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Consultant services, Short Range radar, Day tank replacement Northern CanadaSHORT RANGE RADAR DAY TANK REPLACEMENT NORTHERN CANADA

Solicitation number MPNWS010_ 81020

Publication date

Closing date and time 2023/10/03 14:00 EDT

Last amendment date


    Description

    ADVANCE PROCUREMENT NOTICE
    CONSULTANT SERVICES, SHORT RANGE RADAR DAY TANK REPLACEMENT, NORTHERN CANADA (WITH SECURITY REQUIREMENTS)

    PURPOSE OF THIS ADVANCE PROCUREMENT NOTICE
    This is not a bid solicitation. This is an advance notice of a potential contract with anticipated security requirements to provide interested consultants an opportunity to begin the sponsorship request process for potentially obtaining the required security clearance(s) that are anticipated. Note that there is no guarantee that this contract will proceed or that any security clearance(s) will be granted under the sponsorship process in a timely fashion or otherwise.

    DESCRIPTION OF THE PROJECT AND SERVICES
    The project involves the development of Plans and Specifications (design) for new controls and monitoring system, compatible with the existing system, for fuel Day Tanks across the North Warning Systems (NWS) for 36 short-range radar (SRR) sites at the North Bay Short Range Development (SRD) site, Yukon and Northwest Territories, Nunavut, Newfoundland & Labrador.

    This project may also require the consultant to provide services during the tender phase and construction phase, including support during commissioning at various sites.

    It is anticipated that this solicitation will be initiated in Summer/Fall 2023. This is conditional on the contract receiving approval to proceed by the Department of National Defence (DND).

    CONTRACT AWARD AND ANTICIPATED SECURITY REQUIREMENTS
    In order to be eligible for contract award, a consultant will be required to, among other things, actively hold all required security clearance(s) at the time of closing, as further detailed in the solicitation documents.
    As of the date of posting of this Advance Procurement Notice, the required security clearance(s) are anticipated to be:
    • for consultants: a valid and active DESIGNATED ORGANIZATION SCREENING (DOS) granted or approved by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC).

    INDUSTRIAL SECURITY PROGRAM (ISP) SPONSORSHIP
    Defence Construction Canada (DCC) is providing consultants early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, consultants that are interested in submitting or participating in a proposal for this procurement that fall under this program and that do not actively hold the above identified security clearance(s) should begin the security clearance application process by applying through DCC’s ISP.
    Under this program, DCC may provide preliminary assistance with the security clearance sponsorship process.
    To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requirements.

    In their sponsorship request application to DCC, consultants are asked to quote the following information, among other things:
    - Contract number MPNWS010_ 81020; and
    - Level of clearance requested to be sponsored for.

    SPONSORSHIP PROCESS
    Upon receipt, DCC will review the sponsorship request application and will communicate directly with the consultant to complete a sponsorship request package. Once DCC has determined that the consultant has substantially completed the sponsorship request package, DCC will forward the package to the CSP, PWGSC on behalf of the consultant based on the following timelines:
    • 30 calendar days prior to planned solicitation closing, for DESIGNATED ORGANIZATION SCREENING (DOS).
    Following receipt of the sponsorship request package, the CSP, PWGSC will communicate directly with the consultant regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the consultant will need to cooperate with the CSP, PWGSC in a timely fashion to further the process.
    QUESTIONS
    Any questions pertaining to the sponsoring process through the ISP can be addressed to:
    Telephone Number: (613) 998-8974; or
    Email address: ISP.Sponsorship@dcc-cdc.gc.ca

    Any questions relating to this Advance Procurement Notice can be addressed to:
    Eric Ndayambaza
    Coordinator, Contract Services
    Defense Construction Canada
    (+1) 343 576 9347
    Eric.Ndayambaza@dcc-cdc.gc.ca

    DISCLAIMER
    DCC does not provide any assurances or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP, PWGSC on behalf of a consultant will be successful or result in the granting of the requested security clearance(s) by the CSP, PWGSC, in a timely fashion. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP, PWGSC’s security clearance granting process. By applying to either of the aforementioned processes, the consultant accepts and agrees to bear any risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes.

    Contract duration

    The estimated contract period will be 1 month(s), with a proposed start date of 2023/08/23.

    Trade agreements

    • No trade agreements are applicable to this solicitation process

    Reason for limited tendering

    A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:

    • None

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    Contact information

    Contracting organization

    Organization
    Defence Construction Canada
    Address

    180 Kent St, 14 th floor

    Ottawa, Ontario, K1P 0B6
    Canada
    Contracting authority
    Eric Ndayambaza
    Phone
    (343) 576-9347
    Email
    Eric.Ndayambaza@dcc-cdc.gc.ca
    Bidding details

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    Summary information

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