Stage 1 - Greening Northern Housing, Inuvik Duplex Construction

BIDS RECEIVED BY FAX AND EMAIL WILL BE ACCEPTED AS OFFICIAL.

PARKS CANADA IS NOT CURRENTLY ACCEPTING BIDS VIA SAP ARIBA, YOU MUST SUBMIT YOUR BID VIA FAX OR EMAIL AS INDICATED IN THE SOLICITATION DOCUMENT.

BIDS RECEIVED IN-PERSON OR BY COURIER WILL NOT BE ACCEPTED.

The only acceptable email address for responses to the bid solicitation is soumissionsami-bidsrpc@pc.gc.ca. Bids submitted by email directly to the Contracting Authority or to any email address other than soumissionsami-bidsrpc@pc.gc.ca will not be accepted.

The only acceptable facsimile for responses to bid solicitations is 1-855-983-1808.

The maximum email file size that Parks Canada is capable of receiving is 15 megabytes. The Bidder is responsible for any failure attributable to the transmission or receipt of the emailed bid due to file size.

The Bidder should be cognisant of the size of the email as a whole, and not only the attachments. Please take into consideration that some attachments, when sent, may be resized during the email transfer. If the email size is too large, the Bidder should send the bid in multiple emails properly labeled with the solicitation number, project name, and indicate how many emails are included (ex. 1 of 2).

Emails with links to bid documents will not be accepted. Bid documents must be sent as email attachments.

SPECIAL INSTRUCTIONS TO BIDDERS (SI)

This is a two stage selection process. Bidders responding to this selection process are requested to submit a bid in two stages. This posting is the first stage (Stage One) of a two-stage solicitation process: the first stage will evaluate the qualifications of all interested suppliers; the second stage (Stage Two) will invite the qualified suppliers to provide further qualifications and a financial bid on the project based on the specifications and drawings. Upon award of contract in Stage Two the pre-qualification list will expire and will not be used in any other solicitation. The qualification list will expire within 180 days or upon award of a contract in Stage Two, whichever is earlier, and the prequalification list will not be used in any other solicitation.

Following the evaluation of the submissions of Stage One, bidders will be advised of their qualification result and the status of the tender. Stage Two Bidders will be provided an INVITATION TO TENDER (ITT) for further qualifications and the financial evaluation in relation to the specifications and drawings. Please note that the ITT used in Stage 2 of this process will be a Two-Envelope ITT with a technical evaluation component, Indigenous Benefits Plan (IBP) and price evaluation component.

LIST OF PRE-QUALIFIED BIDDERS:

A list of pre-qualified bidders from Stage One will not be released. Contract award notice of the successful bidder of Stage Two will be posted on http://canadabuys.canada.ca/en/tender-opportunities.

REQUIREMENT

In line with the Parks Canada Agency Department Sustainable Development Strategy and the Greening Government Strategy, Parks Canada seeks to build a Net Zero Carbon ready duplex in Inuvik, NT for staff housing. The design of the duplex was developed by kobayashi+zedda architects ltd. based in Whitehorse. The design was developed based on consultation with staff and stakeholders with careful attention paid to maximizing the energy efficiency. The side-by-side duplex with a total floor area of 376 m2 will be 2 stories and includes the following overall effective envelope insulation values:

• Walls: U-value of 0.067 (R-84.8)
• Roof: U-value of 0.063 (R-90.2)
• Floor: U-value of 0.070 (R-81.6)

The foundation system will be a space frame and the siding and roofing will be metal clad.

To assist with bonding and insurance requirements, this project is estimated at a value between $1,000,001 > $5,000,000, Taxes extra.

PERIOD OF CONTRACT / DELIVERY DATE

Contractor shall perform and complete the Work no later than 2025-03-31.

COMPREHENSIVE LAND CLAIMS AGREEMENTS

This procurement is subject to the following Comprehensive Land Claims Agreements: Inuvialuit Final Agreement and Gwich'in Comprehensive Land Claims Agreement.

SET-ASIDE FOR INDIGENOUS BUSINESS

This procurement maybe set aside under the federal government's Procurement Strategy for Indigenous Business (PSIB) as detailed in Annex 9.4 of the Supply Manual entitled “Requirements for the Set-Aside Program for Indigenous Business”.

The contract authority in consultation with the project lead will determine if a PSIB Set aside, A Conditional PSIB Set Aside or an Limited Tender by invite is utilized for Stage 2. This determination will be informed by the results of Stage 1. The following will guide this decision prior to the Stage 2 solicitation;

a. If 3 or more IBD eligible bidders pre-qualify the PSIB set aside will apply and non IBD firms will not be invited to bid in Stage 2.
b. If 2 IBD eligible bidder qualify in stage 1 in addition to 1 or more non IBD eligible firms, a Conditional PSIB will be applied to Stage 2.
c. If 1 or 0 IBD eligible bidders prequalify in stage 1 in addition to 1 or more non IBD bidders, Stage 2 will invite all prequalified bidders to participate.
d. If only 1 indigenous bidder prequalifies in Stage 1, Parks will consider a negotiated contract award process.

Parks Canada reserves the discretion to consider other factors in its PSIB applicability determination prior to Stage 2.

BIDDERS’ CONFERENCE

A bidders' conference will be held via teleconference on Thursday, November 16, 2023. The conference will begin at 1:30 PM MST. The scope of the requirement outlined in the bid solicitation will be reviewed during the conference and questions will be answered. It is recommended that bidders who intend to submit a bid participate.

Bidders are requested to communicate with the Contracting Authority before the conference to confirm participation and obtain the dial-in coordinates. Bidders should provide, in writing, to the Contracting Authority, the name(s) of the person(s) who will be participating and a list of issues they wish to table no later than 2023-11-15 at 6:00 PM MST.

Any clarifications or changes to the bid solicitation resulting from the bidders' conference will be included as an amendment to the bid solicitation. Bidders who do not participate will not be precluded from submitting a bid.

ENQUIRIES

All enquiries of a technical and contractual nature are to be submitted to the Contracting Authority.

Enquiries regarding this bid must be submitted in writing to the Contracting Officer named on the Invitation to Tender - Page 1 at e-mail address alison.guilford@pc.gc.ca. Enquiries should be received no later than five (5) business days prior to the date set for solicitation closing to allow sufficient time to provide a response. Enquiries received after that time may result in an answer NOT being provided.

INFORMATION

National Parks Regulations require that all work is to be performed in accordance with the ordinances, laws, rules and regulations set out in the National Park Act.

Bidders that consider themselves qualified to provide this Work and intend to submit bids on this project should obtain documents from the Government Electronic Tendering Service through the Government of Canada tendering service at http://canadabuys.canada.ca/en/tender-opportunities. Addenda, when issued, will be available from the Government of Canada tendering service. Bidders that elect to base their bids on documents obtained from other sources do so at their own risk. Late submissions will not be considered.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada. Parks Canada has made every effort to provide equivalent documents in both official languages, however, if you find any discrepancies between the English and French documents, please notify the contract officer listed in this opportunity as soon as possible so that we can rectify the situation.