Forklift Rental

This requirement is for: The Correctional Service of Canada (CORCAN) at the Federal Training Centre, Archambault Institution, Drummondville Institution, Donnacona Institution and Cowansville Institution in the Quebec region.

Trade agreement:

Canadian Free Trade Agreement (CFTA);
World Trade Organisation-Agreement on Government Procurement (WTO-AGP);
Canada Ukraine Free-Trade Agreement (CUFTA);
Canada Korea Trade Agreement (CKTA);
Canada free trade agreements with Chile/Colombia/Honduras/Panama;
Canada-Peru Free Trade Agreement;
Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP).

Policy on Reciprocal Procurement:

This solicitation is open only to Canadian suppliers and to Suppliers of an applicable trading partner.

Competitive Procurement Strategy: lowest priced compliant bid.

Set-aside under the Procurement Strategy for Indigenous Business: This procurement is not subject to any set-asides for Indigenous Suppliers.

Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements: This standing offer does not include security requirements.

Nature of Requirements:

The following is a summary of the statement of work for this requirement.

The Contractor must provide various correctional institutions with the rental of various types of forklifts, as listed below:

1. 4-wheel propane forklift with enclosed cab
2. 4-wheel electric forklift
3. 3-wheel electric forklift

Objectives:

The Correctional Service of Canada (CORCAN) requires a rental service for various types of forklifts, including a 4-wheel propane forklift with an enclosed cab, as well as auxiliary items and integrated logistic support items. The rental service is for CORCAN shops in various institutions in the Quebec Region.

CSC may award up to a maximum of five (5) standing offers, one (1) per each STREAM.

STREAM 1 = Federal Training Centre
STREAM 2 = Archambault Institution
STREAM 3 = Drummondville Institution
STREAM 4 = Donnacona Institution
STREAM 5 = Cowansville Institution

Offerors may submit a bid for one or multiple STREAMS. However, Offerors bidding for two or more streams must provide the equipment, transportation, supplies and labour necessary to meet the requirements of all institutions identified within each stream included in their bid.

Deliverables:

The Contractor must provide various correctional institutions with the rental of various types of forklifts.

The Contractor must perform the following tasks:

1. Deliver the forklifts to the locations specified in the call-up;
2. Retrieve the forklifts when the standing offer expires;
3. Upon request, provide registration, permits or exemptions for the duration of the forklift rental;
4. Perform comprehensive forklift maintenance for normal wear and tear, including tire replacement and repair. Repair broken parts or defective equipment during the rental period;
5. Provide a registered forklift of the same type and size to replace a forklift within twenty-four (24) hours of notification of a mechanical breakdown, or provide a certified mechanic and a mobile service unit to carry out repairs within forty-eight (48) hours;
6. Deliver the forklift within twenty-four (24) hours of receipt of the call-up against a standing offer. The Offeror is responsible for all delivery, unloading and travel costs, if applicable, when providing a replacement rental unit. The replacement unit must be inspected and accepted by Canada;
7. Have staff qualified to carry out repairs and maintenance at the institution. The replacement unit will be provided at no additional cost to Canada;
8. Conduct annual safety inspections and provide related documentation to the project authority;
9. Include unlimited mileage for the duration of each forklift rental.
Note: *Unlimited mileage is required for forklift rentals. The Contractor is not expected to have to transport the forklifts regularly, as the requirement is primarily for dry storage.

Locations of work

a. The Contractor must deliver the forklifts to the following delivery addresses, as indicated on each call-up.

Canada will not be liable for any damage incurred during the transport, loading and unloading of units.

Streams - Address

Stream 1 - LAVAL

Federal Training Centre
205 Montée Saint-François,
Laval, QC
H7C 2S3

Stream 2 - STE-ANNE-DES-PLAINES

Archambault Institution
242 Montée Gagnon,
Sainte-Anne-des-Plaines, QC
J5N 1V8

Stream 3 - DRUMMMONDVILLE

Drummondville Institution
2025 Jean-de-Brébeuf Blvd.,
Drummondville, QC
J2B 7Z6

Stream 4 - DONNACONA

Donnacona Institution
1537 Highway 138,
Donnacona, QC
G3M 1C9

Stream 5 - COWANSVILLE

Cowansville Institution
400 Fordyce Avenue,
Cowansville, QC
J2K 2N7

b. Travel

No travel is anticipated for performing the work under this standing offer.

Language of work

The Contractor must perform all work in the official language of their choice, either English or French.

Any conditions for participation of suppliers not specified in solicitation documentation: none.

Estimated quantity of commodity: see solicitation document statement of work and basis of payment.

Duration of Standing Offer and Time Frame for Delivery:

Period of the Standing Offer: The Work is to be performed during the period of the standing offer award to one year after with the option to renew for four (4) additional one-year periods.

File Number: 21C30-25-5191854

Contracting Authority: Lynn-Stacy Gracia-Jules
Telephone number: 343-596-7363
E-mail: Lynn-Stacy.Gracia-Jules@csc-scc.gc.ca

NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from the Canada buys / tender opportunities website.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

Procurement Assistance Canada (PAC) offers seminars to businesses interested in learning how to sell goods and services to the Government of Canada. The seminars are FREE.

Topics include:
 Understand the federal procurement process;
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The full schedule of seminars can be found on the Procurement Assistance Canada website, under find an event (Procurement Assistance Canada: Find an event - Canada.ca).