Professional Consulting Services for 2023 Thin Bituminous Overlays

D4.         SCOPE OF SERVICES
D4.1          The Services required under this Contract are identified below:

1. Preliminary Design Services as outlined in D5;
2. Detailed Design Services (including Tender Preparation) as outlined in D6;
   1. design and specification development;
   2. drawing preparation;
   3. procurement process.
3. Contract Administration Services as outline in D7;
4. Post-Construction Services as outlined in D8.

D4.2          Within the Project phases in D4.9, the Consultant may be required – depending upon location and technical scope of services – to conduct site investigation services, materials testing services, geotechnical services, Underground Structures acquisitions, pipeline loading

assessments, ground-penetrating radar inspections, and/or closed circuit television (CCTV) sewer inspection and sewer assessment.
D4.2.1              Notwithstanding C8, Fees for Subconsultants engaged to perform services in D4.2 shall be payable as invoiced by the Subconsultant, plus an allowed handling fee of 5%.
D4.2.2              Consultant Fees for supervision of Subconsultants required to perform any services in D4.2 shall be included in the Consultant’s fees.

D4.3          Stakeholder Relations

1. The stakeholder relations scope should include the following:
   1. The Consultant should support City staff in developing a stakeholder relations plan;
   2. the Consultant should develop, in consultation with the City, a comprehensive stakeholder list, along with contact information and will update and maintain the list throughout the Project. The stakeholder list will identify key stakeholders in the Project area that may be impacted by the Project. This will also include groups with a high interest in the outcomes of the Project. The consultant will organize key stakeholders into tiers based on needs, interests, and impacts on stakeholders and stakeholder groups;
   3. development of content, including maps of the Project area and a project timeline broken into construction phases, for a project webpage that will be hosted on the City’s website;
   4. development of graphics, cross sections and plan views that shows the general configuration to aid in showing the public what the Project and general vicinity of the project will look like. The graphics will be used for the Project website and/or public information events;
   5. meetings with key stakeholders, which may include but may not be limited to; landowners, business owners, schools, residents, provincial or federal entities, other City of Winnipeg departments, and with those affected by changes to traffic flow.
2. All stakeholder lists, contact information and correspondence with stakeholders and the public, should be tracked by the consultant and should be returned at the end of the Project. Stakeholder and public correspondence tracking logs and lists may be requested by the Project team during the Project.

D4.4          Further to, the Proponent will coordinate their activities with (including but not limited to):

1. City of Winnipeg (various departments and branches), including but not limited to Public Works Engineering, Parks and Open Spaces, Traffic Signals, Traffic Services, Traffic Management, Street Lighting, Underground Structures, Streets Maintenance, Transportation Planning Division, Transit Department, Planning Property & Development Department, Real Estate, Urban Design, Insurance, Legal Services, and Materials Management;
2. The Water and Waste Department and/or their representative(s), for the renewal or abandonment of the water mains, for the televising and renewal or abandonment of the sewer mains, water and sewer repairs, new infrastructure as well as insulating water services for Concrete Reconstructions;
3. Public information preparation/coordination during construction;
4. Identify and coordinate as applicable with development projects, events, festivals;
5. Coordinating with individual fronting businesses and residences, in advance of and during construction;
6. Coordinate access with schools and daycares within the project limits, construction should occur while school is not in session;
7. The Winnipeg Parking Authority;

8. Winnipeg Transit regarding the impact of the Project on their operations and bus stops;
1. Any and all Utilities or agencies having infrastructure in the Project area, or that may be impacted by the Project; and
10. City of Winnipeg Forestry Branch and the Project Manager for review of tree protection, removals and plantings for all locations.

D4.5          Where applicable, the following shall apply to the Services:

1. City of Winnipeg’s Accessibility Design Standards (2015) Accessibility Design Standards;
2. Universal Design Policy www.winnipeg.ca/ppd/Universal_Design.stm;
3. the most current edition of The City of Winnipeg Standard Construction Specifications

City of Winnipeg Standard Construction Specifications;

4. City of Winnipeg’s Project Management Manual Project Management Manual, also at LINK;
5. City of Winnipeg’s Tree Planting Details and Specifications Downtown Area and Regional Streets Tree Planting Details and Specifications Downtown Area and Regional Streets, also at http://winnipeg.ca/publicworks/parksOpenSpace/UrbanForestry/default.stm;
6. City of Winnipeg’s Tree Removal Guidelines Tree Removal Guidelines, also at http://winnipeg.ca/publicworks/parksOpenSpace/UrbanForestry/default.stm;
7. City of Winnipeg’s 2012 Draft Updated Transportation Standards Manual (previous version February 1991);
8. Manual for the Production of Construction Drawings – City of Winnipeg (November 1984);
1. Winnipeg Pedestrian and Cycling Strategies (adopted July 15, 2015) Winnipeg Pedestrian and Cycling Strategies;
10. Manual of Temporary Traffic Control on City Streets https://winnipeg.ca/publicworks/transportation/pdf/2021-

ManualOfTemporaryTrafficControl.pdf

11. Appropriate geometric standards set by the Transportation Association of Canada (TAC);
12. Current and best practices in pedestrian and cycling infrastructure design.

D4.6          The following documents are to be considered, where applicable:

1. OurWinnipeg (adopted July 20, 2011); https://winnipeg.ca/interhom/CityHall/OurWinnipeg/History.stm
2. OurWinnipeg Sustainable Transportation Strategy (adopted July 20, 2011); https://winnipeg.ca/interhom/CityHall/OurWinnipeg/History.stm
3. Winnipeg Transportation Master Plan (adopted November 16, 2011). https://winnipeg.ca/publicworks/transportation/transportationmasterplan.stm

D4.7       The Project Location and technical scope of work is provided in Appendix B – Project Location and Technical Scoping.
D4.7.1            Project Location technical Scope is subject to final approval of the Project Manager.
D4.7.2            Substitutions and/or deletions may occur within the consulting assignment and may result in an adjustment in Fees as per B8.3. Work already completed for work identified in the consulting assignment prior to the notification of adjustment in the consulting assignment will be paid at hourly rates identified in the proposal for the actual time completed prior to notification. There will be no financial compensation if there is a reduction in the consulting assignment.

D4.8          Unless otherwise specified below, Appendix A – Definition of Professional Consultant Services
– Engineering – Public Works shall be applicable to the provision of Professional Engineering services for this Project and F1.