Supply, Implementation and Support of Animal Research Management Software

Suppliers can find the complete tender document(s), at no cost, on: https://uwo.bonfirehub.ca.

Procuring Entity:
University of Western Ontario (Western)
Procurement Services
1151 Richmond Street
London, Ontario, Canada, N6A 3K7

Contact:
Janice Verhagen, email: jverhage@uwo.ca

Procurement Method:
Open tender whereby all interested Suppliers may submit a Proposal.

Description:
The RFP is an invitation to submit offers for the Supply, Implementation and Support of an Animal Research Management Software solution(s).

A modular solution is required to facilitate ethics forms review and approval, facility management, animal procurement and census, institutional biohazard committee facilitation, veterinary care management, and invoicing.

Western requires the following functionality, at minimum, for animal-based science management in Canada:
•            Animal Use Protocol Management
•            Cage and Animal Census
•            Animal Procurement
•            Invoicing
•            Veterinary Care / Clinical Case Management
•            Animal User Training
•            Post-Approval Monitoring
•            Institutional Biohazard Committee administration

The solution(s) must be capable of hosting multiple distinct sites with different cost centres, with centralized Animal Care Committee (ACC) oversight. 

Western will consider implementing modules from multiple Proponents to meet the minimum functionality requirements outlined. 

Estimated Quantities:
1 modular solution

Submission Details:
All tender submissions must be uploaded electronically at https://uwo.bonfirehub.ca.

Submission Deadline:
April 28, 2023, 12:00 Noon ET

Public Opening:
Not Applicable

Conditions for Participation:
Available within the tender document(s).

Mandatory Submission Requirements:

1. Appendix B- Submission Form
2. Appendix C- Rate Bid Form
3. Appendix D- Reference Form
4. Appendix E- Deliverables and Technical Requirements Questionnaire
5. Appendix F- Security and Privacy Risk Assessment Questionnaire
6. Appendix G- Proponents Checklist

Complete submission requirements are provided within the tender document(s).


Scored Submission Requirements:

1. Mandatory Requirements
2. Experience, Qualifications and References
3. Technical Requirements
4. Service and Support
5. Risk Assessment Plan
6. Value- Added Ideas
7. Sustainability
8. Accessibility (AODA)
9. Pricing

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement (CFTA).

This procurement is covered by Chapter 19 of the Canada-European Union Comprehensive Economic Trade Agreement (CETA).

Delivery Date:
Project to commence in the fall of 2023 with solution implemented by mid-year 2025.

Duration of Agreement:
The term of the Agreement is to be for a period of three (3) years), with an option in favour of Western to extend the Agreement on the same terms and conditions for an additional term of up to five (5) one (1) year terms.   

Additional Options:
Available in the tender document(s)

Negotiation:
At the end of the evaluation process, Western may identify one or more Suppliers with whom it wishes to enter into negotiations, by written notification.  See tender document(s) for further detail.

Prequalification:
Not Applicable

Responses must be submitted in English.

Suppliers should note that information contained within this Tender Notice is subject to change.  Suppliers are encouraged to download the tender document(s) which contain the most current information.
 
If there is a conflict between the tender document(s) and this Tender Notice, the tender document(s) will take precedence.

 

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.