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APN_Commissioning Services - Ontario

Solicitation number APN_OR23SL02

Publication date

Closing date and time 2023/12/08 14:00 EST

Last amendment date


    Description

    Advance Procurement Notice
    Commissioning Services
    Ontario
    (with Security Requirements)

    Purpose of this Advance Procurement Notice
    This is not a bid solicitation. This is an advance notice of a potential source list with anticipated security requirements to provide interested consultants an opportunity to begin the sponsorship request process for potentially obtaining the required security clearance(s) that are anticipated. Note that there is no guarantee that this source list will proceed or that any security clearance(s) will be granted under the sponsorship process in a timely fashion or otherwise.

    Description of the Project and Services
    Defence Construction Canada (DCC) will be calling for abbreviated proposals from consulting firms to establish a Source List to provide “as and when required” professional services specific to Department of National Defence (DND) requirements for Ontario. The objective will be to select three (3) firms who will be placed on a Source List with a maximum estimated value of $4,000,000.00 and a maximum term of five (5) years.

    The Consultant will be required to provide “as and when required” existing building and new building commissioning services which may include but are not limited to:

    - New Construction Commissioning
    Prepare owner’s project requirements (OPR), prepare Commissioning Plan, observe and Test Building Systems, resolve issues, prepare training plans, etc.

    -Existing Building Commissioning (EBCx)/Ongoing Commissioning
    Prepare Current Facility Requirements, investigations and associated reporting, diagnostic monitoring plan, functional testing plan, recommend energy saving EBCx measures, prepare, implementation verifications, calibrations, configurations, and maintenance checks, provide training, prepare a persistence plan, prepare program to maintain enhancements for remaining life of the facility, etc.

    The request for abbreviated proposals is anticipated to be advertised in fall 2023 on condition of approval.

    SOURCE LIST Award and Anticipated Security Requirements
    In order to be eligible for source list award, a consultant will be required to, among other things, actively hold all required security clearance(s) at the time of closing, as further detailed in the solicitation/tender documents.

    As of the date of posting of this Advance Procurement Notice, the required security clearance(s) are anticipated to be:
    for consultants or contractors: a valid and active DESIGNATED ORGANIZATION SCREENING (DOS) granted or approved by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC).

    Industrial Security Program (ISP) Sponsorship
    Defence Construction Canada (DCC) is providing consultants early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, consultants that are interested in submitting or participating in a proposal for this procurement that fall under this program and that do not actively hold the above identified security clearance(s) should begin the security clearance application process by applying through DCC’s ISP.

    Under this program, DCC may provide preliminary assistance with the security clearance sponsorship process.

    To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requirements.

    In their sponsorship request application to DCC, consultants are asked to quote the following information, among other things:
    - Contract number OR23SL02 or as referenced in the table above; and
    - Level of clearance requested to be sponsored for.

    Sponsorship Process
    Upon receipt, DCC will review the sponsorship request application and will communicate directly with the consultant to complete a sponsorship request package. Once DCC has determined that the consultant has substantially completed the sponsorship request package, DCC will forward the package to the CSP, PWGSC on behalf of the consultant based on the following timelines:

    30 calendar days prior to planned solicitation closing, for DESIGNATED ORGANIZATION SCREENING (DOS)

    Following receipt of the sponsorship request package, the CSP, PWGSC will communicate directly with the consultant regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing.

    At such time, the consultant will need to cooperate with the CSP, PWGSC in a timely fashion to further the process.

    Questions
    Any questions pertaining to the sponsoring process through the ISP can be addressed to:
    Telephone Number: (613) 998-8974; or
    Email address: ISP.Sponsorship@dcc-cdc.gc.ca

    Any questions relating to this Advance Procurement Notice can be addressed to:
    Mary Kennedy
    Team Leader, Contract Services
    Defence Construction Canada
    (705) 491-2734
    Mary.Kennedy@dcc-cdc.gc.ca

    Disclaimer
    DCC does not provide any assurances or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP, PWGSC on behalf of a consultant will be successful or result in the granting of the requested security clearance(s) by the CSP, PWGSC, in a timely fashion. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP, PWGSC’s security clearance granting process. By applying to either of the aforementioned processes, the consultant accepts and agrees to bear any risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes.

    Contract duration

    The estimated contract period will be 60 month(s).

    Trade agreements

    • Canada-European Union Comprehensive Economic and Trade Agreement (CETA)

    Reason for limited tendering

    A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:

    • None

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Organization
    Defence Construction Canada
    Address

    623 Fortune Crescent, Suite 200

    Kingston, Ontario, K7P 0L5
    Canada
    Contracting authority
    Mary Kennedy
    Phone
    (705) 491-2734
    Email
    Mary.Kennedy@dcc-cdc-gc.ca
    Bidding details

    Details for this tender opportunity are provided in the Description tab.

    Please contact the contracting officer to get the full solicitation documentation, access information on how to bid, or if you have any questions regarding this tender opportunity.

    Note that there may be fees to access the documents or bid. These should be outlined in the Description tab.

    We recommend that you contact the contracting officer as soon as possible, as there may be deadlines for receiving questions.

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    Summary information

    Notice type
    Not Applicable
    Language(s)
    English, French
    Region(s) of delivery
    Ontario (except NCR)
    ,
    Barrie
    ,
    Belleville
    ,
    Kingston
    ,
    North Bay
    ,
    Petawawa
    ,
    Quinte West
    ,
    Toronto
    Region of opportunity
    Ontario (except NCR)
    Contract duration
    60 month(s)
    Procurement method
    Competitive – Open Bidding
    Selection criteria
    Highest Combined Rating of Technical Merit and Price

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.

     

    Date modified: