Stage 1 – Banff East Gate Water Treatment, Banff National Park

REISSUE OF BID SOLICITATION
This bid solicitation cancels and supersedes previous bid solicitation number 5P468-24-0140/A dated November 22, 2024 with a closing of December 10, 2024 at 2:00 PM MST. A debriefing or feedback session will be provided upon request to bidders who bid on the previous solicitation.

BIDS RECEIVED BY FAX AND EMAIL WILL BE ACCEPTED AS OFFICIAL.

PARKS CANADA IS NOT CURRENTLY ACCEPTING BIDS VIA SAP ARIBA, YOU MUST SUBMIT YOUR BID VIA FAX OR EMAIL AS INDICATED IN THE SOLICITATION DOCUMENT.

BIDS RECEIVED IN-PERSON OR BY COURIER WILL NOT BE ACCEPTED.

The only acceptable email address for responses to the bid solicitation is soumissionsami-bidsrpc@pc.gc.ca. Bids submitted by email directly to the Contracting Authority or to any email address other than soumissionsami-bidsrpc@pc.gc.ca will not be accepted.

The only acceptable facsimile for responses to bid solicitations is 1-855-983-1808.

The maximum email file size that Parks Canada is capable of receiving is 15 megabytes. The Bidder is responsible for any failure attributable to the transmission or receipt of the emailed bid due to file size.

The Bidder should be cognisant of the size of the email as a whole, and not only the attachments. Please take into consideration that some attachments, when sent, may be resized during the email transfer. If the email size is too large, the Bidder should send the bid in multiple emails properly labeled with the solicitation number, project name, and indicate how many emails are included (ex. 1 of 2).

Emails with links to bid documents will not be accepted. Bid documents must be sent as email attachments.

SPECIAL INSTRUCTIONS TO BIDDERS (SI)

This is a two stage selection process. Bidders responding to this selection process are requested to submit a bid in two stages. This posting is the first stage (Stage One) of a two-stage solicitation process: the first stage will evaluate the qualifications of all interested suppliers; the second stage (Stage Two) will invite the qualified suppliers to provide a financial bid on the project based on the specifications and drawings. Upon award of contract in Stage Two the pre-qualification list will expire and will not be used in any other solicitation. The qualification list will expire within 180 days or upon award of a contract in Stage Two, whichever is earlier, and the prequalification list will not be used in any other solicitation.

Following the evaluation of the submissions of Stage One, bidders will be advised of their qualification result and the status of the tender. Stage Two Bidders will be provided an INVITATION TO TENDER (ITT) for the financial evaluation in relation to the specifications and drawings.

REQUIREMENT

Parks Canada Agency (PCA) requires an experienced contractor to perform the work of the contract, including but not limited to, labour, materials and equipment for the Banff East Gate Water Treatment Project. The work involves the supply and installation of new water treatment equipment, associated piping, and electrical/instrumentation. The work will consist of, but is not limited to:
• Supply and Installation of cartridge filtration system;
• Supply and Installation of UV Disinfection system;
• Supply and install of HDPE treated water storage tank, distribution pumping and re-circulation system;
• Supply and install electrical and control system for the new water treatment equipment and pumping system;
• Upgrade instruments and controls for existing septic tank and pump
• Supply and install new electrical and controls for the existing well pump
• Coordinating the system programming with the approved system integrator; and
• Start-up and commissioning of each component and the start-up and commissioning of the overall system as a complete entity.

The equipment will be installed inside a newly constructed utility building and nearby septic field. The system is designed for demand not to exceed 3 m3/day. All sensors and equipment are expected to be connected to and controlled by a Programmable Logic Controller (PLC) to provide plant monitoring, alarm, automatic shutdown, and communication functionality.

To assist with bonding and insurance requirements, this project is estimated at a value between $250,001 > $ 500,000, Taxes extra.

BIDDERS’ CONFERENCE

A bidders' conference will be held via teleconference on January 7, 2025. The conference will begin at 1:00 PM (MST). The scope of the requirement outlined in the bid solicitation will be reviewed during the conference and questions will be answered. It is recommended that bidders who intend to submit a bid participate.

Bidders are requested to communicate with the Contracting Authority before the conference to confirm participation and obtain the dial-in coordinates. Bidders should provide, in writing, to the Contracting Authority, the name(s) of the person(s) who will be participating and a list of issues they wish to table no later than January 6, 2025 at (12:00 PM MST).

Any clarifications or changes to the bid solicitation resulting from the bidders' conference will be included as an amendment to the bid solicitation. Bidders who do not participate will not be precluded from submitting a bid.

PERIOD OF CONTRACT / DELIVERY DATE

Contractor shall perform and complete the Work no later than April 30, 2025.

ENQUIRIES

All enquiries of a technical and contractual nature are to be submitted to the Contracting Authority.

Enquiries regarding this solicitation must be submitted in writing and should be received no later than five business days prior to the date set for solicitation closing to allow sufficient time to provide a response. Enquiries received after that time may result in an answer NOT being provided.

INFORMATION

National Parks Regulations require that all work is to be performed in accordance with the ordinances, laws, rules and regulations set out in the National Park Act.

Bidders that consider themselves qualified to provide this Work and intend to submit bids on this project should obtain documents from the Government Electronic Tendering Service through the Government of Canada tendering service at www.canadabuys.canada.ca/en/tender-opportunities. Addenda, when issued, will be available from the Government of Canada tendering service. Bidders that elect to base their bids on documents obtained from other sources do so at their own risk. Late submissions will not be considered.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada. Parks Canada has made every effort to provide equivalent documents in both official languages, however, if you find any discrepancies between the English and French documents, please notify the contract officer listed in this opportunity as soon as possible so that we can rectify the situation.