Correctional Service of Canada, Atlantic Region

Trade agreement:

Canadian Free Trade Agreement (CFTA)

Tendering procedures: All interested suppliers may submit a bid.

Competitive Procurement Strategy: Lowest priced compliant bid

Set-aside under the Procurement Strategy for Indigenous Business:
This procurement is not subject to any set-asides for Indigenous Suppliers.

Comprehensive Land Claim Agreement:
This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements:
This standing offer does not include security requirements.

Nature of Requirements:

The following is a summary of the statement of work for this requirement.

The Correctional Service Canada has a requirement to provide maintenance and repair services to the hydronic and steam systems for the Atlantic Institution, Dorchester Penitentiary, Springhill Institution and Nova Institution.

Objectives: The Contractor must provide specialty maintenance and repair services for hydronic and steam systems on an as and when required basis at all the sites listed, to maintain and repair the heating infrastructure serving the institutional reserves as directed by the CSC Departmental Representative. The Contractor must provide emergency, unscheduled services, and preventive scheduled services to maintain operation of the heating system infrastructure and assets.

Tasks:

The Contractor must provide all materials, tools, equipment, and labour to perform the work. The CSC departmental representative will inform of the work required to be done and will supervise the work area to ensure services provided meet the objectives and to ensure compliance with CSC protocols and standards. In the even that CSC requires to engage multiple service providers in a work area, CSC representative will coordinate the execution of the work.

The Contractor must provide the following support services on site: project management, site supervision, safety advisors and inspectors as well as quality assurance personnel on an as requested basis.

The Contractor must provide the following services: plumbing, welding, pipefitting, insulation, boiler work, fuel distribution piping, burner work, steel work, start up and commissioning services and general services associated with hydronic and steam specialties.

The Contractor must obtain the Project Authority’s prior approval before sub-contracting any portion of the work.

The Contractor must keep the site clean of materials and equipment to prevent cluttering the premises and must ensure CSC personnel and vehicles can access the site at all times.

Before work begins, the Contractor must meet with the technical authority to:
• Discuss the nature and scope of the project activities.
• Establish acceptable safety measures in accordance with all applicable laws, policies and guidelines and the specific needs of the facility.

The Contractor must ensure that his employees are aware of and comply with safety requirements.

This CSC departmental representative must review and approve all installations depending on the type of work requested, including but not limited to, insulation of piping, concealing welds, fittings, burying piping, closing pressure vessels, putting up finishes such as drywall, paneling, ceilings.

The Contractor must correct any deficiencies noted and obtain the CSC departmental representative’s final approval prior to concealing.

The CSC Departmental Representative will be responsible to coordinate and provide security escort as required to comply with institutional security requirements.

Completion of Work: upon completion of the work and prior to turn over of the facilities or area of work to CSC, the Contractor must remove all materials, tools and equipment from the facility and perform a final clean-up of the premises.

Additional Work: The Contractor must obtain the CSC departmental representative’s prior approval if the Contractor determines that it is necessary to work overtime to accomplish an urgent task or to ensure the safety of the installations, as soon as the Contractor determines it necessary.

Service Calls for Emergency Work: The Contractor must be available and provide an emergency telephone number where they can be reached 24 hours a day, 7 days a week.

The Contractor must perform all work in accordance with the following codes:

a. Canada Labour Code Part II.

b. The New Brunswick Occupational Health and Safety Act, 1991.

c. Nova Scotia Occupational Health and Safety Act, 1996.

d. National Building Code of Canada (NBC) and any other applicable provincial or local codes.

Deliverables: The Contractor must provide to the CSC departmental representative, copies of all certificates, supporting invoices for material and subcontractors, and any test logs or such documents if requested by the departmental representative.

The Contractor must provide to CSC a list of all employees, complete with full name and company or employer to comply with institutional security requirements prior to commencement of work with minimum (48) hours notice.

The Contractor must provide to CSC a list of all required equipment and tools to comply with institutional security requirements prior to commencement of work, with minimum (48) hours notice.

1. The Contractor's employees must complete a worksheet at the end of each working day; the time sheet must be signed by a CSC representative to validate the time claimed. The Contractor may use his own time sheet format.

2. The number of hours indicated on the work sheet must correspond to productive work hours only, exclusive of meals and breaks. Any waiting time on site for the Contractor or his employees, caused by CSC operational needs, may be counted as time worked and billed.

3. For work performed at the Contractors shop, the Contractor must provide copies of shop time sheets and a description of the work performed to CSC departmental representative within (24) hours after the Contractor has completed the work, for validation.

Any conditions for participation of suppliers not specified in solicitation documentation: none.

Estimated quantity of commodity: see solicitation document statement of work and basis of payment.

Duration of Standing Offer and Time Frame for Delivery:

Period of the Standing Offer: The Work is to be performed during the period of the award date to March 31st, 2026.

File Number: 21207-25-4887782

Contracting Authority: Isabelle Basque
Telephone number: 506-269-6461
E-mail: Isabelle.Basque@csc-scc.gc.ca

NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from the Canada buys / tender opportunities website.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

Procurement Assistance Canada (PAC) offers seminars to businesses interested in learning how to sell goods and services to the Government of Canada. The seminars are FREE.

Topics include:
 Understand the federal procurement process;
 Learn about searching for opportunities;
 Find out how to bid on opportunities;
 Discover how to prepare to sell to the government.

The full schedule of seminars can be found on the Procurement Assistance Canada website, under find an event (Procurement Assistance Canada: Find an event - Canada.ca).