Augmentation to Toronto Metropolitan University’s Media Buying Services VOR

Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Danny Greenfield
350 Victoria Street
Toronto, Ontario
M5B 2K3
bids@torontomu.ca 

Procurement Documents
The procurement documents are available at www.merx.com.
  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

Description of Procurement
This Request is for an Augmentation to the University’s Vendor of Record Media Buying Services is an invitation to prospective Proponents for submissions indicating their organization's capability, experience and resources for the provision of Media  Buying Services for Toronto Metropolitan University, as further described in Part 2 - The Deliverables (the "Deliverables").  The University intends to pre-qualify up to two (2) Proponents.

This RFSQ is being led by Toronto Metropolitan University Relations (“UR”) Department, but may be utilized by other departments within the University as required.

Address and Final Date for Submissions
Submissions must be submitted electronically at http://ryerson.bonfirehub.ca  prior to May 26th, 2023 at 11:00:00 AM EDT.

The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation:
 

1. Mandatory Requirements:

Proposal Acknowledgement Form
 

2. Qualitative Evaluation:

Company Information
Relevant Experience
Project Management Team
Social Policy Programs

The Minimum Passing Score is 70% for the Qualitative Evaluation Criteria

3. Financial Evaluation:

Pricing
 

4. Presentation:

The Minimum Passing Score is 70% for the Presentation
Insurance

1. Commercial General Liability Insurance against third party bodily injury (including death), personal injury and broad form property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence.  Such insurance shall include a cross liability and severability of interests clause and an endorsement naming Toronto Metropolitan University, its governors, trustees, officers and employees as an Additional Insured;
2. Professional liability insurance including Media Liability for an amount of not less than two million dollars ($2,000,000.00) per claim, if applicable to the type of Services offered under this Agreement. This insurance policy is required to be maintained throughout the Term of the Agreement and for a period of twenty-four (24) months after the completion of the Services;
3. Standard automobile insurance (if applicable) for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required; and

WSIB
A clearance certificate from the Ontario Workplace Safety Insurance Board, or if the Successful Proponent is not subject to the Workplace Safety and Insurance Act (Ontario), evidence of employers’ liability coverage in the amounts set out in the Final Agreement (as applicable)

Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details
The term of the Final Agreement will expire on February 28, 2025.

Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents, which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
 

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.