Regional HVAC Services

This requirement is for: The Correctional Service of Canada, Pacific Region.

Trade agreement: Canadian Free Trade Agreement (CFTA), Canada free trade agreements with Chile/Colombia/Honduras/Panama, Canada-Peru Free Trade Agreement

Policy on Reciprocal Procurement:
This solicitation is open only to Canadian suppliers and to Suppliers of an applicable trading partner.

Competitive Procurement Strategy: Lowest priced compliant bid.

Set-aside under the Procurement Strategy for Indigenous Business: This procurement is not subject to any set-asides for Indigenous Suppliers.

Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements: This contract does not include security requirements.

Nature of Requirements:

The Correctional Service Canada (CSC) Pacific Region requires repair and preventative maintenance services at nine (9) lower mainland CSC federal institutions in the field of heating, ventilation, air conditioning and refrigeration (HVAC-R).

Objective
To provide emergency and non-emergency services for repairs, minor component replacement(s) and scheduled annual and semi-annual preventative maintenance services for a variety of air conditioning and refrigeration systems within federal institutions of various levels of security.

3.1 CSC is required to maintain correctional facility HVAC-R systems in its facilities. This includes regularly scheduled preventative maintenance, annual leak checks, unscheduled breakdown repairs, and occasional major component replacements. The systems include simple split systems, packaged DX roof top units, chillers, and freezers. Some of these units are utilized to protect critical electronic security systems and IT servers, and others provide space cooling to various security control posts, administrative offices and food refrigeration throughout each correctional institution.

3.2 CSC may award up to 3 (three) separate Contracts for HVAC-R preventative maintenance and repair services in the lower mainland of BC as a result of this solicitation. These Contracts include providing services to three (3) separate CSC institution clusters identified as:
a) Matsqui Cluster (Group A): Matsqui Institution, Fraser Valley Institution and Pacific Institution.
b) Agassiz Cluster (Group B): Kent Institution, Mountain Institution and Chilliwack Community Correctional Centre.
c) Mission Cluster (Group C): Mission Medium Institution, Mission Minimum Institution and Kwìkwèxwelhp Healing Village.
See Annex B – Addresses and Locations of the solicitation document for address locations of each institution listed above.

Any conditions for participation of suppliers not specified in solicitation documentation: none.

Estimated quantity of commodity: see solicitation document statement of work and basis of payment.

Duration of Contract and Time Frame for Delivery:

5-year Contract. June 1, 2026 to May 31, 2031

File Number: 21807-25-0012A

Contracting Authority: Amber Craft
Telephone number: 236-380-1379
E-mail: Amber.Craft@CSC-SCC.GC.CA

NOTE TO BIDDERS:

Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from the website.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

Procurement Assistance Canada (PAC) offers seminars to businesses interested in learning how to sell goods and services to the Government of Canada. The seminars are FREE.

Topics include:
 Understand the federal procurement process;
 Learn about searching for opportunities;
 Find out how to bid on opportunities;
 Discover how to prepare to sell to the government.

The full schedule of seminars can be found on the Procurement Assistance Canada website, under find an event (Procurement Assistance Canada: Find an event - Canada.ca).