Educational and Library Services, Springhill Institution

Educational and Library Services – Springhill Institution

This requirement is for: The Correctional Service of Canada, Springhill Institution.

Trade agreement: Canadian Free Trade Agreement (CFTA), Canada free trade agreements with Chile/Colombia/Honduras/Panama, Canada-Peru Free Trade Agreement, Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP).

Tendering procedures: All interested suppliers may submit a bid.

Competitive Procurement Strategy: compliant bid with the highest combined score of technical merit and price.

Set-aside under the Procurement Strategy for Indigenous Business: This procurement is not subject to any set-asides for Indigenous Suppliers.

Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements: This contract includes security requirements.

Nature of Requirements:

The following is a summary of the statement of work for this requirement.

As per the Commissioner’s Directive 720 (Education Programs and Services for Offenders), when an inmate's grade level is below grade 12 or its provincial equivalent, education will be identified as a need in their Correctional Plan.

The Correctional Service Canada has a requirement to:

a. Facilitate inmates' reintegration by increasing educational skill levels through the provision of accredited programs.
b. Provide appropriate library services similar to those in the community, while taking into consideration the requirements of the correctional environment.
c. Ensure education programs and library services respect gender, ethnic, cultural and linguistic differences, and are responsive to the special needs of women inmates, Indigenous inmates, inmates requiring mental health care and other groups.

Objectives:

To provide educational and library services to the inmates at Springhill Institution and at the Regional Reception Centre.

Deliverables:

The Contractor must provide the following resources:

1) *Four (4) teachers/instructors:
Must deliver teaching services 35 hours per week 7 hours per day Monday to Friday

*One (1) of the four (4) teachers/instructors must be bilingual and qualified to teach all levels in both official languages. The remaining three (3) resources must be able to deliver services in English.

2) One (1) Library Technician:
i. Must deliver library services - 30 hours per week – flexible hours between Monday and Saturday
ii. Must be able to deliver library services in English

The Contractor must deliver the following educational services:

a. Adult Basic Education program (ABE);
b. Adapted ABE programs;
c. Educational programs leading to the Adult High School Diploma;
d. Other education programs, pilot programs, digital education and any other curriculum requested by the Project Authority;
e. Coordination of post-secondary pre-requisite courses, correspondence courses and other programs such as, but not limited to, “Walls to Bridges”;
f. Provide appropriate provincially recognized certificates, following course and level completions, as per this contract.

The Contractor’s contract teachers/instructors and the library technician must:

a. Take attendance and keep record, in real time, of any changes in inmates present during an education session. At any given time, the Project Authority or delegate may request accurate attendance information;
b. Establish program assignment objectives for every student enrolled based on their individual correctional plan and enter the objectives into the Offender Management System (OMS);
c. Every 180 days, assess the performance of students assigned to Education programs and enter an interim report in OMS;
d. Complete final reports and enter information in OMS when assignments end;
e. Respect CSC’s guidelines and policies when writing reports, including Indigenous Social History factors, when applicable;
f. Upon request, provide a data report with information on education results;
g. Complete and enter various reports in OMS;
h. Complete education reports in OMS, respect the timeframes as per CD 730 “Offender Program Assignments and Payments” and notify the Chief of Education for quality reviewing purposes and locking;
i. Maintain records of inmate educational progress. The records must be kept at the institution and available to the inmates, upon request;
j. Follow CSC guidelines in terms of inmate pay, as indicated in CD 730;
k. All work performed in this contract is subject to the inspection and authorization by the Project Authority.

Any conditions for participation of suppliers not specified in solicitation documentation: none.

Estimated quantity of commodity: see solicitation document statement of work and basis of payment.

Duration of Contract and Time Frame for Delivery:

Period of the Contract: The Work is to be performed during the period of January 1, 2024 to December 31, 2024 with the option to renew for two (2) additional one-year periods.

File Number: 21208-24-4441678

Contracting Authority: Jolaine Amos
Telephone number: 506-269-3787
E-mail: jolaine.amos@csc-scc.gc.ca

NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from the Canada buys / tender opportunities website.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

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